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City Council Agenda Item No. 08

Meeting Date: June 11, 2002

Subject/Title: Compensation and Classification Description for Engineering Project/Contract Manager.

Submitted by: Patti Standley, Human Resources Manager

Approved by: John Stevenson, City Manager

Adopt a Resolution to establish the compensation and classification description for Engineering Project/Contract Manager. The new classification title and description replaces the existing Engineering Administrative Supervisor description. 


Staff completed a review of the scope of duties and responsibilities currently performed by the Engineering Administrative Supervisor. The result of the review is a classification description that clearly defines and reflects the duties and responsibilities assigned to this position. 

The attached Engineering Project/Contract Manager classification description, marked Exhibit A, is provided for your review and comment.

Staff conducted an internal equity salary review based on the revised classification description. Staff recommends no change to the existing salary range. 

There is no fiscal impact as a result of the above recommendation. 



WHEREAS, staff conducted a review of the scope of duties and responsibilities currently performed by the Engineering Administrative Supervisor, and, 

WHEREAS, staff recommends revising the classification description to better define and reflect the duties and responsibilities assigned to the classification, and,

WHEREAS, a classification description has been developed and is attached as Exhibit A, and, 

WHEREAS, staff recommends establishing the new classification description and based upon an internal equity review staff recommends no change to the salary range:

Engineering Contract/Project Manager $57,909 - $70,369 annually

NOW, THEREFORE BE IT RESOLVED the City Council of the City of Brentwood approves the compensation and classification description for Engineering Project/Contract Manager in order to reflect current duties and responsibilities assigned to the classification.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on June 11, 2002 by the following vote:


Michael A. McPoland, Sr.

Karen Diaz, CMC
City Clerk/Director of Administrative Services 



Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.


Performs a variety of special projects and assignments under the direction of the City Engineer, including contract management and oversight including review, investigation and enforcement of contract provisions as they relate to measurement, payment, change orders, federal, state, and local laws and regulations, including the federal Disadvantaged Business Enterprise (DBE); program development and administration; acts as the City representative to private contractors and liaison to governmental agencies; provides administrative oversight of writing and preparation contracts and related documents; performs other related duties as required.


The Engineering Project/Contract Manager is assigned specific projects, tasks and/or contracts to manage. Responsibilities include daily monitoring, negotiation and re-negotiation, public relations, intergovernmental contact, and program/project development. Incumbents work independently in the management and oversight of assigned project areas and are expected to exercise sound and professional judgment in managing highly sensitive projects. Incumbents also perform difficult, diverse and sensitive duties in support of the City Engineer, key management personnel and their organizational units. This class is distinguished from other administrative and project support classifications in that the incumbent provides administrative management over professional, technical, and clerical staff, as well as oversight and supervision of various contract consultants, requiring a thorough knowledge of department procedures and precedents, as well as performing a variety of complex and difficult administrative support tasks relating to project management and engineering activities.


Receives direction from the City Engineer. Exercises direct and indirect supervision over professional, technical, and clerical staff.

ESSENTIAL FUNCTIONS: (include but are not limited to the following)

· Coordinate with other Engineering staff involved in, and personally performs, project planning, estimating, design review, scheduling, construction, title searches, and researching rights-of-way and easements.

· Administer consultant contracts on assigned projects and monitor the bidding and administration of construction contracts.

· Prepare and coordinate staff reports for Planning Commission and the City Council.

· Plans, organizes, controls, integrates and evaluates the work of assigned staff; helps develop, implement and monitor work plans to achieve goals and objectives; supervises and participates in developing, implementing and evaluating plans, work processes, systems and procedures to achieve annual goals, objectives and work standards.

· Plans, assigns, trains and evaluates the performance of assigned staff; establishes performance requirements and personal development targets.

· Provides day-to-day leadership and works with staff to ensure a high performance, customer service-oriented work environment which supports achieving the Engineering Department's objectives and values. 

· Prepares and administers agreements for professional services, coordinating activities between the City and consulting firms, including coordination and processing of documents for legal review.

· Supervises the work of contract consultants retained to provide particular expertise in project studies, programming, development, design, or management; participates in, or manages the selection, hiring, and development of contracts with consulting firms.

· Receives and screens visitors and telephone calls; provides information and handles issues that may require sensitivity and the use of sound independent judgment; responds to complaints from customers and the public, refers the complaint to appropriate staff and/or takes or recommends action to resolve the complaint; reviews, determines the priority and routes incoming correspondence.

· Represents the Engineering Department in meetings with architects, engineers, citizen groups and governmental agencies regarding assigned projects.

· Assists in preparing departmental procedures and provides procedural direction to staff and project managers on required project documentation; tracks contracts, purchase orders and deliverables to ensure appropriate payments.

· Researches and assembles information from a variety of sources for the preparation of records and reports; oversees the organizing and maintaining of project management and engineering plan files; conducts special studies and recommends organizational, procedural or other changes.

· Prepares project budgets and schedules in concert with in-house Project Engineer or consultant. Assists in developing and compiling the annual department budget; monitors budgets and financial reports; develops, implements and monitors annual department budget; coordinates and participates in purchasing equipment, materials and supplies.

· Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public.


Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing reports using a computer keyboard. Additionally, the position requires near and far vision in reading written reports and work related documents. Acute hearing is required when providing phone and counter service. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations. 

QUALIFICATIONS: (The following are minimal qualifications necessary for entry into the classification)

Education and/or Experience:
Any combination of education and experience that has provided the knowledge, skills and abilities necessary for an Engineering Project/Contract Manager. A typical way of obtaining the required qualifications is to possess the equivalent of a four-year degree from an accredited college or university in public or business administration, construction management, architecture, engineering or a related field plus three years of increasingly responsible work experience managing contracts and projects and/or management of a related subject area, including two years providing supervision to support and para-professional staff. 

Possession of, or the ability to obtain, a valid Class C California driver’s license.

KNOWLEDGE/ABILITIES/SKILLS (The following are a representative sample of the KAS’s necessary to perform essential duties of the position) 

Knowledge of:
Basic principles, practices and terminology used in civil engineering and administration as applied to the design and construction of public works facilities and technical inspection services; principles and practices of contract and project management relating to construction and engineering activities; methods and practices of municipal budgeting and finance management; public administration policies and procedures; principles, structure and organization of public sector agencies; principles and practices of program development and administration; applicable laws and regulatory codes, as well as methods, materials and techniques related to development and construction of public works; basic principles and practices of personnel management; modern office practices, methods and equipment, including a computer and applicable software.

Ability to:
Direct, coordinate and review the work of assigned support staff; analyze budgetary, administrative, operational and procedural problems, evaluate alternatives and reach sound conclusions; monitor and ensure attainment of deadlines; prepare clear and concise administrative documents and reports; interpret and apply applicable laws, codes and regulations; review and prepare complete and accurate complex reports and engineering plans and specifications; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships. 

Skill to:
Operate an office computer and a variety of word processing and spreadsheet and other software applications; type accurately from clear copy at a rate of 55 net words per minute.

City Administration
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