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CITY COUNCIL AGENDA ITEM NO. 07


Meeting Date: May 28, 2002

Subject/Title: Approve a resolution authorizing the City of Brentwood to assume responsibility for power and maintenance costs for the treescape lights in the downtown commercial district.

Submitted by: Paul Zolfarelli, Director of Public Works

Approved by: John Stevenson, City Manager

RECOMMENDATION 
It is recommended that City Council approve a resolution authorizing the City of Brentwood to assume responsibility for power and maintenance costs for the treescape lights in the downtown commercial district, not expected to exceed $6000 per year.

PREVIOUS ACTION
None

BACKGROUND
The City of Brentwood Chamber of Commerce paid for the installation, operation, and replacement of the miniature lights in the trees in the downtown commercial district. The installation of lights occurred in the winter of 2000. Initially anticipated to be lit each evening, they now have been unlit for several weeks. Due to costs associated with power, the Chamber of Commerce has decided to limit the tree lightings to special events and the holiday season.

City staff has received several inquiries as to why the lights are no longer lit. The lights had been illuminated from 5pm to 6am daily since the start of the 2001/02 Holiday Season. The energy bill for the lights has averaged approximately $500 per month. Annual charges would exceed $6,000. The Chamber of Commerce has informed City of Brentwood Public Works staff that the continued daily use of the lights is cost prohibitive. Staff believes that the lights in the trees contribute to a pedestrian friendly ambiance in the downtown commercial district. It is also believed that there is a yet-to-be-determined safety benefit to the additional illumination. Staff seeks City Council approval to relight these lights on a daily basis, paid for and maintained by the City of Brentwood. If approved, staff would also recommend the lights be illuminated from dusk to 1:00am only. This would reduce the total time the lights would be illuminated by approximately 40%, reducing the energy costs considerably.

In order to continue to enhance the atmosphere in the downtown commercial district, staff is seeking Council approval to fund the operation and maintenance of the treescape lights.

FISCAL IMPACT
Based on previous energy bills and reducing the illumination time of the lights, annual power costs should not exceed $4,000. To date, there have been no significant maintenance costs associated with the lights, although, it is anticipated that replacement of lights as needed may cost $75 per string of lights ($20 for lights and $55 for staff and equipment). Anticipating replacement of 20 sets of lights per year, total annual operation and maintenance costs should not exceed $6,000. The operation and maintenance costs will be funded by the Streets division budget.

Attachment
Resolution


RESOLUTION NO.


APPROVE A RESOLUTION AUTHORIZING THE CITY OF BRENTWOOD TO ASSUME RESPONSIBILITY FOR POWER AND MAINTENANCE COSTS FOR THE TREESCAPE LIGHTS IN THE DOWNTOWN COMMERCIAL DISTRICT.

WHEREAS, the Chamber of Commerce has decided to limit the tree lightings to special events and the holiday season; and

WHEREAS, total annual operation and maintenance costs should not exceed $6,000 and will be funded through the Streets division budget; and

WHEREAS, it is believed that there is a safety benefit to the additional illumination; and

WHEREAS, the initial intent of the installation of the lights was to enhance the atmosphere in the downtown commercial district;

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood hereby authorizes the City of Brentwood to assume responsibility for power and maintenance costs for the treescape lights in the downtown commercial district.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 28th day of May, 2002 by the following vote:

AYES: 
NOES: 
ABSENT: 


_____________________________
Michael A. McPoland, Sr.
Mayor


ATTEST:


__________________________________
Karen Diaz, CMC
Deputy City Manager/City Clerk