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CITY COUNCIL AGENDA ITEM NO. 22

Meeting Date: April 23, 2002

Subject/Title: Establishment of Brentwood Emergency Preparedness Fund

Submitted by: J. Stevenson/P. Ehler/M. Davies

Approved by: John Stevenson, City Manager


RECOMMENDATION
Approve a Resolution directing the Finance Director to establish a Brentwood Emergency Preparedness Fund in order to insure the City’s financial integrity in the case of an emergency, disaster or catastrophic event.

PREVIOUS ACTION
None.

BACKGROUND
There exists, at some point in the future, the possibility that the City of Brentwood could experience a critical incident or catastrophic event the magnitude of which is hard to predict. If such an incident or event occurs, Brentwood should be financially prepared to respond. Staff proposes the establishment of an emergency account so that funds are available in the event of a crisis, disaster or other unbudgeted emergency occurrence.

The nature and degree of an extreme event may occur in a way that is unpredictable, improbable or unexpected. Responding to the terrorist acts of September 11th exceeded the resources of New York City. Investigating the kidnap and murder of Polly Klaas financially drained the City of Petaluma. Earthquakes, fires, floods and other disasters have devastated communities. In some cases, state and federal agencies, charitable organizations, insurance and other sources have assisted communities by eventually providing some financial relief; however, the need for immediate access to sufficient City funds may be a critical factor in our ability to provide an efficient and effective response to an overwhelming incident.

Monies would be drawn on this account to fund additional full and part-time employee salaries, overtime, outside/additional personnel, experts, temporary shelter, emergency operating center(s), equipment, tools, supplies, subsistence, communication, transportation, forensics, specialty needs, cleanup, relief and/or any other need relevant to a crisis.

Staff suggests an initial deposit of $2,000,000 from the Development Services reserves with a long-range goal of one-third of the Police, Building Inspection, and Engineering Inspection budgets, by 2012.

FISCAL IMPACT
There is no immediate impact other than transferring funds from existing accounts to a separate account specified for Emergency Funding of unbudgeted disaster and catastrophic occurrences. This will not deplete any operational funding for this fiscal year.


Attachments:
Resolution


RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD DIRECTING THE FINANCE DIRECTOR TO ESTABLISH A BRENTWOOD EMERGENCY PREPAREDNESS FUND IN ORDER TO INSURE THE CITY’S FINANCIAL INTEGRITY IN THE CASE OF AN EMERGENCY, DISASTER OR CATASTROPHIC EVENT, AND DIRECTING THE FINANCE DIRECTOR TO MAINTAIN MINIMUM BALANCES IN THE DEVELOPMENT SERVICES ACCOUNTS


WHEREAS, the terrorist acts of September 11th exceeded the resources of New York City; and

WHEREAS, the investigation of the kidnap and murder of Polly Klaas financially drained the City of Petaluma, California; and

WHEREAS, the Brentwood General Plan Safety Policy 2.2 titled Disaster Planning states the following: “Plan for City and citizen actions to respond effectively to and recover from a disaster”; and

WHEREAS, it is desirable to maintain a minimum balance in our development services accounts in order to assure continuity of service through economic downturns; and

NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Brentwood that the Finance Director shall establish a Brentwood Emergency Preparedness Fund in order to insure the City’s financial integrity in the case of an emergency, disaster or catastrophic event.

BE IT FURTHER RESOLVED that the Finance Director shall initially establish the account with a minimum balance of $2,000,000 and budget to fully fund the account at an annual amount equal to one-third of the annual budget of the Police Department, Building Inspection staff, and Engineering Inspection staff. Full funding shall be targeted for the year 2012.

BE IT FURTHER RESOLVED that the Finance Director shall attempt to maintain minimum account balances in the Development Services accounts sufficient to fully fund the Planning and Building functions for one year and the Engineering functions of the City for 2 years, and is authorized to transfer any excess funds to the Brentwood Emergency Preparedness Fund.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting on the 23rd day of April 2002 by the following vote: