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Meeting Date: March 26, 2002

Subject/Title: Authorization to execute construction contracts to construct City Hall Annex addition, replacing existing carport structure. CIP Project No. 336-3112.

Submitted by: Mitch Oshinsky, AICP, Community Development Director
Louis R. Kidwell, Chief Building Official

Approved by: John Stevenson, City Manager

Authorize staff to execute construction contracts, in total not to exceed $204,000, to construct City Hall Annex addition. 

On May 22, 2001, the City Council adopted Resolution 2299 approving the 2001 / 2006 Capital Improvement Program which contains Community Facility Project Number 336-3112, removing covered carport at rear of 104 Oak Street (City Hall Annex), upgrade electrical service and construct 1,200 square foot office addition including storage facility. 

To keep up with increasing demand for space in the City Hall complex, staff identified several projects in the Capitol Improvement Program. One of the projects is to replace the dilapidated carport at the rear of 104 Oak St. with usable office space. 

To move this project forward RGM and Associates was retained to develop a plan and feasibility estimate. As the estimate indicated the plan was within the CIP budget amount, RGM solicited competitive bids from subcontractors. The results of the biding are attached indicating a total cost of the project at $200,780. The CIP Budget for this project is $204,000. Staff expects spending the balance of the budget on striping the parking area and reconfiguring the natural gas fueling facility to function with greater efficiency. 

The architecture and exterior finish of the addition will be consistent with the existing building and will be a vast improvement over the carport and storage container that have occupied the space until recently. 

This project is budgeted for in the 2001-2002 CIP budget year from the Community Facility Improvement Fund and is within the budget amount of $204,000.

Multi Prime Bid Package Cost Summary