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 CITY COUNCIL AGENDA ITEM NO. 15

Meeting Date: March 12, 2001

Subject/Title: Update of City Council strategic goals and objectives

Submitted by: Karen Diaz, Deputy City Manager/City Clerk

Approved by: John Stevenson, City Manager



RECOMMENDATION
Receive and file.

PREVIOUS ACTION
The last update was presented to City Council on August 14, 2001.

BACKGROUND
Attached is the update of the City Councils strategic goals and objectives that were set at the January 5, 2001 Council/Staff workshop. 
MONITORING GOALS AND OBJECTIVES

GOAL: ENHANCE AND PROMOTE BRENTWOODS ECONOMIC VITALITY
WHEN WHO WHAT STATUS COMMENTS
DONE ONTARGET REV 
1. 2/28/01 Redevelopment Agencys Executive Director - lead, Finance Director, Consultants, Bond Counsel and Economic Development Manager Will draft a project list and action plan for redevelopment. Ongoing process
2. 3/1/01 Economic Development Manager lead, City Manager, Economic Develop Subcommittee, City Engineer and Community Development Director Will develop a streamlined, consistent commercial industrial permit process. Continuous improvement
3. 3/15/01 Economic Development Manager lead and Economic Development Subcommittee Will present a draft Economic Development Strategic Plan to the City Council.  
4. 4/1/01 Community Development Director and Economic Development Manager (co-leads) and City Manager Will present to the City Council the resources needed to conduct a Downtown Specific Plan, including parking.  

GOAL: Provide and Build Public Facilities
WHEN WHO WHAT STATUS COMMENTS
DONE ONTARGET REV 
1. 2/28/01 City Manager & Police Chief Present to the City Council for their consideration retention of an architect to conduct a space needs study for a police station, with the study to be completed by April 30, 2001. Council approved contract with EKONA on 1/23/01
2. 4/30/01 City Manager & Police Chief Completion of a space needs study for the police station.  
3. 6/1/01 City Attorney/City Council Consider for approval a ballot initiative for a Police Station Bond Measure on the November 2001 ballot.  
4. 2/1/02 City Manager With concurrence City Council hire a consultant to conduct a needs assessment for new City facilities, including whether the facilities should be centralized or decentralized. Revised date 3/26/02
5. 6/30/00 City Engineer City Engineer and the CIP staff will present to the City Council a prioritized list of CIP projects for development in 2001-2002, including timelines for completion. On going process

GOAL: Provide and Maintain an Adequate Public Infrastructure
WHEN WHO WHAT STATUS COMMENTS
DONE ONTARGET REV 
1. 2/15/01 City Engineer Hire design engineers to initiate infrastructure design for the Northwest area. Council approved three contracts on 2/27/01
2. 4/15/01 City Engineer Will complete the design of Sand Creek Road and have the project (partially or in total) out to bid.  
3. 5/01/01 Public Works Director Will complete annual work plans for all divisions and begin entry into Enterprise Asset Management Computerized Maintenance Management System (EAM CMMS) for implementation by July 1, 2001.  
4. 6/30/01 City Engineer Will have Water Well #14 online and operational.  
5. 6/30/01 City Engineer Will complete the design of the Sunset Industrial Complex and be ready to go to bid. Revised date 3/02
6. 6/30/01 Telecommunications Subcommittee and Councilmember Petrovich Will identify and recommend to the City Council potential providers for telecommunications services Revised date 2/02
7. 6/30/01 Public Works Director and City Engineer Will integrate street maintenance and pavement management efforts Revised date 6/30/02
8. 6/30/01 Public Works Director Will begin to implement replacement of substandard wastewater facilities in the Downtown area. Revised date 6/30/02
9. 6/30/01 Public Works Director Will complete all known polybutylene service replacements Revised date 6/30/02
Future Objectives:1. 12/31/01 Public Works Director Will implement a Preventative Maintenance Program for all City vehicles.  
2. 9/2002 City Engineer Will ensure the completion the Wastewater Treatment Plant construction and have the plant online and operational.  

GOAL: Plan and Manage Growth To Maintain and Enhance Our Small Town Character
WHEN WHO WHAT STATUS COMMENTS
DONE ONTARGET REV 
1. 6/30/01 Community Development Director Will initiate a Housing Element Update.  
2. 6/30/01 Redevelopment Agency Will review a ten (10) year Redevelopment Financial Plan.  
3. 6/30/01 City Council (Lead - Mayor McPoland) Will consider for adoption an Agricultural Enterprise Preservation Program.  
Future Objective:1. 6/31/01 City Council Will consider for adoption the General Plan Update including residential growth management and increasing economic development land supply.  

GOAL: Provide Friendly Customer Service
WHEN WHO WHAT STATUS COMMENTS
DONE ONTARGET REV 
1. 2/1/01 Department Heads (City Manager lead Will establish and implement a policy that all phone calls and e-mails to their departments are responded to prior to the end of the next business day. Reviewed and accepted by Department Heads
2. 2/28/01 Department Heads (City Manager lead) Will ensure that phone calls in their departments are answered by a person.  
3. 6/30/01 Department Heads (City Manager lead) Wll create a policy whereby all voice mail responses will include emergency instructions and back-up phone numbers.By February 28, 2001, the  
4. 6/30/02 Public Works Director Will implement a system to automate customer response and service request tracking. Revised date 6/30/02