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Central Park Gazebo

CITY COUNCIL AGENDA ITEM 15

Meeting Date: February 26, 2002

Subject/Title: Approve a Resolution authorizing the destruction of certain ballot cards concerning the proposed assessments under City-wide Park Maintenance District No. 98-1 Election held in February, 1998.

Submitted by: Karen Diaz, Deputy City Manager/City Clerk

Approved by: John Stevenson, City Manager


RECOMMENDATION 
Approve a Resolution authorizing the Deputy City Manager/City Clerk to destroy certain ballot cards concerning the proposed assessments under City-wide Park Maintenance District No. 98-1 Election held in February, 1998.

PREVIOUS ACTION
Section 34090 of the Government Code provides that certain City records may be destroyed by the head of a City department with the written consent of the City Attorney and approval of the legislative body by resolution.

In Feburary, 1998, the City of Brentwood held an Assessment Ballot Proceeding concerning the proposed assessments under the City-wide Park Maintenance District No. 98-1. The ballot cards have been stored by the City Clerk since that time.

BACKGROUND
Section 17306(b) of the California Elections Code provides that upon the completion of the counting of the votes as provided in Article 4 (commencing with Section 15640) of Chapter 12 of the Division 15, all ballot cards shall be arranged by precincts and shall be kept by the elections official for six months from the date of the election or so long thereafter as any contest involving the vote at the election remains undetermined.

The elections official, the City Clerk, has determined the ballot cards have been held in excess of six months, there is no contest involving the vote and the election results were determined.

The City Clerk has obtained the written consent of the City Attorney on the appropriate form entitled “Request for Authority to Destroy Obsolete Records” as filed in the Office of the City Clerk.

FISCAL IMPACT
None

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