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CITY COUNCIL AGENDA ITEM 12

Meeting Date: February 26, 2002

Subject/Title: Approve a Resolution authorizing the City Manager to execute a contract with M.A.T. and Sons Landscape, Inc. in the amount of $77,144.94 for City of Brentwood Aquatic Complex parking lot landscaping, CIP Project No. 522-5202 

Submitted by: Craig D. Bronzan, Director of Parks and Recreation
Janet Hansen, Park Planner
Ken De Silva, Park Services Manager

Approved by: John E. Stevenson, City Manager

RECOMMENDATION 
Approve a resolution authorizing the City Manager to execute the contract for City of Brentwood Aquatic Complex parking lot landscaping, CIP Project No. 522-5202, and authorize the City Manager to execute change orders up to 10 percent of the contract amount. 

PREVIOUS ACTION 
Resolution No. 2432 authorized contract award to Tree To Green Landscape Co. in the amount of $73,985.00 on January 8, 2002. 

BACKGROUND 
With acceptance of Aquatic Complex and the completion of the Skate Park, staff has moved forward with the design of the parking lot landscape. The approved construction documents were issued for bid with a bid opening date of December 7, 2001. 

At the bid opening on December 7, 2001, five bids were received:

Tree To Green Landscape Co. $73,985.00
Taylorís Landscaping 74,680.00
M.A.T. and Sons Landscape, Inc. 77,144.94
Green Valley Landscape 88,782.00
Misan Construction, Inc. 89,180.00

The lowest responsive, responsible bid was received from Tree To Green Landscape Co. in the amount of $73,985.00. Notice to Proceed was issued on January 31, 2002, to Tree To Green Landscape Co., however the contractor has not procured the required insurance and bonds within the specified time stated in the Notice to Proceed.

Staff has reviewed the next low bid and found it does not include the prevailing wage required by the bid documents. 

Staff has confirmed the bid from M.A.T. and Sons Landscape, Inc. who has completed work previously for the City of Brentwood and recommends authorizing the City Manager to execute the contract in the amount of $77,144.94. Including a 10% contingency, in the amount of $7,714.50, the project total shall not exceed $84,859.44.

FISCAL IMPACT
Funding for parking lot landscape and irrigation for the City of Brentwood Aquatic Complex is budgeted as a part of the Aquatic Complex Development, CIP Project No. 522-5202. 

Attachments:
Resolution
CIP Worksheet

RESOLUTION NO.


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT FOR CITY OF BRENTWOOD AQUATIC COMPLEX PARKING LOT LANDSCAPING, CIP PROJECT NO. 522-5202, AND AUTHORIZE THE CITY MANAGER TO EXECUTE CHANGE ORDERS UP TO TEN PERCENT OF THE CONTRACT AMOUNT 

WHEREAS, the City Council of the City of Brentwood has reinstated the Balfour Road Aquatic Complex Project, CIP No. 522-5202, to bring the project to completion; and 

WHEREAS, the parking lot landscape plans have been approved and issued for public bid with the bid opening on December 7, 2001, and 

WHEREAS, the lowest, responsible bid was received from M.A.T. and Sons Landscape Inc. in the amount of $77,144.94; 

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood hereby authorizes the City Manager to execute the contract for City of Brentwood Aquatic Complex parking lot landscaping, CIP No. 522-5202, and authorizes the City Manager to execute change orders up to ten percent of the contract amount.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on February 26, 2002 by the following vote:

AYES: 
NOES: 
ABSENT: 

_____________________________
Michael A. McPoland, Sr.
Mayor

ATTEST:

________________________________
Karen Diaz, CMC
City Clerk

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