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CITY COUNCIL AGENDA ITEM 15

Meeting Date: February 12, 2002

Subject/Title: Approve Compensation and Classification Descriptions for the following new classifications: Deputy City Manager/City Clerk, Collection System Worker, Executive Assistant to the City Attorney, Wastewater Operations and Maintenance Coordinator, Water Distribution Leadworker, and Grants Administrator 

Submitted by: Patti Standley, Human Resources Manager

Approved by: John Stevenson, City Manager


RECOMMENDATION 
Adopt a Resolution approving the compensation and classification descriptions listed above. 

PREVIOUS ACTION
None.

BACKGROUND
Staff received requests to review the current level and scope of duties performed by several existing classifications from Department Directors via the mid-year budget review process. Human Resources staff conducted the classification studies. These studies resulted in six new classification titles and descriptions. 

As defined in the Employee Handbook, Reclassification section, “When a Department Head believes a position is not properly classified, or when significant changes have occurred in the duties, responsibilities or qualifications of such position, the Department Head may request that a classification study of the position be performed by the Personnel Officer. A request shall include all the pertinent facts supporting the request. Should a recommendation for modifying the job classification result from the study, the amendment to the Compensation Plan must be approved by the City Council.

The employee in the position shall not be subject to any extension or addition of a probationary period. The employee shall be placed on a salary step in the new pay range which has a pay rate closest to the pay rate received by the employee just prior to reclassification provided that the pay rate is not lower than the previous rate. The employee shall retain his/her salary anniversary date, and the accumulated time for advancement to the next step in the new range shall not be affected.”

Staff recommends approval of the following salary ranges and classification descriptions.

$6,957 - $8,456 Deputy City Manager/City Clerk, Exhibit A
$3,406 - $4,140 Collection System Worker, Exhibit B
$4,068 - $4,945 Executive Assistant to the City Attorney, Exhibit C
$4,978 - $6,051 Wastewater Operations and Maintenance Coordinator, Exhibit D
$3,755 - $4,564 Water Distribution Leadworker, Exhibit E
$4,698 - $5,710 Grants Administrator, Exhibit F

The above salary ranges were established via survey of the “survey cities” established by the City Council through the adopted Classification/Compensation Study. In the cases where there were no comparable classifications at the survey cities, an internal survey was conducted. The internal surveys are based upon scope of duties and level of responsibility, length of experience, education, and required certification compared to those of existing City classifications. 

FISCAL IMPACT
Funding for expenditures that result from reclassification or promotion due to the new classifications is included in the mid-year budget adjustment. 

Attachments
· Resolution
· Exhibit A, Deputy City Manager/City Clerk
· Exhibit B, Collection System Worker
· Exhibit C, Executive Assistant to the City Attorney
· Exhibit D, Wastewater Operations and Maintenance Coordinator
· Exhibit E, Water Distribution Lead Worker
· Exhibit F, Grants Administrator


RESOLUTION NO.


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD APPROVING THE COMPENSATION AND CLASSIFICATION DESCRIPTIONS FOR THE FOLLOWING NEW CLASSIFICATIONS: DEPUTY CITY MANAGER/CITY CLERK, COLLECTION SYSTEM WORKER, EXECUTIVE ASSISTANT TO THE CITY ATTORNEY, WASTEWATER OPERATIONS AND MAINTENANCE COORDINATOR, WATER DISTRIBUTION LEADWORKER, AND GRANTS ADMINISTRATOR

WHEREAS, staff received requests from Department Directors via the mid-year budget review process to review the level and scope of duties of several classifications to extend applicable classification series and establish appropriate compensation, and, 

WHEREAS, staff conducted the review as requested by the Department Directors, and,

WHEREAS, classification descriptions have been developed and are attached as Exhibit A through Exhibit F respectively, and, 

WHEREAS, staff conducted a salary survey of comparable agencies identified as survey agencies in the adopted Classification/Compensation Study, and, 

WHEREAS, staff also conducted internal salary surveys in the instances where the comparable agencies had no comparable classification to use as reference, and,

WHEREAS, staff recommends establishing the following annual salary ranges: 

Deputy City Manager/City Clerk - $83,484-$101,472
Collection System Worker - $40,872-$49,680
Executive Assistant to the City Attorney - $48,816-$59,340
Wastewater Operations and Maintenance Coordinator - $59,736-$72,612
Water Distribution Leadworker - $45,060-$54,768
Grants Administrator - $56,376-$68,520

NOW, THEREFORE BE IT RESOLVED the City Council of the City of Brentwood approves the compensation and classification descriptions as referenced above in order to extend the classification series to support each classification’s respective City and departmental function.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on February 12, 2002 by the following vote:

AYES: 
NOES: 
ABSENT: 


Michael A. McPoland, Sr 
Mayor
ATTEST:


__________________________________
Karen Diaz, CMC
City Clerk 




FLSA: Exempt 
Established: 2/12/02

EXHIBIT A

DEPUTY CITY MANAGER/CITY CLERK

Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.


DEFINITION:

Under administrative direction, performs complex administrative work in support of activities and function in the Administration Department; assists the City Manager in planning, coordinating and organizing administrative activities of the City; coordinates activities among and with other departments; fosters cooperative working relationships with community groups, intergovernmental agencies, and staff; and provide staff support to the City Council; plans and directs all City Clerk’s office activities and Risk Management functions of the City; conducts special projects as assigned by the City Manager.

DISTINGUISHING CHARACTERISTICS:

The Deputy City Manager/City Clerk is in the administrative management level class which oversees all functions and operations of the City Clerk’s office and Risk Management. This position is responsible for assisting the City Manager in developing, planning, implementing and administering citywide goals and objectives as well as policies and procedures necessary to provide City services.

Plans, manages, oversees and directs the operations and services of the City Clerk’s Division and City Manager’s office, which includes the performance of statutory duties and the preparation, posting and maintenance of agendas, minutes and records for the City Council as prescribed by statute; conducts municipal elections and ensures compliance with conflict of interest laws and FPPC regulations; coordinates program activities with other City officials, departments, outside agencies, organizations and the public; provides responsible and complex staff support to the City Council and City Manager; performs related duties as required. A person appointed to the Deputy City Manager/City Clerk classification is an “at-will” employee.

SUPERVISION RECEIVED/EXERCISED:

Receives administrative direction from the City Manager. May exercise direct supervision over professional, technical, and clerical staff.

ESSENTIAL FUNCTIONS: (include but are not limited to the following)

· Accept full responsibility of all City Clerk Office activities, oversee the process for acceptance of U.S. Passport services performed by authorized city staff; oversee and coordinate work of City Manager’s Office support staff and staff in the City Clerk’s Division.

· Serve as a member of the City’s management team, provide information and recommendations regarding operations.
· Assist the City Manager in the development and administration of the City Manager’s operational budget. 
DEPUTY CITY MANAGER/CITY CLERK
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· Direct, oversee, and participate in a variety of activities with the City Manager’s office including the expansion of city services; assign work activities, projects, and programs; monitor work flow, review and evaluate work products, methods, and procedures.

· Plan, direct and provide city clerk and risk management services to the City offices and departments; oversee administrative activities in the City Manager’s office; and provide staff assistance to the City Manager and City Council.

· Review and respond to citizen complaints or requests for information; oversee the preparation of City publications.

· Develop, implement and maintain departmental goals, objectives, policies and procedures; supervise, train, motivate and evaluate administrative staff, establish and monitor performance objectives; prepare and present performance reviews; provide or coordinate staff training.

· Coordinate and administer the City’s general liability, property damage, vehicular physical damage, catastrophe insurance, loss recovery, and crime insurance programs. Serve as Board Member on the Contra Costa Municipal Risk Management Insurance Authority.

· Attend and participate in professional and community meetings; stay current on issues relative to the field of municipal records management, elections and relative service delivery responsibilities; respond to and resolve sensitive and complex community and organizational inquiries, issues and complaints; establish and maintain a customer service orientation within the department. 

· Serve as a resource for department personnel, City staff, other organizations and the public; coordinate pertinent information, resources and work teams necessary to support a positive and productive environment; develop and coordinate communications with the community to increase citizen accessibility to City records and information; update department public information on the City website; act as editor for the City newsletter; coordinate the production of monthly reports.

· Establish positive working relationships with representatives of community organizations, state/local agencies, City management and staff, and the public.

WORKING CONDITIONS:

Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing statistical reports and data using a computer keyboard. Additionally, the position requires near vision in reading correspondence, statistical data and using a computer. Acute hearing is required when providing phone service and communicating in person. The need to lift, drag and push files, computer reports or other materials weighing up to 25 pounds also is required. May require attendance at evening and weekend meetings.

Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations. 

QUALIFICATIONS: (The following are minimal qualifications necessary for entry into the classification)
DEPUTY CITY MANAGER/CITY CLERK
Page 3

Education and/or Experience:

Any combination of experience, training and/or education that has provided the required knowledge, skills and abilities for Deputy City Manager/City Clerk. A typical way of obtaining the required qualifications is to possess the equivalent of three years of increasingly responsible experience in an administrative, management, or operations capacity for a public agency and performing staff support and administration supervision, and/or equivalent to a Bachelor’s Degree in political science/public administration or continuing education in a closely related field.

License/Certificate:

Possession of, or the ability to obtain, a valid class C California driver’s license. Certification as a California Certified Municipal Clerk, and a Notary Public of the State of California.

KNOWLEDGE/ABILITIES/SKILLS: (The following are a representative sample of the KAS’s necessary to perform essential duties of the position) 

Knowledge of:

Modern municipal administrative methods and procedures, organizations, and functions; principles and practices of risk management and public administration; research techniques, sources and availability of information, and methods of report presentation; principals; applicable Federal, State and local laws, rules, and regulations pertaining to local government operations; principles and techniques of budget development and administration.

Ability to:

Plan, organize, direct and perform the duties of the City Clerk’s office and risk management functions; develop and administer sound departmental goals, objectives, policies and methods for evaluating achievement and performance levels; analyze complex records management and election issues, evaluate alternatives and implement sound solutions; make adjustments to standard operating procedures as necessary to improve organizational effectiveness; supervise, train and motivate department personnel; provide information and organize material in compliance with laws, regulations, policies and procedures; facilitate group participation and consensus building; attend evening or weekend meetings as required; communicate clearly and concisely both orally and in writing; establish and maintain effective working relationships.

Skill to:

Operate an office computer and a variety of word processing and software applications; operate a variety of automated record keeping systems.



FLSA: Non-Exempt Established: 2/12/02

EXHIBIT B
CITY OF BRENTWOOD

COLLECTION SYSTEM WORKER


Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.
DEFINITION:

Under general supervision, performs the full array of duties associated with the operation, control and maintenance of a pressurized hydrocleaner and/or sewer vacuum truck and related equipment; demonstrates a full understanding of all applicable policies, procedures and work methods associated with assigned duties; reads and interprets maps, blue prints, plans and specifications; performs other related duties as required.

DISTINGUISHING CHARACTERISTICS:

Collection System Worker
The Collection System Worker is responsible to independently perform the full scope of assigned duties to service City sewer lines. This classification is distinguished from the next higher classification of Public Works Maintenance Lead Worker which provides lead direction to assigned crews.

SUPERVISION RECEIVED/EXERCISED:

Collection System Worker
Receives immediate supervision from the Streets and Collection Systems Supervisor, Water Distribution Supervisor or Water Production Supervisor or other assigned supervisor. Incumbents may receive lead direction from a Public Works Maintenance Lead Worker. Incumbents of this class do not routinely exercise supervision.

ESSENTIAL FUNCTIONS: (include but are not limited to the following)

· Cleans sewer and storm drains, flood control facilities and inlets, using hydrocleaner and/or sewer vacuum truck. Responds to emergency calls as needed. Locates problems and operates sewer cleaning equipment to clear stoppages.

· May work with crew raising manholes, repairing sewer manholes, construction and repair of storm conduits, curbs, gutters and drainage facilities. Assists in mixing concrete and executing necessary masonry work. Install, repair and maintain water and sewer mains and lines. Assists in constructing new sewer connections as well as repairing drains and sewer facilities.

· Inspects sewage and storm water lift and pump stations. Removes debris. Disassembles and cleans pumps and performs minor repairs when necessary. 


COLLECTION SYSTEM WORKER
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· Operates jack hammers and other tools and equipment; inspects tools and equipment for safety and mechanical defects. Operates trucks and other construction vehicles and equipment. 

· Reviews City plans and specifications to determine locations of manholes, sewer lines and connections. Participates in the operation of line inspection and video equipment to survey, open, and repair sewer lines. Uses equipment to determine concentration of hazardous gases. Monitors television panel, makes adjustments and maintains records.

· Performs daily maintenance on trucks and related equipment.

· Maintains records related to collection system installation, repair and maintenance. Prepares routine reports.

· Responds to questions and concerns from the general public; provides information as is appropriate and resolves public service complaints.

· Establishes positive working relationships with representatives of community organizations, state/local agencies, City management and staff, and the public.

WORKING CONDITIONS:

Position requires sitting, standing, walking on level and slippery surfaces, reaching, twisting, turning, kneeling, bending, stooping, squatting, crouching, grasping and making repetitive hand movement in the performance of daily duties. The position also requires both near and far vision when inspecting work and operating assigned equipment. The need to lift, carry and push tools, equipment and supplies weighing 90 pounds or more is also required. Additionally, the incumbent in this outdoor position works in all weather conditions including wet, hot and cold. The incumbent may use chemicals which may expose the employee to fumes, dust and air contaminants. The nature of the work also requires the incumbent to climb ladders, use power and noise producing tools and equipment, drive motorized vehicles and heavy equipment, and work in heavy vehicle traffic conditions. The incumbent may be required to respond to after hours emergency call outs.

Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations. 


QUALIFICATIONS: (The following are minimal qualifications necessary for entry into the classification)

Education and/or Experience:
Any combination of education and experience that has provided the knowledge, skills and abilities necessary for a Collection System Worker. A typical way of obtaining the required qualifications is to possess the equivalent of:

Equivalent to graduation from high school. One year performing mechanical repair work and/or one year experience in the operation of light and medium duty vehicles such as: dump trucks, water trucks, commercial delivery vehicles, small tractors, small loaders, light construction equipment, etc. Experience operating collections equipment is highly desirable. 


COLLECTION SYSTEM WORKER
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License/Certificate:
Possession of, or the ability to obtain, a Class B California driver’s license with air brake endorsement and no restrictions. CWEA certification as a Grade I Collection System Worker is desirable.

KNOWLEDGE/ABILITIES/SKILLS: (The following are a representative sample of the KAS’s necessary to perform essential duties of the position.) 

Knowledge of:

Collection equipment operation; methods and techniques for record keeping; methods and techniques of training personnel; occupational hazards and standard safety procedures; common tools, equipment and materials used in the course of the work; operation and maintenance of a wide variety of equipment used in the course of the work.

Ability to:

Perform maintenance, repair and installation of asphalt, concrete and storm drains; operate a variety of tools and equipment used in maintenance and construction; operate hand and power tools competently and safely; perform heavy manual labor; observe safety principles and work in a safe manner; follow written and oral directions; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships.

Skill to:

Safely and effectively operate a variety of maintenance equipment, tools and materials used in streets collection equipment operation.


FLSA: Non-Exempt Established: 2/12/02


EXHIBIT C
CITY OF BRENTWOOD

EXECUTIVE ASSISTANT TO THE CITY ATTORNEY

Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.


DEFINITION:

Under general direction, performs varied, responsible, complex and confidential legal secretarial and administrative duties for the City Attorney and other City staff as assigned; coordinates assigned activities with other City departments and outside agencies; coordinates the operation of the City Attorney’s Office; provides information regarding the functions, policies and administrative procedures to the public and other City staff; performs other related duties as required.

DISTINGUISHING CHARACTERISTICS:

The Executive Assistant to the City Attorney is the journey level classification responsible for performing high level, sensitive, and confidential legal secretarial and administrative support functions. This classification is distinguished from the Administrative Secretary class by the complex, responsible, sensitive and confidential secretarial and administrative support provided to the City Attorney, City Council and other City staff as assigned.

SUPERVISION RECEIVED/EXERCISED:

Receives general supervision from the City Attorney. May exercise technical and functional supervision over office support staff. 


ESSENTIAL FUNCTIONS: (include but are not limited to the following)

· Performs a wide variety of complex, responsible and confidential legal secretarial and administrative duties for the City Attorney, City Council and other City staff as assigned; screens calls and visitors and refers inquiries as appropriate; responds to complaints and requests for information regarding the intent of instructions, precedents and regulations; interprets City policies, rules and regulations in response to inquiries which often requires the use of independent judgment and the understanding of policies and procedures.

· Interacts with government officials, City Council, representatives from business and community organizations, the public and all levels of personnel.

· Composes and/or processes a variety of correspondence including letters, reports, forms, resolutions, ordinances and other documents using a personal computer and word processing and spreadsheet software.

EXECUTIVE ASSISTANT TO THE CITY ATTORNEY
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· Maintains the City Attorney’s calendar; schedules meetings; relieves the City Attorney of administrative details and tasks; coordinates, organizes and maintains various records, files, manuals and resource materials; prioritizes, distributes and processes incoming and outgoing mail for the City Attorney; handles confidential correspondence for the City Attorney; makes travel arrangements for the City Attorney including conference reservations when requested; arranges meetings, conferences and civic functions; facilitates communications between the City Attorney’s office and other City departments.

· Monitors expenditures and purchasing activities; prepares purchase orders; receives and records invoices and fees.

· May direct, train, assign and review the work of office support staff as required.

· Establishes positive working relationships with representatives of community organizations, state/local agencies, City management and staff, and the public.

WORKING CONDITIONS:

Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing statistical reports and data using a computer keyboard. Additionally, the position requires near vision in reading correspondence, statistical data and using a computer. Acute hearing is required when providing phone service and communicating in person. The need to lift, drag and push files, computer reports or other materials weighing up to 25 pounds also is required.

Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations. 

QUALIFICATIONS: (The following are minimal qualifications necessary for entry into the classification)

Education and/or Experience:

Any combination of education and experience that has provided the knowledge, skills and abilities necessary for an Executive Assistant to the City Attorney. A typical way of obtaining the required qualifications is to possess the equivalent of four years of responsible experience in secretarial or office administration in a local government agency, and a high school diploma or equivalent. Two years of experience in a legal environment is highly desirable.

License/Certificate:

Possession of, or the ability to obtain, a valid Class C California driver’s license may be required for some positions. Possession of, or ability to obtain licensing as a Notary Public is highly desirable.


EXECUTIVE ASSISTANT TO THE CITY ATTORNEY
Page 3


KNOWLEDGE/ABILITIES/SKILLS: (The following are a representative sample of the KAS’s necessary to perform essential duties of the position) 

Knowledge of:

Legal terminology and the forms and documents used in legal clerical work; legal procedures and practices involved in composing, processing and filing a variety of legal documents; standard legal references and their contents; organization, procedures, policies and operation details of City departments; modern office methods, practices, procedures and computer equipment, hardware and software; personnel practices and procedures; records management and financial record keeping; basic practices and principles of budgeting; English usage, spelling, grammar, punctuation and vocabulary.

Ability to:

Work independently and in the absence of supervision; interpret and apply City policies, procedures and rules; compile data and write clear and comprehensive reports and correspondence; plan, assign and review the work of clerical personnel; compile and maintain complex and extensive records; prepare reports; operate a computer with skill in word processing and spreadsheet software; set priorities and meet critical deadlines; handle information of a sensitive and confidential nature; maintain confidentiality; exercise a great deal of discretion, initiative and independent judgment; supervise, train and evaluate support staff; analyze situations and identify an effective course of action to solve inquiries, problems and complaints; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships.

Skill to:

Operate an office computer and a variety of word processing and software applications; type accurately from clear copy at a rate of 55 net words per minute.




FLSA: Exempt Established: 2/12/02

EXHIBIT D
CITY OF BRENTWOOD

WASTEWATER OPERATIONS AND MAINTENANCE COORDINATOR

Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.


DEFINITION:

Under general direction, sets operational parameters for the wastewater treatment process, schedules preventative maintenance work and ensures compliance with State and Federal requirements; responsible to coordinate day-to-day operation of the City's wastewater treatment plant and sewer collection system; provides professional and technical staff assistance to the Water/Wastewater Operations Manager, City Engineer, Director of Public Works, and other City staff; performs other related duties as required.

DISTINGUISHING CHARACTERISTICS:

The Wastewater Operations and Maintenance Coordinator supervises a major section within the assigned division and is responsible for supervising the day-to-day functions of the section staff and workload as well as for the administrative functions of the section. This classification is distinguished from the Water/Wastewater Operations Manager which has responsibility for overall management in a variety of division and program areas.

SUPERVISION RECEIVED/EXERCISED:

Receives general direction from the Water/Wastewater Operations Manager. Exercises direct and indirect supervision over assigned staff.

ESSENTIAL FUNCTIONS: (include but are not limited to the following)

· Accepts administrative responsibility for activities, operations and services of assigned section related to Wastewater Division, including the operations and maintenance of the City’s advanced wastewater treatment facilities and related programs, including Title 22 Reclaimed Water Use.

· Performs and directs the installation, repair and maintenance of wastewater/recycled water collection, treatment and reclamation facilities including related processes and equipment utilized in such processes. Coordinates the work of staff responsible for the operation of the wastewater treatment plant, performing maintenance, construction and repair of equipment and facilities (SCADA systems, etc.), and compliance with State and Federal requirements.

· Responsible to administer, maintain, update and modify a computerized maintenance management system. 

WASTEWATER OPERATIONS AND MAINTENANCE COORDINATOR
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· Assists in the preparation and administration of the section’s budget. Prepares cost estimates for budget recommendations and recommends purchases of equipment and vehicles. Assists in developing specifications. Inspects plant equipment and processes compliance. Submits justifications for expenditures and monitors/administers expenditures.

· Develops, plans and implements the preventative maintenance program for sewer line cleaning. Works closely with City Departments and independent contractors for the repair, rehabilitation and replacement of the collection system. Meets with residential/commercial sewer users, contractors and sub-dividers to discuss-resolve complaints and projects.

· Provides daily supervision to assigned staff. Participates in the hiring, training and evaluation of employees assigned to the section. Schedules and monitors the work of staff involved in duties related to assigned section. Plans and schedules daily and weekly work assignments. Monitors timecards and employee leave. Prepares performance evaluations. 

· Prepares regular and special wastewater reports; coordinates inspections with other City services and functions, local businesses and other government agencies.

· Assists the Water/Wastewater Operations Manager with operating and capital improvement budgets. Coordinates projects.

· Attends and participates in organizational and community meetings as necessary; stays current on issues relative to wastewater; responds to community and organizational inquiries and complaints; establishes and maintains a customer service orientation within the Division. 

· Sets process control parameters for optimization of the wastewater treatment facility.

· Serves on committees; may represent the City’s wastewater treatment functions in public relations activities; addresses, investigates and responds to inquires and complaints.

· Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public.

WORKING CONDITIONS:

Position requires sitting, standing, walking on level and slippery surfaces, reaching, twisting, turning, kneeling, bending, stooping, squatting, crouching, grasping, crawling and making repetitive hand movement in the performance of daily duties. The position also requires both near and far vision when inspecting work and performing maintenance on assigned equipment. 

The need to lift, carry and push tools, equipment and supplies weighing 25 pounds or more is also required. Additionally, the incumbent in this position works outdoors in all weather conditions including wet, hot and cold. The incumbent may be exposed to cleaning and lubricating chemicals which may expose the employee to fumes, dust biohazards and air contaminants. The nature of the work also requires the incumbent to climb ladders and work in confined space.

Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations. 




WASTEWATER OPERATIONS AND MAINTENANCE COORDINATOR
Page 3

QUALIFICATIONS: (Minimal qualifications necessary for entry into the classification)

Education and/or Experience:
Any combination of education and experience that would provide the best-qualified candidates. A typical way of meeting the required qualifications is to possess four years of progressively responsible, journey level experience in a wastewater treatment facility, including one year in technical areas such as SCADA or laboratory testing and analysis, or the performance of related work and possession of an Associate of Science Degree supplemented with substantial technical courses.

License/Certificate:
Possession of, or ability to obtain, a valid Class C California driver’s license; possession of a Grade IV Certification as a Wastewater Plant Operator from the California State Water Quality Control Board is a minimum qualification requirement. Possession of a Grade V Certification as a Wastewater Plant Operator from the California State Water Quality Control Board is desirable.

KNOWLEDGE/ABILITIES/SKILLS: (The following are a representative sample of the KAS’s necessary to perform essential duties of the position) 

Knowledge of:
Modern principles, practices and techniques of wastewater treatment system quality assurance and operation functions; SCADA based control systems; applicable federal, state and local laws governing wastewater quality monitoring and control; occupational hazards and standard safety practices; design, planning and development of wastewater treatment facilities; cost, time and materials estimating; characteristics and problems involved with back-flow prevention and cross-connection control programs; principles and practices of bacteriological and chemical sampling techniques and mathematical analysis; laboratory safety standards and programs; occupational hazards and standard safety practices; methods and techniques for detailed report preparation and writing; methods and techniques for record keeping; methods and techniques of supervision, training and motivation.

Ability to:
Plan, organize and coordinate a variety of water quality laboratory testing and analysis and SCADA data, including chemical and bacteriological laboratory tests, flows and residuals; analyze data and laboratory tests and make recommendations or take appropriate action regarding operations, corrective and preventive measures; read and interrupt plant operations SCADA equipment; maintain accurate and updated logs, records and reports; prepare and submit comprehensive and mandated reports; perform plant operation and maintenance assignments; represent the City’s potable water and wastewater treatment functions with other governmental agencies and community groups; plan, organize, direct, train, and evaluate the work of subordinate staff; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships.

Skill to:
Operate an office computer, operations control systems and a variety of word processing and software applications; safely and effectively operate the tools and equipment used in the operations, analysis and testing of wastewater.


FLSA: Non-Exempt Established: 2/12/02

EXHIBIT E

CITY OF BRENTWOOD

WATER DISTRIBUTION LEAD WORKER


Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.

DEFINITION:

Under direction, leads, oversees, reviews and performs work activities and duties assigned to the Water Distribution maintenance crews; assumes responsibility for the more difficult and complex tasks; performs other related duties as required.

DISTINGUISHING CHARACTERISTICS:

The Water Distribution Maintenance Lead Worker is the lead class responsible for a wide variety of maintenance and construction/repair tasks. Incumbents perform skilled work in the maintenance and repair of water distribution facilities. This classification is distinguished from the next lower classification of Public Works Maintenance Worker by the difficulty and complexity of assignments and the performance of lead responsibilities. 

SUPERVISION RECEIVED/EXERCISED:

Receives direction from the Water Distribution Supervisor. Exercises technical and functional supervision over assigned lower level Public Works Maintenance Worker staff.

ESSENTIAL FUNCTIONS: (include but are not limited to the following)

· Leads, oversees, reviews and performs the work of staff responsible for maintenance, repair, construction and installation work in water distribution division; develops and implements crew assignments; assists maintenance staff in troubleshooting and performing the more complex maintenance and repair activities.

· Breaks and removes surfaces; installs and repairs sidewalks, curbs, gutters and fences; digs, shovels, hauls, loads and unloads materials; operates a variety of equipment including jack hammers, pavement breakers and other hand and power tools; rolls and irons asphalt; identifies and responds to street maintenance problems; operates trucks and other construction vehicles and equipment; prepares reports and forms including time records, equipment records and work orders.

WATER DISTRIBUTION LEAD WORKER
Page 2

· Installs, repairs and maintains water mains and lines; repairs drains; operates jack hammers and other tools and equipment; inspects tools and equipment for safety and mechanical defects; installs and repairs water service connections, meters and boxes; operates trucks and other construction vehicles and equipment; locates and repairs leaks in water lines; cleans storm drains, flood control facilities and inlets; monitors water quality instruments and adjusts chlorination to ensure potable water; responds to emergency calls.

· Supervises the operation and maintenance of construction and maintenance equipment and/or machinery, including trucks, power tools and equipment; assists in the training of lower level personnel in duties; ensures adherence to safe work methods, procedures and practices; identifies training opportunities and needs; makes recommendations to higher level staff.

· Responds to questions and concerns from the general public; provides information as is appropriate and resolves public service complaints.

· Demonstrates a full understanding of applicable policies, procedures and work methods associated with assigned duties; evaluates assigned work projects; estimates time, materials and equipment necessary for the successful completion of the project; acquires necessary resources as is appropriate.

· Establishes positive working relationships with representatives of community organizations, state/local agencies, City management and staff and the public.

WORKING CONDITIONS:

Position requires sitting, standing, walking on level and slippery surfaces, reaching, twisting, turning, kneeling, bending, stooping, squatting, crouching, grasping and making repetitive hand movement in the performance of daily duties. The position also requires both near and far vision when inspecting work and operating assigned equipment. The need to lift, carry and push tools, equipment and supplies weighing 90 pounds or more is also required. Additionally, the incumbent in this outdoor position works in all weather conditions including wet, hot and cold. The incumbent may use cleaning and lubricating chemicals which may expose the employee to fumes, dust and air contaminants, and may be exposed to mechanical hazards. The nature of the work also requires the incumbent to climb ladders, use power and noise producing tools and equipment, drive motorized vehicles and heavy equipment, work in heavy vehicle traffic conditions and often work with constant interruptions. The incumbent may be required to response to emergency call outs.

Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations. 

QUALIFICATIONS: (Following are minimal qualifications necessary for entry into the classification)

Education and/or Experience:

Any combination of education and experience that has provided the knowledge, skills and abilities necessary for a Water Distribution Lead Worker. A typical way of obtaining the required qualifications is to possess the equivalent of three years of experience in construction, maintenance, or related work, and a high school diploma or equivalent.

WATER DISTRIBUTION LEAD WORKER
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License/Certificate:

Possession of a Grade I Water Distribution Operator Certificate issued by the State of California Department of Health services. Must obtain Grade II Water Distribution Operator Certificate within eighteen months of appointment. Possession of a Backflow Prevention Assembly Tester Certificate issued by the American Water Works Association is desirable and must be obtained within eighteen months of appointment. A valid class B California driver’s license may be required for some positions. 

KNOWLEDGE/ABILITIES/SKILLS: (The following are a representative sample of the KAS’s necessary to perform essential duties of the position) 

Knowledge of:

Practices, techniques and materials used in maintenance, construction, mechanics and repair of water and sewer facilities; operational characteristics of specialized construction and maintenance tools and equipment; methods and techniques of supervision, training and motivation; principles and practices of project design and cost estimating; applicable federal, state and local laws, codes and regulations; basic principles of mathematics and record keeping; basic principles and practices or supervision; occupational hazards and standard safety procedures.

Ability to:

Oversee and perform maintenance, repair and installation of asphalt, concrete and storm drains; operate a variety of tools and equipment used in maintenance and construction; estimate time and materials for completion of projects; read and interpret blueprints, diagrams and sketches; prepare drawings and sketches; perform heavy manual labor; drive and operate trucks and construction equipment; plan, organize and direct the work of subordinate staff; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships.

Skill to:

Operate an office computer and a variety of word processing and software applications; safely and effectively operate a variety of maintenance and construction equipment, tools and materials.



FLSA: Exempt Established: 2/12/02

EXHIBIT F
CITY OF BRENTWOOD

GRANTS ADMINISTRATOR

Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.


DEFINITION:

Under general direction, this position has primary responsibility for the development of grant funding for City programs; performs a wide variety of research, coordination and development activities for funding proposals as well as compliance issues and auditing; works closely with management staff and members of outside organizations by providing analysis, evaluation, and technical assistance to staff and consultants regarding potential grant opportunities; negotiates with grantor agencies and resolves issues of grant eligibility; coordinates City-wide objectives for obtaining grant funds; serves as lead writer of proposals for external funding; performs other related duties as required.

DISTINGUISHING CHARACTERISTICS:

The Grants Administrator is a single position class in which the incumbent is expected to independently perform the full scope of duties associated with needs identification, grant application and grant administration. This classification is distinguished from the Accounting Classification series by the performance of responsibilities focused on securing, administering, and monitoring of grant funding activities. The former performs duties that specifically support the City Accounting function.

SUPERVISION RECEIVED/EXERCISED:

Receives direction from the Director of Finance and Information Systems. May exercise technical and functional supervision over office support staff.

ESSENTIAL FUNCTIONS: (include but are not limited to the following)

· Plans, organizes, directs and coordinates the activities of one or more program areas, including grant and proposal writing; writes associated staff reports and resolutions, prepares and processes public hearing notices for grant applications and project activities including citizen notification and participation, administration of grant funds; provides technical assistance to non-staff groups such as, Village Drive Resource Center, ECHO, and the Community Center, individuals and organizations concerning participation in City grant applications and compliance issues; coordinates accounting and grant related reporting within the Finance Department.

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· Serves as the City’s representative and advocate with City staff, county, state and federal agencies, such as: Transplan TAC committee, bike committee, CalTrans, State Housing and Community Development, NHI, Delta Science Center, and State Coastal Conservancy, to persuasively present the City’s interests and maximize the City’s receipt of funding and maintenance of local control of grant programs; maintains continuing and effective rapport with staff in various local, regional, state and federal offices to ensure timely knowledge of grant related information; negotiates resolution of eligibility and compliance issues.

· Conducts research into potential public and private grant and funding sources; writes grant proposals, applications and letters of intent; performs cost/benefit analysis, and through effective contact with operating departments, connects departments to potential grant opportunities; develops and implements solicitation programs; ensure compliance with grant objectives.

· Functions as the City’s minority business enterprise coordinator (Disadvantaged Business Enterprise Liaison Officer) in conjunction with various Department Directors and Purchasing staff. 

· Prepares budget and financing plan documents for grant applications and operations, and grant status reports including tracking and audit reconciliation, with relevant department input; administers funds and develops tracking, reporting and evaluation systems; maintains master files on grants and monitors all paperwork connected with grant-funded programs.

· Maintains a current and thorough working knowledge of county, state and federal legislation and regulations relating to grants; reviews new and proposed legislation, and lobbies as appropriate, for changes which are beneficial for projects and policies affecting departments City-wide.

· Coordinates assigned work with related activities in other City departments, governmental organizations and public organizations; identifies interdepartmental cooperation opportunities for available funding.

· Assists the City Manager and City departments with disseminating grant related information.

· Performs special projects and research as assigned; oversees a variety of special projects. 

· Assembles a variety of complex and sensitive information and statistical data for the presentation of reports; assembles and prepares charts, maps, slides, photographs and other visual aides for attachment to grant applications and proposals.

· Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public.

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WORKING CONDITIONS:

Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily office activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing statistical reports and data using a computer keyboard. Additionally, the position requires near and far vision in reading correspondence, statistical data and using the computer, and acute hearing is required when providing phone and personal service. The need to lift, drag and push files, paper and documents weighing up to 25 pounds also is required. May be required to use personal vehicle in the course of employment. May be required to work evenings and/or weekends. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.

QUALIFICATIONS: (The following are minimal qualifications necessary for entry into the classification)

Education and/or Experience:
Any combination of education and experience that has provided the knowledge, skills and abilities necessary for a Grants Administrator. A typical way of obtaining the required qualifications includes: a Bachelor’s degree in public or business administration or a related field, and a minimum of three years responsible administrative experience in a municipal government setting, including experience in preparing and administering grants, and/or experience working for or with grant agencies at the county, state of federal level. 

License/Certificate:
Possession of, or the ability to obtain, a valid Class C California driver’s license.

KNOWLEDGE/ABILITIES/SKILLS (The following are a representative sample of the KAS’s necessary to perform essential duties of the position) 

Knowledge of:

Principles, problems and methods of grant proposal writing and administration; local, state, federal, corporate and non-profit grant and funding sources; research methods; statistical analysis; effective communication techniques for both oral and written presentations; strategies for promoting grant funding programs and services for the City; grant requirements and regulations, including financial reporting requirements; public administration policies and procedures; structure and organization of public sector agencies; principles and practices of budget development and implementation; modern office practices, methods and equipment, including a computer and applicable software.

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Ability to:

Analyze administrative, operational and organizational problems; interpret the potential impact of grand requirements on City policies, departmental programs and services, and coordinate compliance; evaluate alternatives and reach sound conclusions; consult effectively with management and staff; identify private, state and federal funding sources; serve as a liaison between various public agencies; prepare complete and comprehensive funding applications; persuasively present City grant requests; prepare clear and concise administrative documents and reports; apply applicable laws, codes and regulations; manage competing deadlines, short-term deadlines, and frequent changes/additions to planned schedules; communicate effectively in both oral and written form; writing concisely; interpreting and explaining complicated technical material in lay terms; exercise independent judgment, problem-solving and initiative with only basic policy-level direction, resulting in a finished work product; use a personal computer to prepare reports and maintain records on word processing and spreadsheet software; establish and maintain effective working relationships. 

Skill to:

Operate an office computer and a variety of word processing, spreadsheet, desktop publishing and other necessary software applications.

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