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CITY COUNCIL AGENDA ITEM NO. 11

Meeting Date: January 22, 2002 

Subject/Title: Approve a Resolution authorizing the City Manager to approve right of way services provided by Associated Right of Way Services, Inc. in an amount not to exceed $133,100 for the Sand Creek Road Project, CIP No. 336-3061.

Submitted by: Engineering: B. Grewal/M. Kirby 

Approved by: John Stevenson, City Manager

RECOMMENDATION
Approve a Resolution authorizing the City Manager to approve right of way services provided by Associated Right of Way Services, Inc. in an amount not to exceed $133,100 for the Sand Creek Road Project, CIP No. 336-3061, and authorize the City Manager to execute change orders up to 10% of the authorized amounts.

PREVIOUS ACTION
On September 14, 1999, by Resolution 99-203 the City Council authorized the City Engineer to sign professional engineering design contracts with Mark Thomas & Co., Inc. for $292,126 for the design of Sand Creek Road (East), CIP Project No. 336-3061, east of the Union Pacific Railroad Crossing east to Sand Creek/O’Hara Loop.

On May 8, 2001, the City Council authorized the City Manager to execute a Consultant Services Agreement for fiscal year 2001/02, to continue utilizing the right of way services of Associated Right of Way Services, Inc.

On May 23, 2000, by Resolution 2076 the City Council adopted the 2000-2005 Capital Improvement Program.

On May 23, 2000, by Resolution 2081 the City Council certified the Mitigated Negative Declaration and adopted the Mitigation Monitoring and Reporting Program for the Sand Creek Road, CIP Project No. 336-3061.

On April 24, 2001, the City Council authorized the City Engineer to execute an Environmental Design Contract Change Order with Monk & Associates, LLC in an amount not to exceed $56,581.40 for Sand Creek Road, CIP Project No. 336-3061.

On May 22, 2001, by Resolution 2299 the City Council certified and approved the Negative Declaration and adopted the 2001/2006 Capital Improvement Program.

On May 22, 2001, the City Council authorized the City Engineer to execute a Consultant Services Agreement with Cordoba Consulting, Inc. for project management services not to exceed $115,000 for the Northwest Quadrant Infrastructure, CIP Project No. 336-3127 and for the new railroad crossing needed for Sand Creek Road, CIP Project No. 336-3061.

On June 26, 2001, by Resolution 2320 the City Council authorized the City Manager to execute contract amendments for the extension time for 14 professional design and service agreements, which included Mark Thomas & Co., Inc. designing Sand Creek Road (East), CIP Project No. 336-3061.

On July 10, 2001, by Resolution 2329 the City Council authorized the City Engineer and City Attorney to negotiate and sign an agreement with the City of Torrance, California for the rights to the at grade railroad crossing closed by the City of Torrance to facilitate the Public Utilities Commission approval of Brentwood’s new Sand Creek Road crossing of the Union Pacific Railroad, and authorized the City Engineer to continue negotiations with San Joaquin County and Torrance for the purchase of a second railroad crossing.

BACKGROUND
The original scope of work included Sand Creek Road to be built as one project instead of the phased portions of work that we are proceeding with now. Various unforeseen design complications including the work to obtain the railroad crossing and general plan changes in the vicinity of the project has increased the amount of right of way services needed for this project. Due to the fast pace of the project schedule and the design/scope complexities necessitated expenditures over the authorized amounts as per the current purchasing policy. In a “house keeping” measure and to continue on the aggressive project schedule, staff is requesting authorization to continue with the land acquisition work for this important project, which will complete this major east west connection within the City.

FISCAL IMPACT
This project is funded by Roadway, Water and Sewer Development Facility Funds. Adequate funds remain in the approved CIP budge to cover the expenditure.

Attachments:
Resolution
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