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CITY COUNCIL AGENDA ITEM NO. 2

Meeting Date: December 11, 2001

Subject/Title: Accept the Work Performed by various subcontractors for the tenant improvements at the Brentwood Education and Technology Center.

Submitted by: Mike Merizon, Facilities Manager

Approved by: John Stevenson, City Manager


RECOMMENDATION
Approve a Resolution accepting the work performed by various subcontractors for the tenant improvements for the Brentwood Education and Technology Center CIP Project No. 336-3112, located at 101 Sandcreek Road, and direct the City Clerk to file a Notice of Completion with the County Recorder for both projects.

PREVIOUS ACTION
On January 9, 2001 the City Council entered into an agreement with RGM and Associates, Inc. for the construction management of the Brentwood Education and Technology Center. The City of Brentwood acted as the general contractor and entered into contracts with various sub-trade contractors, Del Monte Electric, Impact Plumbing, Allen-Simmons Heating and Air Conditioning.


BACKGROUND
All contractors have completed the improvements to the Brentwood Education and Technology Center and has met all the contractual requirements necessary to receive the contract amount balance remaining in retention. To accept and to close out this project, this recommendation to Council is the procedural step to accomplish this task. The project is $60,000 under the original construction budget.


FISCAL IMPACT
None.



Attachments:
Resolution
Notice of Completion


RESOLUTION NO. 


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD ACCEPTING THE WORK PERFORMED VARIOUS SUB-TRADES FOR CONSTRUCTION OF THE BRENTWOOD EDUCATION AND TECHNOLOGY CENTER, CIP PROJECT NO. 336-3112, AND DIRECT THE CITY CLERK TO FILE A NOTICE OF COMPLETION WITH THE COUNTY RECORDER

WHEREAS, On January 9, 2001 the City Council entered into an agreement with RGM and Associates, Inc. for the construction management of the Brentwood Education and Technology Center. The City of Brentwood acted as the general contractor and entered into contracts with various trade contractors. 

WHEREAS, the work has been completed and is now ready for acceptance.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brentwood, that the work performed by various sub-trades for the construction of the Brentwood Education and Technology Center, CIP Project No. 336-3112.

BE IT FURTHER RESOLVED that the City Clerk is hereby directed to file a Notice of Completion with the County Recorder for both projects.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting on the 11th day of December 2001 by the following vote:


RECORDING REQUESTED BY
CITY OF BRENTWOOD

WHEN RECORDED RETURN TO:
CITY CLERK
CITY OF BRENTWOOD
150 City Park Way
BRENTWOOD, CA 94513


NOTICE OF COMPLETION


NOTICE IS HEREBY GIVEN THAT:

THE CITY OF BRENTWOOD, a general law city, in the County of Contra Costa, State of California, did on the 9th day of January, 2001 enter into an agreement with RGM and Associates, Inc. for improvements to the Brentwood Education and Technology Center, CIP Project No. 336-3112. The work described in contract documents was to be the construction manager to complete said project.

On the 11th day of December, 2001, said contract, as a whole was completed and the work was accepted by the City Council of the City of Brentwood. 

I hereby certify under penalty of perjury that the facts set forth in the foregoing Notice of Completion are true and correct.

Executed at Brentwood, Contra Costa County, State of California, on December 11, 2001.




By: __________________________
Karen Diaz, City Clerk
City of Brentwood, California


















Multi-Prime Budget Line Items for the Brentwood Education and Technology Center


General Conditions(1000) budget $4,000. Spent $12,975 the overage was due to more items charged against this line item ie. Portable toilets, phones, reproduction.

Minor Demo (2072) budget $31,000 overage due to the concrete being thicker than anticipated.

Earthwork/paving and surfacing (2205) budget $19,000 spent $15,470.

Concrete reinforcement (3201) budget $31,450 spent $25,500.

Unit masonry/trash enclosure (4200) budget $7,680 spent $7,958.

Structural metals (5110) budget $5,000 spent $5,930.

Cold form metal framing, metal studs, (5400) budget $60,118 bid came in at $63,210. Spent $70,704 the overage due to additional work in the media room and at the block walls.

Rough carpentry (6100) budget $49,219 spent $32,478.

Insulation (7200) budget $3,476 low bid was $7750.00. Spent $9,855 the overage was due to additional insulation at the restroom ceilings and to repair the existing roof insulation.

Exterior lathe and plaster, fašade, (7420) budget was $50,729. Spent $62,608 the overage was due to additional framing at the fašade, additional painting of the soffit and concrete work for the columns.

Membrane roof patch and repair (7500) budget was $8,000. Spent $17,931 the overage was due to more HVAC units than anticipated and additional leak prevention work.

Plastic skylights (7810) budget $1,500. Dropped.

Joint sealants (7900) budget $2,500. Spent $2,389.

Doors buy (8200) budget $62,000. Spent $56,728.

Doors install (8201) budget $29,140. Spent $18,902.

Entrances and storefronts (8400) budget $18,000. Spent $28,934 the overage was due to automatic doors added to the college and electrified hardware for a card access system on the City side.

Gyp board (9250) budget $89,312. Low bid came in at $120,585.

Acoustic ceiling (9510) budget $97,045. Spent $48,000.

Carpet/VCT (9680) budget $85,867. Low bid came in at $94,672 and spent $96,020. The overage was due to the scope of work being changed after the bids came in.

Painting (9900) budget $47,922. Spent $47,450.
Toilet partition/accessories (10010) budget $14,340. Spent $12,362.

Fire box (10010) budget $500. Spent $301.50.

Prefabricated casework (12390) budget $12,600. Spent $20,650 the overage is due to additional cabinets in the copy room and the media room.

Plumbing (15400) budget $133,250. Spent $119,926.

Fire Sprinklers (15500) budget $26,000. Low bid came in at $32,152. Spent $34,917 and the additional amount is for CCCFD plan check. 

HVAC (15800) budget 268,000. Low bid came in at $337,500. Spent an additional $15,223 to upgrade the 21 units to high efficiency to keep the energy cost down.


Electrical (16000) budget 420,000. Spent $399,937.

Additonal work on the media room and usability lab cost $25, 234. The work included extra electrical work, insulated glass, moldings and acoustic panels.

Additional work on the server room cost $21,621. The room has over $300,000 worth of equipment and needed to be protected by a dry fire suppression system. 

Tenant build-outs cost $29,964. The work for Classic Systems included metal studs, insulation, gyp board, paint, doors, electrical, fire sprinklers and HVAC.

Flood damage cost $5015. The work included water cleanup, fix acoustic ceiling, fix electrical light fixtures and replaced base boards.

Construction management (17000) budget $187,040. Spent $187,040.

Design Consultant (17001) budget $15,000. Spent $54,907 the overage was due to fast track to get the college in by September and the change of scope of work changes.

Structural consultant (17002) budget $3,000. Spent $3,788.

HVAC consultant (17003) budget $3,000. Spent $2,000.

Electrical consultant (17004) budget $3,000. Spent $2,500.

The overall budget is $30,000 under.

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