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CITY COUNCIL AGENDA ITEM NO. 16




Meeting Date: November 13, 2001

Subject/Title: Approve a Resolution authorizing the City Manager to execute a Design Change Order with CCS Incorporated for the Brentwood Boulevard Curve, CIP Project No. 336-3100

Submitted by: B. Grewal/T. Wooten/M. Huber

Approved by: John Stevenson, City Manager

RECOMMENDATION
Approve a Resolution authorizing the City Manager to execute a Design Change Order with CCS Incorporated for the Brentwood Boulevard Curve, CIP Project No. 336-3100, in an amount not to exceed $23,430 and authorizing the City Manager to approve change orders up to 10% of the contract amount.

PREVIOUS ACTION
On October 12, 1999, the City Council approved the Design Contract with CCS Planning and Engineering Incorporated for the Brentwood Boulevard Curve Project, CIP Project No. 336-3100. 

On May 22, 2001, the City Council approved Resolution No. 2299 adopting the 2001/2006 Capital Improvement Program that includes the Brentwood Boulevard Curve Project.

On June 26, 2001, the City Council approved an extension of time to the Contract between CCS Incorporated and the City of Brentwood for the design of the Brentwood Boulevard Curve project.

BACKGROUND
As part of a Federal Grant program, this project has special requirements and procedures that must be followed in order to obtain funding for the design and construction of the project. The request for additional design funding at this time is due to CalTrans plan check comments requiring additional submittals to address specific CalTrans procedures. This increase also includes landscape and irrigation design for the median islands. 

FISCAL IMPACT
The project is currently at the design stage. Funding for this project comes from Facility Fees with $920,000 coming from two separate grants. An increase to the overall budget of $1,091,450 is not anticipated.

Attachments:
Resolution
Map

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AUTHORIZING THE CITY MANAGER TO EXECUTE A DESIGN CHANGE ORDER WITH CCS INCORPORATED FOR THE BRENTWOOD BOULEVARD CURVE, CIP PROJECT NO. 336-3100


WHEREAS, on October 12, 1999, the City Council approved the Design Contract with CCS Planning and Engineering Incorporated for the Brentwood Boulevard Curve Project, CIP Project No. 336-3100; and

WHEREAS, on May 22, 2001, the City Council approved Resolution No. 2299 adopting the City’s 2001/2006 Capital Improvement Program that includes the Brentwood Boulevard Curve Project; and

WHEREAS, on June 26, 2001, the City Council approved an extension of time to the Contract between CCS Incorporated and the City of Brentwood for the design of the Brentwood Boulevard Curve project; and

WHEREAS, as part of a Federal Grant program, certain special requirements must be met to obtain funding for projects; and

WHEREAS, the Brentwood Boulevard Curve Project will be substantially funded by a Federal grant administered by CalTrans procedures.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood hereby authorizes the City Manager to execute a Design Change Order with CCS Incorporated for the Brentwood Boulevard Curve, CIP Project No. 336-3100, in an amount not to exceed $23,430 and further authorizes the City Manager to approve change orders up to 10% of the contract amount.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting on the 13th day of November 2001 by the following vote:


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