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CITY COUNCIL AGENDA ITEM NO. 9

Meeting Date: October 23, 2001

Subject/Title: Approval of Park and Recreation Commission recommendation to consider the use of Proposition 12 State Park Bond Act funds for use at City Park.

Submitted by: Craig D. Bronzan, Director of Parks and Recreation

Approved by: Jon Elam, City Manager


RECOMMENDATION 
Approve the Park and Recreation Commission recommendation to consider the use of Prop 12 State Park Bond Act funds for the renovation of City Park.

PREVIOUS ACTION
July 10, 2001: City Council approved a resolution authorizing and approving the application for grant funds for the Per Capita Grant Program under the Safe Neighborhood Parks, Neighborhood Parks, Clean Water, Clean Air, and Coastal Protection Bond Act of 2000 (Prop 12).

August 14, 2001: City Council approved the application for grant funds for the Roberti-Z’Berg-Harris Urban Open Space and Recreation Program under the Safe Neighborhood Parks, Clean Water, Clean Air, and Coastal Protection Bond Act of 2000 (Prop 12).

August 28, 2001: City Council authorized an application to apply for grant funding from the California Integrated Waste Management Board for the Park Playground Accessibility and Recycling Grant Program for City Park.

BACKGROUND
With the passage of Proposition 12, the City of Brentwood has become eligible for $277,259 in per capita programs (a result of City Council actions of July 10th and August 14th), with a match requirement of $28,825 (to be budgeted in 2002/2003). Funds from Prop 12 are to be used only for park acquisition and development projects that accomplish one or all of the following:

· Rehabilitate facilities at existing local parks, which will allow the parks to be more efficiently managed and will reduce operational costs.
· Develop facilities that promote positive alternatives for youth and that promote cooperation between local park and recreational service providers and youth-serving nonprofit organizations.
· Promote family-oriented recreation, including art activities.
· Provide for open, safe, and accessible local parklands and facilities. 

The grant is intended to supplement, and not to supplant, local expenditures for park and recreation facilities and they are not to diminish in any way the current efforts for providing park and recreation services.

In Brentwood, development of new parks and recreation facilities as a result of growth are budgeted through the yearly Capital Improvement Program that is funded by the Development Fee Program. Existing parks have a small set aside from the park tax for minor repair/replacement as needed. However, there is no funding for major repair, replacement or renovation of existing parks. In discussing major projects that do not have any identifiable funding, City Park seems to be the major project in need of funding.

The play equipment at City Park is in need of replacement, as it does not meet all ADA requirements. Staff has submitted a request for grant funds for replacement of apparatus and safety surfacing. In discussing replacement, staff has questioned whether replacement of the structure at its current location is the best place as it sits so close to Liberty High School and at times is a hang out for high school age kids. There have also been discussions of City Park as to a reorientation of walkways, providing more electrical outlets, and providing a place for portable stages. With the increase of festivals and community activities, it would make sense to use these one-time funds to jump-start the renovation of City Park for the future.

Staff has suggested use of one of the City’s contractual architectural firms to hold two community meetings and meet with current City Park users to find out the types of improvements/renovations that are needed at City Park. A conceptual master plan and estimate of probable costs would then be presented to the Park and Recreation Commission with a recommendation on to City Council for final consideration. Staff discussed this item with the Park and Recreation Commission at the September 27, 2001 commission meeting and the commission is recommending that City Council direct staff to move forward with consideration of use of Prop 12 funds for City Park.

If approved, staff will move forward with a park inventory and base mapping and will set up community meetings in early January 2002.


FISCAL IMPACT
Not to exceed $20,000 for community/commission/city council meetings and development of a conceptual master plan/estimate of probably cost for City Park to be paid out of Park Planning: Contractual Services. Approval of funds by City Council of a City Park Master Plan would be adopted through the regular City budget approval process.

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