CITY COUNCIL AGENDA ITEM NO. 15
Meeting Date: August 28, 2001
Subject/Title: Amend the Brentwood Education and Technology Center (BETC) Construction and FF&E Budget and Approve the Technology Incubator Rent Structure.
Submitted by: Howard Sword, Economic Development Director
Approved by: Jon Elam, City Manager
Amend the Brentwood Education and Technology Center (BETC) Construction and FF&E Budget and Approve the Technology Incubator Rent Structure.
Authorize the City Manager to execute a Purchase Order and all necessary documents with AMS.NET to furnish and install networking and telephone equipment for the Brentwood Technology Center for $165,902 and grant the City Manager authority to execute change orders up to 10% of the contract amount.
Award the Electrical Contract to Del Monte Electric for $355,000.
Award the Gypsum Board Contract to Pace, Inc for $120,500.
Award the Plumbing Contract to Impact Plumbing for $110,000.
Review the Brentwood Education and Technology Center (BETC) Proforma and Authorize the City Manager to execute a Contract for Construction Management Services with RGM and Associates for an amount not to exceed $211,040. Adopt the Line Item Bid Package Cost Summary and authorize the City Manager to execute all contracts under $25,000 and contracts under $100,000 provided they do not exceed the budget amount by more than 10%.
Authorize Staff to add $10,000 to the RGM construction management contract to immediately start redesign of the project and prepare a comprehensive construction management contract to build the BETC for consideration on February 27, 2001 City Council meeting.
Authorize the City Manager to execute an agreement with RGM and Associates for Construction Management Services to Value Engineer the Contract Documents for the Brentwood Education and Technology Center (BETC) for $22,950; January 9, 2001.
Reject all bids for construction of the Brentwood Education and Technology Center; December 12, 2000.
Los Medanos College Lease; June 27, 2000.
Kares Construction Management Contract; November 3, 1999.
Construction and FF&E Budget Reconciliation: The following table summarizes (1) the Original Budget established March 13, 2001, (2) Actual Costs and Future Contingencies and (3) the Reconciliation of those items. The Reconciliation amount of $175,376 is the requested increase in Budget to $2,390,376.
BETC Construction and FF&E Budget Reconciliation
Budget Actual Cost Reconciliation
Base Construction 1,920,000
Construction Contingency 35,000
Speed Table & Striping Contingency 15,000
Sub Total 2,025,000 1,970,000 55,000
Network & Phones 192,000
Media Room 56,300
Usability Lab 62,750
Misc. PCs, etc. 12,075
Technology Contingency 10,000
Sub Total 165,000 333,125 (168,125)
Furniture, Fixtures & Equipment
Office Supplies & Equipment 5,000
Street Furniture 10,000
Advertisement Contingency 10,000
FF&E Contingency 10,000
Sub Total 25,000 62,251 (37,251)
General Contingency 0 25,000 (25,000)
Reconciliation Grand Total 2,215,000 (175,376)
Amended Construction and FF&E Budget 2,390,376
Technology Incubator Rent Structure: The following attached documents outline the rental procedure and structure for the Technology Incubator.
Brentwood Technology Incubator Application.
Brentwood Technology Incubator Rental Agreement.
Brentwood Technology Incubator Floor Plan.
Brentwood Technology Incubator Rent Schedule.
Increase the BETC Budget by $175,376.
Total Project Costs to be financed through Bond Issue.
Bond principal and interest payments to be paid through lease revenue from LMC and rental income from the Technology Incubator.