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CITY COUNCIL AGENDA ITEM NO. 10 

Meeting Date: September 11, 2001

Subject/Title: Approve Agreement between City of Brentwood and Brentwood Union School District related to Joint Use of Facilities

Submitted by: Craig D. Bronzan, Director of Parks and Recreation
Dennis Beougher, City Attorney

Approved by: Jon Elam, City Manager


RECOMMENDATION 
Approve agreement between the City of Brentwood and Brentwood Union School District relating to joint use of facilities.

PREVIOUS ACTION
On June 22, 1993, City Council approved Resolution No. 93-136, approving the joint use agreement between the City of Brentwood and Brentwood Union School District related to the Bristow Middle School Multi-Use Building. On July 22, 1997, City Council approved Resolution No. 97-164 approving the joint use agreement between the City of Brentwood and the Brentwood Union School District related to Edna Hill Gymnasium.

BACKGROUND
With the completion of the Edna Hill Gymnasium, staff has been working with the City Attorney and Brentwood Union School District staff to revise a master joint use agreement. The purpose is to establish a master agreement between the City and BUSD that covers the legal aspects of the relationship that for the most part, will rarely require change. Exhibits are attached related to rules and regulations for use and school district fees, that can be updated on an as-needed basis.

Since the co-development of Bristow Gymnasium, staff has found that it is the rules and regulations for use and fees that change on a regular basis, not the master agreement. As a result, changes can be provided through the update and approval process of exhibits.

The City of Brentwood, though the Parks and Recreation Department, will become the lead agency for rental of Bristow and Edna Hill gymnasiums for the community. The attached rules and regulations will provide for School and City use to get first priority of the facilities, followed by community use. The rules and regulations provide for regular meetings to schedule use, plan maintenance, and consider necessary equipment purchases.

Exhibit B lists the proposed fees that will be charged by BUSD for reimbursement for use of facilities. Approval of these fees will be a part of the revision of the master fee schedule that will be considered by City Council at the September 11, 2001, City Council meeting. These fees will be collected by the City at the time of reservation and forwarded to the School District on a quarterly basis based on use.

A percentage of the fees will be set aside on a yearly basis for repair/replacement, with an annual report as to the money available and proposed fee increase/decrease for the following year. City of Brentwood sponsored activities will pay a percentage of the use fee: 50% of the fee for youth programs (ages 18 and under) and 75% of the fee for adult programs (ages 19 and older).

FISCAL IMPACT
Fees for use of facilities during City sponsored programs will be paid through participant fees/and or donations/sponsorships. Fees for use of facilities during non-City sponsored programs will be paid through rental fees.

Attachment:
Agreement

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