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CITY COUNCIL AGENDA ITEM NO. 09

Meeting Date: September 11, 2001

Subject/Title: Approve a Resolution authorizing funding of an Administrative Assistant II for the Economic Development Department to provide administrative/clerical support for the tenants of the Brentwood Education Technology Center

Submitted by: Howard Sword, Director of Economic Development
Patti Standley, Human Resources Manager

Approved by: Jon Elam, City Manager


RECOMMENDATION 
Adopt a Resolution approving funding of an Administrative Assistant II to support the administrative/clerical function for tenants of the Brentwood Education Technology Center for fiscal year 2001/02.

PREVIOUS ACTION
At the City Council meeting held on March 13, 2001, the City Council reviewed the Brentwood Education Technology Center Proforma and authorized the City Manager to execute a Contract for Construction Management Services with RGM and Associates for an amount not to exceed $211,040. The City Council also adopted the Line Item Bid Package Cost Summary and authorized the City Manager to execute all contracts under $25,000 and contracts under $100,000 provided they do not exceed the budget amount by more than 10%. 

BACKGROUND
The Proforma covered cost items for services anticipated to be provided to tenants of the Center, including $3,900 per month to pay the salary and benefits for Receptionist/ Administrative support services. Since that time, staff determined that the City’s existing Administrative Assistant II classification description covers the anticipated scope of work. The salary and benefits costs for an Administrative Assistant II equals up to $4,500 per month.

Staff anticipates that the Center will sustain an 85% occupancy rate. As the Center will not be fully occupied by tenants immediately, staff requests the authorization of $45,000 to fund the Administrative Assistant II full-time for the 10 months. Staff anticipates that City funding will reduce to15% thereafter. 

Funding as requested above will come from the City Rental Enterprise (Technology Center).



RESOLUTION NO.


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AUTHORIZING FUNDING OF AN ADMINISTRATIVE ASSISTANT II FOR THE ECONOMIC DEVELOPMENT DEPARTMENT TO PROVIDE ADMINISTRATIVE/CLERICAL SUPPORT FOR THE TENANTS OF THE BRENTWOOD EDUCATION TECHNOLOGY CENTER

WHEREAS, the City Council authorized the Brentwood Education Technology Center project, and, 

WHEREAS, the Proforma included Services for tenants of the Center, including administrative/clerical support, and,

WHEREAS, staff recommends utilizing the existing City classification of Administrative Assistant I/II including established salary range, and,

WHEREAS, staff has identified an internal candidate to fill the Administrative Assistant II position to perform the scope of work for the tenants of the Center, and,

WHEREAS, funds to pay salary and benefits will come from the City Rental Enterprise (Technology Center).

NOW, THEREFORE BE IT RESOLVED the City Council of the City of Brentwood authorizes the appointment of an Administrative Assistant II to provide administrative/clerical support services to the tenants of the Brentwood Education Technology Center.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on September 11, 2001 by the following vote:

AYES: 
NOES: 
ABSENT: 

_____________________________
Michael A. McPoland, Sr.
Mayor
ATTEST:


__________________________________
Karen Diaz, CMC
City Clerk

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