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CITY COUNCIL AGENDA ITEM NO. 02


Meeting Date: August 28, 2001

Subject/Title: Confirmation of the conceptual plan and authorization for the City Manager to enter into agreement with RRM Design Group for landscape architectural design services in the amount of $300,000 for the Balfour Road Park Development, CIP Project 522-5221.

Submitted by: Craig D. Bronzan, Director of Parks and Recreation
Report prepared by Janet Hansen, Park Planner

Approved by: Jon Elam, City Manager



RECOMMENDATION 
Confirm the approved conceptual plan for the Balfour Road Park and authorize the City Manager to enter into agreement with RRM Design Group for landscape architectural design services in the amount of $300,000 for the Balfour Road Park Development, CIP Project 522-5221.

PREVIOUS ACTION 

The Council Park and Recreation sub-committee approved a conceptual site plan for the aquatic complex and surrounding park property in 1998. 

Once the Aquatic Complex started construction in October 1999, staff started working with RRM Design, one of the City’s contractual landscape architectural firms, to develop a master plan for the park. As the park serves as a buffer area for the pool, commercial pad, and Skate Park, the design was to support the existing uses and meet the needs of the neighborhood.

Two community meetings were held to solicit input from the neighborhood and community related to the types of use and amenities that should be designed in the park. The first meeting was held on February 5, 2000 at Brentwood Elementary School. RRM Design developed two conceptual plans from the input at this meeting. The second meeting was held on March 11, 2000 in the Council Chambers to review the two conceptual plans.

RRM Design prepared a final conceptual design and estimated budget as a result of this meeting. RRM Design presented the new design and budget to the Park and Recreation Commission at their March 30, 2000 meeting. The commission reviewed the plan and made a recommendation to City Council to approve the design as the preliminary plan for the park. 

On April 11, 2000, City Council approved the City of Brentwood’s Family Aquatic Complex Neighborhood Park conceptual plan, as recommended by the Park & Recreation Commission, and directed staff to work with the architect to move the picnic area and volleyball courts closer to the aquatics complex.

On May 22, 2001 City Council approved resolution number 2299 adopting the 2001/2006 CIP Budget, which includes this project as CIP #522-5221.

BACKGROUND 
As it has been over 16 months since the conceptual plan was approved by City Council, staff wanted to bring back the conceptual plan as a refresher prior to requesting authorization to move forward with the design development phase. The design development phase will address the City’s comments on the conceptual plan and clearly define the major elements of the park.

As directed by the Park and Recreation Commission and the City Council, staff has worked with RRM Design Group on a phased construction plan, which is divided into a three-year construction budget as shown on the CIP project sheet. Implementation of this three-year construction plan indicates park completion in Spring 2005. It is important to consider the cost of developing a park over a three-year period as more expensive in the long run. However, in development of the 2001 – 2006 CIP program, there was not sufficient funds at the time to move construction costs into a one or two year period. As a result, as we move forward with the project, phasing will be considered into the design. As phasing occurs, future project budgets may need to be adjusted to reflect a three-year administration of design, which at this point, is difficult to establish as an exact cost.

Staff has been working with RRM Design since the beginning of this project and has been very pleased with their performance, both in quality and ability to turn projects around in a timely fashion. Staff requested a proposal from RRM Design Group to include Design Development, Construction Documents, and Bidding and Construction Observation phases, which would follow the project through construction. The total proposal for these landscape architectural services is $300,000. With a construction budget of $3,000,000, this proposal total is in-line with typical industry standards of design services costing approximately ten percent of the construction budget.

Confirming the approved conceptual plan and authorizing the City Manager to enter into an agreement with RRM Design Group will allow staff to move forward with the Balfour Road Park Development.

Attachments:
CIP Project 522-5221 Worksheet/map
Preliminary Plan
Proposal from RRM Design Group

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