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CITY COUNCIL AGENDA ITEM NO. 09

Meeting Date: June 26, 2001

Subject/Title: Approve the extension of time for design and professional service agreements

Submitted by: Engineering: J. Stevenson/M. Huber

Approved by: Jon Elam, City Manager



RECOMMENDATION
Approval of a Resolution authorizing the City Manager to execute contract amendments for the extension of time for 14 professional design and service agreements (Exhibit A attached). The Amendments will reflect a new contract termination date of June 30, 2002.

PREVIOUS ACTION
City Council authorized staff to execute several design contracts for various construction projects as shown in Exhibit A. Council also approved the professional service agreements to create master plans for water, recycled water and sewer. Several of the projects were amended on October 24, 2000 with a contract termination date of June 30, 2001.

BACKGROUND
Several projects are in various stages of design and construction. Staff has prepared a status of projects (Exhibit A attached) that identify the phase of each of the projects that require a contract amendment to allow design/construction project completion. Staff’s new understanding of the “process” in California in dealing with any environmental issue will increase design and construction time by elevating this work to a labor-intensive procedure. These procedures increase the timeframe in which we can expect to complete a design or go to construction on any given project.


Attachments:
Resolution
Exhibit A
Contract Amendments (14)

RESOLUTION NO.


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT AMENDMENTS FOR THE EXTENSION OF TIME FOR 14 PROFESSIONAL DESIGN AND SERVICE AGREEMENTS (EXHIBIT A ATTACHED), REFLECTING A NEW CONTRACT TERMINATION DATE OF JUNE 30, 2002



WHEREAS, City Council authorized staff to execute design contracts and work toward completion of several public works and master plan projects.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brentwood, that the City shall amend the 14 professional design and service agreements (Exhibit A attached) to reflect a new contract termination date of June 30, 2002.

BE IT FURTHER RESOLVED that the City Manager is granted the authority to execute the amendments to extend professional services to June 30, 2002.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting on the 26th day of June 2001 by the following vote:

AYES: Council Members
NOES:
ABSENT:

EXHIBIT A
Status Sheet


Project Name Contractor CIP Number Phase of Project
Brentwood Blvd Wastewater (Lone Tree to Grant) Bellecci & Associates Inc. 592-5910 On Hold. Work to be done as needed.
Brentwood Blvd. Curve CCS 336-3100 In design, Working through CalTrans environmental process.
Fairview Improvements/Traffic Signal at Minnesota Carlson Barbee & Gibson 336-3120 Construction June 2001 – submittal review required.
Trench work for Muir Drive Precision Planning 336-3121 Record drawings are being prepared.
North Brentwood School Bellecci & Associates Inc. 336-3115 In design; however, the construction project is on hold because the school has changed the timing on this project and will be one to two years out.
Sand Creek Road (Central) Carlson Barbee & Gibson 336-3061 Project is out to bid. Staff is working to solve Federal Fish & Wildlife permit issues. 
Sand Creek Road (East) Mark Thomas & Co., Inc. 336-3061 This portion of the project is 95% designed, staff is working to solve (railroad) issues.
Sunset Road Realignment Carlson Barbee & Gibson 336-3012 In design 75% complete. Developer will construct this road.
Walnut Blvd. Storm Drain(to Marsh Creek) Bellecci & Associates Inc. 336-3088 The design is almost complete. Plans are with Flood Control for comment. (reimbursable item.)
Water System Connections (across creek) Milani & Associates 562-5628 The initial design has started but put on hold until the Water Master Plan is complete.
Zone II 2mg Reservoir – Phase II/Zone III Pump Station Psomas 562-5627 Project is in construction. Submittal review required.
Master Plans Contractor CIP Number Phase of Project
Recycled Water Master Plan G.S. Dodson 335-3601 95 - 100% complete. Final touches should be done by mid-summer
Sewer Master Plan RBF 335-3601 70 - 80% complete. Final completion expected (fall).
Water Master Plan Water Resource Associates 335-3601 99% complete. Waiting for completion of General Plan for final completion.
AMENDMENT ONE
TO
AGREEMENT FOR PROFESSIONAL SERVICES
OF PRECISION PLANNING


This Amendment is entered into on June 26, 2001 by and between the City of Brentwood and Precision Planning.

WHEREAS, On December 20, 2000, the City of Brentwood entered into a contract to obtain specific skills and technical expertise in the design preparation of Joint Trench Plans for the Muir Drive project 336-3121.

NOW, THEREFORE, IT IS AGREED as follows:

1. Section 4, of the original contract, entitled term is amended to change the stated termination date of the contract from June 30, 2001 to June 30 2002.
2. All other terms remain unchanged.


Precision Planning


By Dated:



City of Brentwood


By Dated:
Jon Elam, City Manager

Attest:

By Dated:
Karen Diaz, City Clerk, CMC

AMENDMENT TWO
TO
AGREEMENT FOR PROFESSIONAL SERVICES
OF BELLECCI & ASSOCIATES, INC.


This Amendment is entered into on June 26, 2001 by and between the City of Brentwood and Bellecci & Associates, Inc.

WHEREAS, On September 14, 1999, the City of Brentwood entered into a contract to obtain specific skills and technical expertise in the design preparation of the Brentwood Boulevard Wastewater CIP project 592-5910.

WHEREAS, On October 24, 2000 the City of Brentwood extended the design portion of the contract to terminate on June 30, 2001.

NOW, THEREFORE, IT IS AGREED as follows:

3. Section 3, of the original contract, entitled termination is amended to change the stated termination date of the contract from June 30, 2001 to June 30 2002.
4. All other terms remain unchanged.


Bellecci & Associates, Inc.


By Dated:



City of Brentwood


By Dated:
Jon Elam, City Manager

Attest:

By Dated:
Karen Diaz, City Clerk, CMC

AMENDMENT TWO
TO
AGREEMENT FOR PROFESSIONAL SERVICES
OF BELLECCI & ASSOCIATES, INC.


This Amendment is entered into on June 26, 2001 by and between the City of Brentwood and Bellecci & Associates, Inc.

WHEREAS, On September 14, 1999, the City of Brentwood entered into a contract to obtain specific skills and technical expertise in the design preparation of the North Brentwood School CIP project 336-3115.

WHEREAS, On October 24, 2000 the City of Brentwood extended the design portion of the contract to terminate on June 30, 2001.

NOW, THEREFORE, IT IS AGREED as follows:

5. Section 3, of the original contract, entitled termination is amended to change the stated termination date of the contract from June 30, 2001 to June 30 2002.
6. All other terms remain unchanged.


Bellecci & Associates, Inc.


By Dated:



City of Brentwood


By Dated:
Jon Elam, City Manager

Attest:

By Dated:
Karen Diaz, City Clerk, CMC

AMENDMENT TWO
TO
AGREEMENT FOR PROFESSIONAL SERVICES
OF CCS PLANNING & ENGINEERING, INC.


This Amendment is entered into on June 26, 2001 by and between the City of Brentwood and CCS Planning & Engineering.

WHEREAS, On October 12, 1999, the City of Brentwood entered into a contract to obtain specific skills and technical expertise in the design preparation of the Brentwood Boulevard Curve CIP project 336-3100.

WHEREAS, On October 24, 2000 the City of Brentwood extended the design portion of the contract to terminate on June 30, 2001.

NOW, THEREFORE, IT IS AGREED as follows:

7. Section 3, of the original contract, entitled termination is amended to change the stated termination date of the contract from June 30, 2001 to June 30 2002.
8. All other terms remain unchanged.


CCS Planning & Engineering, Inc.


By Dated:



City of Brentwood


By Dated:
Jon Elam, City Manager

Attest:

By Dated:
Karen Diaz, City Clerk, CMC

AMENDMENT TWO
TO
AGREEMENT FOR PROFESSIONAL SERVICES
OF G. S. DODSON & ASSOCIATES


This Amendment is entered into on June 26, 2001 by and between the City of Brentwood and G. S. Dodson and Associates.

WHEREAS, On September 14, 1999, the City of Brentwood entered into a contract to obtain specific skills and technical expertise in the preparation of the Recycled Water Master Plan CIP project 335-3601.

WHEREAS, On October 24, 2000 the City of Brentwood extended the design portion of the contract to terminate on June 30, 2001.

NOW, THEREFORE, IT IS AGREED as follows:

9. Section 3, of the original contract, entitled termination is amended to change the stated termination date of the contract from June 30, 2001 to June 30 2002.
10. All other terms remain unchanged.


G. S. Dodson & Associates


By Dated:



City of Brentwood


By Dated:
Jon Elam, City Manager

Attest:

By Dated:
Karen Diaz, City Clerk, CMC

AMENDMENT TWO
TO
AGREEMENT FOR PROFESSIONAL SERVICES
OF MARK THOMAS & CO., INC.


This Amendment is entered into on June 26, 2001 by and between the City of Brentwood and Mark Thomas & Co., Inc.

WHEREAS, On September 14, 1999, the City of Brentwood entered into a contract to obtain specific skills and technical expertise in the design preparation of the Sand Creek Road (East) CIP project 336-3061.

WHEREAS, On October 24, 2000 the City of Brentwood extended the design portion of the contract to terminate on June 30, 2001.

NOW, THEREFORE, IT IS AGREED as follows:

11. Section 3, of the original contract, entitled termination is amended to change the stated termination date of the contract from June 30, 2001 to June 30 2002.
12. All other terms remain unchanged.


Mark Thomas & Co., Inc.


By Dated:



City of Brentwood


By Dated:
Jon Elam, City Manager

Attest:

By Dated:
Karen Diaz, City Clerk, CMC

AMENDMENT TWO
TO
AGREEMENT FOR PROFESSIONAL SERVICES
OF MILANI & ASSOCIATES


This Amendment is entered into on June 26, 2001 by and between the City of Brentwood and Milani & Associates.

WHEREAS, On September 14, 1999, the City of Brentwood entered into a contract to obtain specific skills and technical expertise in the design preparation of the Water System Connections CIP project 562-5628.

WHEREAS, On October 24, 2000 the City of Brentwood extended the design portion of the contract to terminate on June 30, 2001.

NOW, THEREFORE, IT IS AGREED as follows:

13. Section 3, of the original contract, entitled termination is amended to change the stated termination date of the contract from June 30, 2001 to June 30 2002.
14. All other terms remain unchanged.


Milani & Associates


By Dated:



City of Brentwood


By Dated:
Jon Elam, City Manager

Attest:

By Dated:
Karen Diaz, City Clerk, CMC

AMENDMENT TWO
TO
AGREEMENT FOR PROFESSIONAL SERVICES
OF PSOMAS AND ASSOCIATES


This Amendment is entered into on June 26, 2001 by and between the city of Brentwood and Psomas and Associates.

WHEREAS, On September 14, 1999, the City of Brentwood entered into a contract to obtain specific skills and technical expertise in the design preparation of CIP project 562-5627, Zone II 2mg Reservoir – Phase II/Zone III Pump Station.

WHEREAS, On October 24, 2000 the City of Brentwood extended the design portion of the contract to terminate on June 30, 2001.

NOW, THEREFORE, IT IS AGREED as follows:

15. Section 3, of the original contract, entitled termination is amended to change the stated termination date of the contract from June 30, 2001 to June 30 2002.
16. All other terms remain unchanged.


Psomas and Associates


By Dated:



City of Brentwood


By Dated:
Jon Elam, City Manager

Attest:

By Dated:
Karen Diaz, City Clerk, CMC

AMENDMENT TWO
TO
AGREEMENT FOR PROFESSIONAL SERVICES
OF ROBERT BEIN, WILLIAM FROST & ASSOCIATES


This Amendment is entered into on June 26, 2001 by and between the City of Brentwood and Robert Bein, William Frost & Associates.

WHEREAS, On October 12, 1999, the City of Brentwood entered into a contract to obtain specific skills and technical expertise in the preparation of the Sewer Master Plan CIP project 335-3601.

WHEREAS, On October 24, 2000 the City of Brentwood extended the design portion of the contract to terminate on June 30, 2001.

NOW, THEREFORE, IT IS AGREED as follows:

17. Section 3, of the original contract, entitled termination is amended to change the stated termination date of the contract from June 30, 2001 to June 30 2002.
18. All other terms remain unchanged.


Robert Bein, William Frost & Associates


By Dated:



City of Brentwood


By Dated:
Jon Elam, City Manager

Attest:

By Dated:
Karen Diaz, City Clerk, CMC

AMENDMENT TWO
TO
AGREEMENT FOR PROFESSIONAL SERVICES
OF WATER RESOURCE ASSOCIATES


This Amendment is entered into on June 26, 2001 by and between the City of Brentwood and Water Resource Associates.

WHEREAS, On September 14, 1999, the City of Brentwood entered into a contract to obtain specific skills and technical expertise in the preparation of the Water Master Plan CIP project 335-3601.

WHEREAS, On October 24, 2000 the City of Brentwood extended the design portion of the contract to terminate on June 30, 2001.

NOW, THEREFORE, IT IS AGREED as follows:

19. Section 3, of the original contract, entitled termination is amended to change the stated termination date of the contract from June 30, 2001 to June 30 2002.
20. All other terms remain unchanged.


Water Resource Associates


By Dated:



City of Brentwood


By Dated:
Jon Elam, City Manager

Attest:

By Dated:
Karen Diaz, City Clerk, CMC

AMENDMENT TWO
TO
AGREEMENT FOR PROFESSIONAL SERVICES
OF CARLSON, BARBEE & GIBSON, INC.


This Amendment is entered into on June 26, 2001 by and between the City of Brentwood and Carlson, Barbee & Gibson, Inc.

WHEREAS, On October 12, 1999, the City of Brentwood entered into a contract to obtain specific skills and technical expertise in the design preparation of the Sand Creek Road (Central) CIP project 336-3061.

WHEREAS, On October 24, 2000 the City of Brentwood extended the design portion of the contract to terminate on June 30, 2001.

NOW, THEREFORE, IT IS AGREED as follows:

21. Section 3, of the original contract, entitled termination is amended to change the stated termination date of the contract from June 30, 2001 to June 30 2002.
22. All other terms remain unchanged.


Carlson, Barbee & Gibson, Inc.


By Dated:



City of Brentwood


By Dated:
Jon Elam, City Manager

Attest:

By Dated:
Karen Diaz, City Clerk, CMC

AMENDMENT TWO
TO
AGREEMENT FOR PROFESSIONAL SERVICES
OF CARLSON, BARBEE & GIBSON, INC.


This Amendment is entered into on June 26, 2001 by and between the City of Brentwood and Carlson, Barbee & Gibson, Inc.

WHEREAS, On February 8, 2000, the City of Brentwood entered into a contract to obtain specific skills and technical expertise in the design preparation of the Sunset Road Realignment CIP project 336-3012.

WHEREAS, On October 24, 2000 the City of Brentwood extended the design portion of the contract to terminate on June 30, 2001.

NOW, THEREFORE, IT IS AGREED as follows:

23. Section 3, of the original contract, entitled termination is amended to change the stated termination date of the contract from June 30, 2001 to June 30 2002.
24. All other terms remain unchanged.


Carlson, Barbee & Gibson, Inc.


By Dated:



City of Brentwood


By Dated:
Jon Elam, City Manager

Attest:

By Dated:
Karen Diaz, City Clerk, CMC

AMENDMENT TWO
TO
AGREEMENT FOR PROFESSIONAL SERVICES
OF CARLSON, BARBEE & GIBSON, INC.


This Amendment is entered into on June 26, 2001 by and between the City of Brentwood and Carlson, Barbee & Gibson, Inc.

WHEREAS, On February 8, 2000, the City of Brentwood entered into a contract to obtain specific skills and technical expertise in the design preparation of the Fairview Improvements/Traffic Signal at Minnesota CIP project 336-3120.

WHEREAS, On October 24, 2000 the City of Brentwood extended the design portion of the contract to terminate on June 30, 2001.

NOW, THEREFORE, IT IS AGREED as follows:

25. Section 3, of the original contract, entitled termination is amended to change the stated termination date of the contract from June 30, 2001 to June 30 2002.
26. All other terms remain unchanged.


Carlson, Barbee & Gibson, Inc.


By Dated:



City of Brentwood


By Dated:
Jon Elam, City Manager

Attest:

By Dated:
Karen Diaz, City Clerk, CMC

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