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CITY COUNCIL AGENDA ITEM NO. 20


Meeting Date: May 8th, 2001

Subject/Title: Amend the Master Fee Resolution 98-195 to add new, reduced pricing matrices for front-load and roll-off collection service for cardboard only and mixed recyclables to encourage recycling efforts in the commercial sector and to help generate volume for the City’s future baling operations and include the Special Charges list for extraneous, atypical services. (J. Carlson)

Submitted by: Jon Carlson

Approved by: Jon Elam, City Manager


RECOMMENDATION

Amend the Master Fee Resolution 98-195 to add new, reduced pricing matrices for front-load and roll-off collection service for cardboard only and mixed recyclables and include the Special Charges list for extraneous, atypical services.

PREVIOUS ACTION

Original disposal rates were set back in 1994 and no changes were approved until August 8th, 2000. At that time we reduced the disposal rate for yard waste, wood waste and concrete to $28/ton for roll-off service to stimulate recycling efforts of those items. The previous disposal rate was set at $50/ton for all materials. Now that rate applies to refuse-only. No other changes have been adopted since then. 

The Special Charges list has been used for charging customers for unusual items and services since 1994, but was never formally adopted by Council. 

BACKGROUND

State requirements, as adopted by AB 939, impose upon all public agencies mandated goals to divert more material from landfills, specifically 50% by the year 2000. The City of Brentwood has been in the mid-40% range for the last few years and is working towards achieving 50%. Year 2000’s numbers are still being calculated, but we will need to improve upon or maintain our recycling efforts on a yearly basis. 

One way to accomplish this goal is for the City Solid Waste Division to encourage recycling of cardboard and mixed recyclables (cans, bottles, mixed paper, plastics, etc.). Currently, businesses have the option of hauling cardboard only (not mixed recycling) to the City-provided free drop-off at the Brentwood Café, hiring a separate contractor to haul recycling off site, paying the City full “refuse” price for separate collection or throwing it into their refuse bin, where the material will be landfilled. 

Mixed recyclables collection, essentially the same type of materials collected by our residential program, is a service not available by outside companies unless it is very clean and there are substantial quantities generated. 98% of the business do not generate do not have an option for this type of material to be collected at a reduced rate. The City currently will provide a separate bin for collection, but at the same rate as refuse. This provides little incentive to even the most enthusiastic recycler. 

Staff is proposing new, reduced rates for the collection of both cardboard only and mixed recyclables for front-load collection (bins sizes 2 cu. yd. - 8 cu. yd.) and roll-off collection (bin sizes 10 cu. yd. - 40 cu. yd). Both new fee structures represent a significant savings to customers, making recycling a more convenient alternative while enhancing the City’s array of collection services offered. We can offer these lower rates for cardboard because we will be marketing the clean cardboard to offset the City’s costs. Mixed recycling materials collection, while almost as expensive for the City to process as refuse because it must still be sorted, baled and marketed, will be offered at 80% of the regular refuse rates. This still provides an incentive for customers to recycle while covering the City’s operating costs and again is an additional service available to customers who before had almost no options for mixed recyclables. 

Not only will less expensive collection rates for recyclable items such as cardboard and mixed recycling stimulate recycling efforts to help the City’s compliance with AB 939’s 50% diversion mandates, but it will provide additional tonnage of clean cardboard to eventually be baled and sold to help defray the City’s costs of collection. Within a few months, the City will acquire a baler and begin baling and marketing the large quantities of cardboard from its Brentwood Café drop-off and its newly established commercial cardboard customers for an additional revenue stream. The additional commercial customers will improve our incremental costs by adding additional tonnage to our efforts. The City has the truck and the bins to provide this service immediately. 

Currently, clean, baled cardboard is sold for $60 per ton. Our current practice devalues what cardboard we do collect because it is combine with our residential mixed recycling stream, which still has to be sorted, baled then marketed. 

The baling operation for cardboard will further improve the City’s ability to offer this reduced pricing to its customers and realize a boost in its revenues as the commercial sector grows. 

A detailed analysis of these new pricing matrices was reviewed on April 20, 2001 by the Solid Waste Sub-Committee and approved to go forward to Council.

The Special Charge list is a “catch-all” for atypical requests for items or services and has been utilized by our Billing Department since we began in 1994. The list was never formally adopted by Council. Staff recognized this fact and brought it to the attention of the Solid Waste Sub-Committee on April 20th, 2001 and it was recommended that it be formally approved by Council. The list has been expanded to include some of the more frequently requested items & services and also includes a provision allowing Utility Billing the flexibility to charge for extraneous service we may not have included in this list. Direct labor and processing costs will be used to estimate any unusual service requests. 

ATTACHMENTS – Amended Master Fee Schedule
Special Charge List 

RESOLUTION NO.


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD TO AMEND THE MASTER FEE RESOLUTION 98-195 TO ADD NEW, REDUCED PRICING MATRICES FOR FRONT-LOAD AND ROLL-OFF COLLECTION SERVICE FOR CARDBOARD ONLY AND MIXED RECYCLABLES TO ENCOURAGE RECYCLING EFFORTS IN THE COMMERCIAL SECTOR AND TO HELP GENERATE VOLUME FOR THE CITY’S FUTURE BALING OPERATIONS AND INCLUDE THE SPECIAL CHARGES LIST FOR EXTRANEOUS, ATYPICAL SERVICES.

WHEREAS the City of Brentwood is committed to recycling endeavors to reduce the amount of solid waste landfilled, and

WHEREAS, the City of Brentwood is mandated by the State’s AB939 to recycle 50% of its waste stream by the year 2000, and

WHEREAS, cardboard and mixed recyclables diversion from commercial businesses represent a significant opportunity for the City of Brentwood to help meet the goals of AB939, and

WHEREAS, a more competitive disposal rate will encourage the use of City services, and 

WHEREAS, a list of Special Charges, for a variety of extraneous items and services has been in place since 1994 and needs to be formally adopted.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood amend the Master Fee Resolution No. 98-185 to add new pricing matrices for cardboard and mixed recyclables, as well as the Special Charge list, to help encourage the generators of these types of materials to recycle with the City of Brentwood Solid Waste Division. The fees contained herein shall be effective immediately after the adoption of this Resolution. 

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held May 8th, 2001 by the following vote:

AYES: 
NOES: 
ABSENT: 

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