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CITY COUNCIL AGENDA ITEM NO. 7


Meeting Date: May 8, 2001

Subject/Title: Program Supplement Agreement Covering Right-of-Way, Construction and Construction Engineering for the Brentwood Boulevard Widening Project, CIP Project No. 336-3054

Submitted by: Engineering: J. Stevenson/K. Wahl

Approved by: Jon Elam, City Manager



RECOMMENDATION
Approve a Resolution approving and authorizing the City Manager to execute Program Supplement Agreement No. 003-M to Administering Agency-State Agreement No. 04-5300 for reimbursement of costs for Right of Way, Construction and Construction Engineering for the Brentwood Boulevard Widening Project, CIP Project No. 336-3054.

PREVIOUS ACTION
On May 26, 1998, the City of Brentwood approved an updated Master Agreement, Administering Agency-State Agreement for Federal Aid Projects, 04-5300.

BACKGROUND
The City of Brentwood was awarded federal funding for the Brentwood Boulevard Widening Project, CIP. Project No. 336-3054, commencing with the 1997/98 fiscal year. Authorization to proceed with preliminary engineering for the project was received in late 1999.

Funds were moved from the Walnut Boulevard Widening Project and added to this project after it was determined that the project schedule for Walnut Boulevard could not be met due to time constraints regarding the environmental process. This project now has $2,200,000 in federal funds allocated to it with a local match requirement of $712,000.

In order to invoice and receive reimbursement for right-of-way, construction and construction engineering activities completed for this project, a Program Supplement Agreement specific to the Brentwood Boulevard project must be approved and executed by the City.

Attachments:
Resolution
Program Supplement Agreement No. 003-M

RESOLUTION NO.


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE PROGRAM SUPPLEMENT AGREEMENT NO. 003-M TO THE ADMINISTERING AGENCY-STATE AGREEMENT FOR FEDERAL-AID PROJECTS (MASTER AGREEMENT) NO. 04-5300


WHEREAS, the Master Agreement between the City of Brentwood and the State of California for federal-aid projects was approved by the City of Brentwood on May 26, 1998; and

WHEREAS, implementation of the program is through the Department of Transportation (Caltrans); and

WHEREAS, it has been determined that the City of Brentwood is entitled to reimbursement of the eligible costs for right of way, construction and construction engineering activities for the Brentwood Boulevard Widening Project (CIP Project No. 336-3054); and 

WHEREAS, the City may apply for reimbursement of eligible costs, upon approval by Caltrans.

NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Brentwood, that Program Supplement Agreement No. 003-M to Administering Agency-State Agreement No. 04-5300 be approved and authorized for execution by the City Manager.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 8th day of May, 2001 by the following vote:

AYES: Councilmembers
NOES: 
ABSENT: 

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