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Meeting Date: April 24, 2001

Subject/Title: Authorize the City Manager to enter into an agreement with Abey / Arnold Associates for Park Master Planning services in the amount of $38,000, for the 37 Acre Sunset Sports Complex, CIP Project 522-5201

Submitted by: Craig Bronzan, Director of Parks and Recreation
Report prepared by Janet Hansen, Park Planner

Approved by: Jon Elam, City Manager


 Authorize the City Manager to enter into agreement with Abey / Arnold Associates, Landscape Architects to provide Park Master Planning services for the 37 acre Sunset Sports Complex, CIP Project 522-5201.


The City Council approved Resolution No. 2211 at the regular meeting of December 12, 2000, amending the Sunset Park Master Plan and Expansion Project, CIP Project 522-5201 to finance the project from Quimby Fees which includes expenses for the development of a master plan.


As a result of the December 12, 2000 Council action, the Parks and Recreation Department has been waiting to move forward with a conceptual design for the Sunset Park Expansion until a final park footprint has been approved by City Council. To keep the design process moving forward, department staff has been working with the Park and Recreation Commission to establish the framework for a subcommittee to work with potential user groups of this Sports Complex on a conceptual design. In formation of a subcommittee, staff has suggested members to include: youth baseball, youth soccer, youth football, equestrian users, members of the Park and Recreation Commission, and City staff. Additional members can be added as directed by City Council. Staff is waiting for approval to move forward and establish the subcommittee.

In looking for a consultant to lead the conceptual design process, staff requested a proposal from Abey / Arnold Associates, Landscape Architects, who are currently under contract with the City and have previously designed projects for the City of Brentwood. Loma Vista Park Redesign (CIP #522-5219), is a recent project that Abey/Arnold was hired to design, that was within budget and on schedule. Abey / Arnold Associates has exhibited great skills in leading community groups toward consensus building, which was evident with their handling of the Loma Vista residents on the park redesign. Their Sunset Sports Complex proposal details the creation of a Master Plan including Site Analysis, Community Coordination, Master Plan Drawings and Details, Phasing Plan and Opinion of Probable Costs (budget estimate). Proposal total for these landscape architectural services is $38,000.

Approval of this proposal will allow staff to move forward in a timely manor in planning and design of sports fields necessary for the development of, and for use by community youth and adult sports leagues. 

Abey / Arnold Associates Proposal

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