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CITY COUNCIL AGENDA ITEM NO. 10

Meeting Date: April 24, 2001

Subject/Title: Accept the Work Performed by Brown and Fesler, Inc. for street light improvements within the Village Drive Neighborhood, CIP Project No. 336-3087

Submitted by: Engineering: J. Stevenson/S. Gronlund

Approved by: Jon Elam, City Manager



RECOMMENDATION
Approve a Resolution accepting the work performed by Brown and Fesler, Inc. for street light improvements within the Village Drive neighborhood, located east of Brentwood Boulevard, north of Sycamore Avenue and south of Sand Creek Road, CIP Project No. 336-3087, and directing the City Clerk to file a Notice of Completion with the County Recorder.

PREVIOUS ACTION
On September 12, 2000, the City Council, by Resolution No. 2155, awarded the construction contract for the Village Drive Street Lighting Project (CIP Project No. 336-3087) to Brown & Fesler, Inc., and authorized the City Manager to execute the agreement and necessary documents in the amount of $72,027.00 and granted the City Manager authority to execute change orders up to 10% of the contract amount.

BACKGROUND
The Notice to Proceed was issued to Brown and Fesler, Inc. on October 5, 2000. The contractor has 120 calendar days to complete the project. The project was not completed until March 2001, due to expected delays in receiving the luminaries and poles, since streetlight equipment is a long-lead item.

The following is a list of improvements installed:
6 new lights and poles
5 relocated lights and poles
17 lights retrofitted with brighter and better luminaries
5 existing poles retrofitted to create vandal-proof handholes

After the new poles and streetlights were installed, there was a delay by Pacific Gas and Electric Company (PG&E) in engerizing the 6 new lights and poles.

This project received a grant for $56,000 from the Community Development Block Grant Program administered by the County of Contra Costa. The Engineering Department is currently requesting reimbursement.

Brown and Fesler, Inc. completed the improvements to the Village Drive Neighborhood and has met all the contractual requirements necessary to receive the contract amount balance left in retention. To accept and close out this project, this recommendation to Council is the procedural step to accomplish this task.

Attachments:
Resolution
Notice of Completion
Site Map 

RESOLUTION NO. 


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD ACCEPTING THE WORK PERFORMED BY BROWN AND FESLER, INC. FOR CONSTRUCTION OF STREET LIGHT IMPROVEMENTS WITHIN THE VILLAGE DRIVE NEIGHBORHOOD, CIP PROJECT NO. 336-3087, AND DIRECTING THE CITY CLERK TO FILE A NOTICE OF COMPLETION WITH THE COUNTY RECORDER

WHEREAS, the bid opening for said project was held on August 24, 2000 and Brown & Fesler, Inc. was determined to be the lowest responsive, responsible bidder for the amount of $72,027.00; and

WHEREAS, by Resolution No. 2155 the City Council awarded the construction contract to Brown & Fesler, Inc. in the amount of $72,027.00 for the Village Drive Street Lighting Project (CIP No. 336-3087), located east of Brentwood Boulevard, north of Sycamore Avenue and south of Sand Creek Road, and granted the City Manager the authority to execute change orders up to 10% of the contract amount; and

WHEREAS, the work has been completed and is now ready for acceptance.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brentwood, that the work performed by Brown and Fesler, Inc. for the construction of street light improvements within the Village Drive Neighborhood, CIP Project No. 336-3087, is hereby accepted.

BE IT FURTHER RESOLVED that the City Clerk is hereby directed to file a Notice of Completion with the County Recorder.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting on the 24th day of April 2001 by the following vote:

AYES:
NOES:
ABSENT:

RECORDING REQUESTED BY
CITY OF BRENTWOOD

WHEN RECORDED RETURN TO:
CITY CLERK
CITY OF BRENTWOOD
150 City Park Way
BRENTWOOD, CA 94513


NOTICE OF COMPLETION



NOTICE IS HEREBY GIVEN THAT:

THE CITY OF BRENTWOOD, a general law city, in the County of Contra Costa, State of California, did, on the 12h day of September, 2000 enter into an agreement with Brown and Fesler, Inc. for street light improvements within the Village Drive Neighborhood, CIP Project No. 336-3087.

The work described in contract documents was to furnish all material, labor, and equipment necessary to complete said project.

On the 24th day of April, 2001, said contract, as a whole was completed and the work was accepted by the City Council of the City of Brentwood.

I hereby certify under penalty of perjury that the facts set forth in the foregoing Notice of Completion are true and correct.

Executed at Brentwood, Contra Costa County, State of California, on April 24, 2001.

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