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CITY COUNCIL AGENDA ITEM NO. 6

Meeting Date: April 10, 2001

Subject/Title: Professional Services Agreement with Public Affairs Management (PAM) for environmental clearance services for Brentwood Boulevard Curve, CIP Project No. 336-3100 

Submitted by: Engineering: J. Stevenson/K. Wahl

Approved by: Jon Elam, City Manager



RECOMMENDATION
Authorize the City Manager to enter into a Professional Services Agreement in an amount not to exceed $35,243.25 with Public Affairs Management for environmental clearance services for federally funded transportation project, Brentwood Boulevard Curve, CIP Project No. 336-3100, and authorize the City Manager to approve change orders up to 10% of the contract amount.

PREVIOUS ACTION
On February 8, 2000, by Resolution No. 2012, the City Council authorized the application for Federal Surface Transportation Program funding for Brentwood Boulevard Curve and funding was awarded July 28, 2000.

On March 13, 2001, Council approved a Consultant Services Agreement with Cordoba Consulting, Inc. to provide necessary project management services for this project.

BACKGROUND
The City of Brentwood has been awarded federal grant funding for this transportation project and a mandated process must be followed in order to remain eligible for the funds. We have received authorization to proceed with the preliminary engineering phase which includes design and environmental certification of the project. This project will require certification under both the California Environmental Quality Act (CEQA) and the National Environmental Policy Act (NEPA). As with other federally funded projects on the State Highway (Brentwood Boulevard Widening, CIP Project 336-3054 and Brentwood Boulevard TEA 21 I & II, CIP Project No.ís 336-3101 and 336-3102), Caltrans will review and approve all environmental documentation and coordinate with the Federal Highway Administration for NEPA compliance. Design and environmental certification must be completed and approved by Caltrans in order to be eligible for the next step toward obligation of construction funds. The Brentwood Boulevard Curve project has been awarded $920,000 in federal funds.

The federal process is lengthy and complicated and requires the assistance of firms experienced with the federal process in order to deliver the projects on schedule to remain eligible for federal funding. PAM will oversee preparation of all technical studies to assure their accuracy and conformance with Caltrans and FHWA requirements and will coordinate with Caltrans environmental staff regarding the requirements, review and comments on the technical studies. This will facilitate the Caltrans review of documents and ensure timely responses to any comments or questions.
Public Affairs Management provides environmental clearance services for federally funded and non-federally funded transportation projects to agencies throughout the state. Our Project Manager, Cordoba Consulting, Inc., has worked with this firm on previous projects and is very confident of their ability to perform. Meeting the timelines for delivery of our federally funded projects is crucial not only for receiving funding for the current projects, but also to remain eligible for future funding.

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