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Meeting Date: March 27, 2001

Subject/Title: Public Hearing for Revision of Certain Planning Fees and the addition of a new fee for US Passport Photos

Submitted by: Mitch Oshinsky, AICP, Community Development Director
Karen Diaz, City Clerk

Approved by: Jon Elam, City Manager

Continue the Public Hearing considering a Resolution revising certain Planning Fees and the addition of a new fee for US Passport Photos.

On November 14, 2000, the City Council adopted Resolution No. 2198, approving certain City fees. 

Two items have recently come to our attention, requiring a revision of the City’s adopted Planning fees. The first one concerns the item elsewhere on this Council Agenda for the approval of consultant services for design review services. This is an added service as part of the direction of the City Council Economic Development Committee to refocus the application review process for commercial projects in order to create a process specifically tailored to streamlining and expediting nonresidential applications, while at the same time ensuring a high level of design quality for these projects. Staff has approached this item in a number of ways, including the preparation of Design Guidelines to provide clear, proactive direction on aesthetic design to commercial developers. Staff is also proposing to ramp up our in-house design review staff via the addition of a professional consulting architect to provide peer review of nonresidential project design.

The consultant will charge $120 per hour plus expenses. He estimates per project costs to range from $400 to $5,000, depending on the complexity of the case. The City will pass these costs on to the applicant, plus a 15% administrative cost for City management of the deposit accounts. Therefore, there will be no actual cost to the City for this additional service.

A fee category does not exist for this service, therefore one needs to be created. The fee would require a deposit of $1,000 be paid up-front, with the balance being either charged or credited to the applicant prior to issuance of building permit.

The second item concerns the charge currently levied for temporary banners and signs. Per Section 17.640.007, temporary banners and signs are permitted subject to a Temporary Use Permit (TUP). TUP’s are more commonly used to process temporary land uses, such as Christmas Tree sales and construction trailers. The fee for a TUP is $387. Staff believes this is too high, and is a disincentive to compliance with our banner sign standards. In order to support businesses and encourage them to comply with our standards, staff is recommending this fee be eliminated for temporary banners and signs, similar to our recent actions to permit outdoor dining and displays, and A-frame signs with no fees.

City Clerks Office has purchased the necessary equipment to take and process US Passport Photos. The incorporation of this service now makes us a ‘one-stop shop’ for accepting and processing passports. The purposed fee of $10 will cover the expense of the film and the necessary staff time to process the photos.

The attached Resolution will adopt these changes. 

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