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CITY COUNCIL AGENDA ITEM NO. 09


Meeting Date: March 13, 2001

Subject/Title: Approve a Resolution revising page 15 of the Brentwood Employee Handbook providing specific language regarding Unclassified Service

Submitted by: Patti Standley, Human Resources Manager

Approved by: Jon Elam, City Manager


RECOMMENDATION
Adopt a Resolution that provides specific language regarding Unclassified Service in the Employee Handbook in order to update and clarify the term.

PREVIOUS ACTION
City Council adopted Resolution 94-157 approving the revised Brentwood Employee Handbook and Memorandum of Understanding for employee bargaining units.

BACKGROUND
Subsequent to the adoption of Ordinance 187, as an extension of the Personnel System, the City Council adopted an Employee Handbook that details specific property rights that apply to Regular, Classified employees employed by the City of Brentwood. 

With the addition of an in-house City Attorney, the terms of the Employee Handbook and the Brentwood Municipal Code require clarification. The recommended revisions to the Brentwood Employee Handbook are declaratory only and are intended to provide additional clarification.

There is no requirement to meet and confer with employee groups on the proposed revision to page 15 of the Brentwood Employee Handbook as the employees that are affected are not part of any officially recognized bargaining unit and no property rights exist.


The Merit System

Like most governmental systems, Brentwood's personnel system is established on merit principles. These principles provide for selecting and advancing employees based on their relative ability. The system also provides equitable pay for work performed. Periodic salary surveys are done to maintain an appropriate relationship between City salaries and those paid for similar jobs by other employers. The merit principle states that employee retention should be based on satisfactory job performance. Fair treatment of applicants and employees in all aspects of personnel administration is one of the most important merit concepts.

Classified Service

The majority of City employees fall within this category of employment. Classified service refers to those positions which are classified according to the work and responsibility involved in the job.

Unclassified Service

Positions in this category are generally referred to as management personnel; the City Manager, City Attorney, and Department Heads. Employees that fill the unclassified positions of City Manager, City Attorney, and Department Head are at-will employees. Department Heads, except the City Attorney, serve at the pleasure of the City Manager and employment may be terminated without cause. The City Attorney serves at the pleasure of the City Council and may be terminated without cause.

Employee Status (Classified Service)

Employees working for the City possess different types of status. The terms below not only describe how the employee fits into the classified service, but also define the rights of an employee:

Probationary Status

Employees appointed to regular positions are required to serve a one-year probationary period before the appointment is considered complete. During this period, the employee is evaluated and it is determined if the employee is qualified for regular employment. The probationer may be dismissed without the right to appeal the action.

Regular Status

In order to be a regular employee, an employee must have satisfactorily completed the probationary period. Most City employees are appointed to regular positions.


RESOLUTION NO.


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD REVISING PAGE 15 OF THE BRENTWOOD EMPLOYEE HANDBOOK 


WHEREAS, City Council adopted Resolution 94-157 approving the revised Brentwood Employee Handbook and Memorandum of Understanding for employee bargaining units , and,

WHEREAS, since the handbook was revised in 1994, the City Council added the City Attorney classification to the Unclassified Service, and,

WHEREAS, staff recommends adding the City Attorney to the classifications that serve in the Unclassified Service, and,

WHEREAS, staff also recommends the addition of a definition to provide clarification of the term Unclassified Service, and,

WHEREAS, the definition is declaratory only as positions in the Unclassified Service category currently serve in the absence of defined property rights and are presumed to have no property rights. 

NOW, THEREFORE BE IT RESOLVED the City Council of the City of Brentwood adopts the attached revised Brentwood Employee Handbook, page 15. See Exhibit A.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on March 13, 2001 by the following vote:

AYES: 
NOES: 
ABSENT: 

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