CITY COUNCIL AGENDA ITEM
Meeting Date: November 14, 2000
Subject/Title: City Janitorial Contract
Submitted by: Jon Elam, City Manager
Approved by: Jon Elam, City Manager
Authorize the City Manager to enter into an agreement with Advanced Maintenance
Systems (AMS) to serve as the Janitorial service provider for all City owned
buildings at a cost of $6,865.00 per month ($83,386 per year).
The City buildings have been under a private provider (Delta Janitorial) for
the past 20 years. Increasingly the service quality has deteriorated, as they
were unable to hire adequate staff for the ever growing number of sites. Effective
October 31st they resigned with the exception of the two police facilities
which we agreed they could retain because of their knowledge of the buildings
and the relative scale of work required.
Facilities Manager, Mike Merizon, prepared a R.F.P. and issued it to a number
of Janitorial providers. Of the six firms who requested R.F.P.’s only two responded
and AMS at $6,865 per month and Jani-King at $8,284 per month.
AMS was the low bidder and is recommended for approval.
In 1999-2000 City Janitorial costs totaled $92,760 (minus Police) and the AMS
bid costs $82,386 a relative savings in the first year of the agreement of
These costs are a part of the facility maintenance fund and are spread against
each City facility relative to its square footage and are a part of the fixed
cost each pays as if they were private buildings paid through rent.