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CITY COUNCIL AGENDA ITEM NO. 8

Meeting Date: November 14, 2000

Subject/Title: Closure of Certain Streets and Temporarily Establishing No Parking Restrictions and Tow Away Zones in Order to Facilitate the 2000 Sociedad Guadalupana de Brentwood, Immaculate Heart of Mary Church Pilgrimage Parade

Submitted by: Brian Strock, Police Lieutenant

Approved by: Jon Elam, City Manager

RECOMMENDATION 
Adoption of Resolution authorizing the closure of certain streets and temporarily establishing no parking restrictions and tow away zones in order to facilitate theSociedad Guadalupana de Brentwood, Immaculate Heart of Mary Church Pilgrimage Parade to held on December 10, 2000.

PREVIOUS ACTION
The City of Brentwood has previously authorized the Sociedad Guadalupana de Brentwood, Immaculate Heart of Mary Church, to hold the Pilgrimage Parade which requires the closure of certain streets in Brentwood. In 1999, the cost for City services was $842.69.

BACKGROUND
The Sociedad Guadalupana de Brentwood is requesting permission to have their 2000 Pilgrimage Parade on Sunday, December 10, 2000. The parade is scheduled to start at 3:00 p.m. and end at approximately 4:30 p.m. The Police Department’s involvement in the event is estimated to take approximately 2.5 hours.

The route requested for this years event is Second Street from Birch Street to Maple Street and Maple Street to First Street where the procession will end at the Immaculate Heart of Mary Church.

The total cost of providing City services for the Sociedad Guadalupana de Brentwood, Immaculate Heart of Mary Church Pilgrimage Parade is $768.80.

Sociedad Guadalupana has agreed to some cost saving measures as follows:

· Sociedad Guadalupana to provide 80 traffic barricades. The Sociedad will obtain the barricades from a vendor. The barricades are to be distributed to the appropriate intersections prior to the event. At the end of the event, the barricades will be collected and returned to the vendor.

· Sociedad Guadalupana will furnish the “Street Closure” notices that are to be distributed to the merchants and residents affected by the parade (notices will be distributed by police personnel).

· Sociedad Guadalupana will furnish the “No Parking” signs. The signs will be posted and picked up by police personnel.

The Police Department recommends that Second Street and Maple Street be closed to traffic for public safety, as authorized by Section 21101(e) of the California Vehicle Code. Attached is a map outlining the parade route. 

The Police Department will deploy 3 Reserve Officers, 2 Full-time Officer, 1 Supervisor, and 16 Volunteers/Explorers along the parade route to provide traffic and crowd control before, during, and after the event. Police personnel will post the “No Parking” signs as required by Section 21103 of the California Vehicle Code, along the parade route 72 hours prior to the event. Police personnel will distribute the “Street Closure” notices to the area residents and merchants affected by the closure 5-6 days prior to the parade.

Personnel and Equipment Costs:

Administrative 1 hour $ 99.62
Supervisor 3 hours 183.06
Full-time Officers 6 hours 308.52
Reserve Officers 9 hours 147.60
Volunteers 30 hours 30.00
TOTAL $768.80

Costs for the supervisor and full-time officers are overtime costs. 


RESOLUTION NO


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AUTHORIZING THE CLOSURE OF CERTAIN STREETS AND TEMPORARILY ESTABLISHING NO PARKING RESTRICTIONS AND TOW-AWAY ZONES IN ORDER TO FACILITATE THE 2000 SOCIEDAD GUADALUPANA DE BRENTWOOD, IMMACULATE HEART OF MARY CHURCH PILGRIMAGE PARADE ON SUNDAY, DECEMBER 10, 2000.

WHEREAS, the Sociedad Guadalupana de Brentwood, Immaculate Heart of Mary Church will hold their 2000 Pilgrimage Parade on Sunday, December 10, 2000 which event will attract great numbers of persons to the community; and

WHEREAS, to accommodate the 2000 Sociedad Guadalupana de Brentwood, Immaculate Hart of Mary Church Pilgrimage Parade, it is requested that the following street be closed to traffic, and no parking and tow-away zones be established between the hours of 2:30 p.m. to 4:45 p.m. on the day of the parade.

· Second Street including the intersection of Second Street and Birch Street to and including the intersection of Second Street and Maple Street.
· Maple Street from Second Street to First Street including the intersection of Maple Street and First Street.

WHEREAS, pursuant to Vehicle Code Section 21101(e), the City may temporarily close portions of streets for local special events such as the 2000 Sociedad Guadalupana de Brentwood, Immaculate Heart of Mary Church Pilgrimage Parade when closing is necessary for the safety and protection of persons who are to use those portions of the street during the temporary closure; pursuant to Vehicle Code Section 22507, the City may prohibit parking on portions of the streets during all or certain hours of the day; pursuant to Vehicle Code 22651(b), (m) and (n), City peace officers may remove by towing any vehicle from those portions of the street where parking is prohibited; and

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brentwood that the Brentwood Police Department is ordered to close the above-mentioned streets, prohibit parking and establish tow-away zones between the hours of 2:30 p.m. and 4:45 p.m. on Sunday, December 10, 2000 for the 2000 Sociedad Guadalupana de Brentwood Pilgrimage Parade.

PASSED AND ADOPTED by the City Council of the City of Brentwood at its regular meeting of November 14, 2000, by the following votes:

AYES:
NOES:
ABSENT:

City Administration
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