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CITY COUNCIL AGENDA ITEM NO. 7

Meeting Date: November 14, 2000

Subject/Title: Authorize Closure of Certain Streets to Facilitate the 2000 Brentwood Chamber of Commerce Holiday Parade and the Brentwood Advisory Neighborhood Committee Christmas Tree Lighting Ceremony

Submitted by: Brian Strock, Police Lieutenant

Approved by: Jon Elam, City Manager

RECOMMENDATION 
Adoption of Resolution authorizing the closure of certain streets and temporarily establishing no parking restrictions and tow away zones in order to facilitate the 2000 Holiday Parade and Christmas Tree Lighting Ceremony to be held November 25, 2000.

PREVIOUS ACTION 
Historically, the City has authorized the Brentwood Chamber of Commerce to hold its annual Holiday Parade through downtown Brentwood. In 1999, the City Council approved the event, funding the City’s portion of the cost totaling $2,508.74. In addition to the Brentwood Chamber of Commerce Holiday Parade, the Brentwood Advisory Neighborhood Committee Christmas Tree Lighting Ceremony is requesting that certain City streets remain closed to accommodate the Third Annual Christmas Tree Lighting Ceremony. In 1999, the City Council approved the event, funding the City’s portion of the cost totaling $335.78.

BACKGROUND 
For the past several years, the Brentwood Chamber of Commerce has been having an annual Holiday Parade through downtown Brentwood. This year, the Holiday Parade is scheduled for Saturday, November 25, 2000, starting at 2:00 pm and ending at approximately 4:00 pm.

The Holiday Parade encompasses all of First Street from Garin School to Pine Street, Pine Street to Second Street, Second Street to Oak Street, and Oak Street to Third Street. This route encompasses all of downtown and connecting streets. Due to the vast area covered by the parade, the Police Department each year requests the closure (as authorized by section 21101(e) of the California Vehicle Code) of all impacted city streets. The Police Department, with the assistance of the City Traffic Engineer, has requested an Encroachment Permit from the California Department of Transportation. The permit allows the City to close certain streets at Brentwood Blvd. (Highway 4) that are directly affected by the parade. The total estimated cost for providing city services for the Chamber of Commerce Holiday Parade is $.

The Police Department will deploy 4 Reserve Officers, 3 Community Service Officers, 7 full time Officers, 1 Sergeant, police volunteers, and Explorers as needed. These personnel will provide traffic and crowd control before, during and after the parade.

Written notification will be distributed on November 17, 2000 to the area homes and businesses affected by the street closures reminding them of the event, the no parking areas and other traffic controls in affect. In addition, the required “No Parking” signs will be posted along the parade route at least 72 hours prior to the event as required by section 21103 of the California Vehicle Code.

Attached is a city map outlining the parade route and the streets which will be affected.

Personnel and Equipment Costs:

Reserve Officers
Administrative
Supervisor
Full-time Officers
Community Service Officers
Volunteers
Explorers

Other City Department costs, overhead costs for vehicles and limited assistance from the on-duty personnel was not factored in.

The Chamber of Commerce will provide the following equipment and perform certain tasks that have traditionally been carried out by city personnel. Police Department personnel will assist and monitor the tasks to be performed by the Chamber volunteers.

· Chamber to provide traffic barricades. The barricades are to be picked up at the vendor and distributed to the appropriate intersections prior to the event. At the end of the event, the barricades will be collected and returned to the business. A committee of Chamber volunteers will accomplish these tasks.
· Chamber to furnish the Police Department with a roll of yellow caution tape to be used in conjunction with the traffic barricades to close the streets.
· Chamber to furnish the Police Department with the street closure notices for distribution by police personnel.
· Chamber to furnish “No Parking” signs. The signs will be posted and picked up by police personnel.

Under Ordinance No. 566, motorized and non-motorized mobile vendors are prohibited on sidewalks. Pedestrian carts will also be prohibited from the parade route for public safety reasons under Brentwood Municipal Code section 5.68.060(E).

Actual personnel costs cannot be determined until the event is concluded. The personnel cost estimates included in this report are based on projected manpower availability and a safe and orderly event not requiring additional or unexpected police or other city services.

In addition to the Chamber of Commerce Holiday Parade, the Brentwood Advisory Neighborhood Committee is requesting that the intersection of Second Street and Oak Street remain closed from the conclusion of the parade until 6:00 pm on the same day. This request is to facilitate the third annual Christmas Tree Lighting Ceremony to be held at the City’s Christmas tee on the southwest corner of City Park at Second Street and Oak Street.

The continued closure of the City streets will not require additional sign posting or a permit from the California Department of Transportation.

The Brentwood Advisory Neighborhood Committee will provide barricades with flashing lights to be marked with Christmas ribbons to distinguish them from the Parade barricades. 

To accommodate this closure, the Police Department will deploy two officers and four to five police volunteers to maintain the integrity of the street closure.

Personnel and Equipment Costs

Administrative
Full-time Officers
Police Volunteers


RESOLUTION NO. 


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AUTHORIZING THE CLOSURE OF CERTAIN STREETS AND TEMPORARILY ESTABLISHING NO PARKING RESTRICTIONS AND TOW AWAY ZONES IN ORDER TO FACILITATE THE 2000 BRENTWOOD CHAMBER OF COMMERCE HOLIDAY PARADE AND THE THIRD ANNUAL BRENTWOOD ADVISORY NEIGHBORHOOD COMMITTEE CHRISTMAS TREE LIGHTING CEREMONY, TO BE HELD ON NOVEMBER 25, 2000.

WHEREAS, the Brentwood Chamber of Commerce will be holding their annual Holiday Parade on November 25, 2000, an event of great local significance which attracts great numbers of people to the community, and;

WHEREAS, to accommodate the 2000 Brentwood Chamber of Commerce Holiday Parade, it is requested that the following streets be closed to traffic and no parking and tow-away zones be established between the hours of 1:00 p.m. and 4:00 p.m. on the day of the parade:

· Pine Street from First Street to Second Street
· First Street from Fir Street to Pine Street
· Birch Street from First Street to Third Street
· Oak Street from Second Street to Third Street
· Second Street from Oak Street to Brentwood Blvd.
· Fir Street from Brentwood Blvd. to First Street
· Third Street from Oak Street to Birch Street

Additionally, the following streets will be closed to traffic:

· Oak Street from Brentwood Blvd. to Third Street
· Maple Street from Brentwood Blvd. to east end of Maple Street
· Second Street from Oak Street to Birch Street
· Chestnut Street from Brentwood Blvd. to Third Street
· Delta Avenue
· Rolando Avenue
· Cesa Avenue

WHEREAS, additional street closures will be required to accommodate the third annual
Brentwood Advisory Neighborhood Committee Christmas Tree Lighting Ceremony, the following city streets will remain closed from the conclusion of the Holiday Parade to 6:00 p.m.

Second Street starting 210 feet north of Oak Street to include the intersection of Oak Street and Second Street 
Oak Street from Midway Alley to Parkway Alley

WHEREAS, pursuant to Vehicle Code Section 21101(e), the City may temporarily close portions of streets for local special events such as the 2000 Brentwood Chamber of Commerce Holiday Parade when the closing is necessary for the safety and protection of persons who are to use those portions of the street during the temporary closure; pursuant to Vehicle Code Section 22507, the City may prohibit parking on portions of streets during all or certain hours of the day; pursuant to Vehicle Code Section 22651(b), (m) and (n), City peace officers may remove by towing any vehicle from those portions of the street where parking is prohibited; and,

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brentwood that the Brentwood Police Department is ordered to close the above mentioned streets, prohibit parking and establish tow away zones between the hours of 1:00 p.m. and 6:00 p.m. on November 25. 2000.

BE IT FURTHER RESOLVED that the closure of the streets is necessary for the safety and protection of persons enjoying or participating in the 2000 Brentwood Chamber of Commerce Holiday Parade and the Brentwood Advisory Neighborhood Committee Christmas Tree Lighting Ceremony, and that the enforcement of the closure, no parking and tow away zones shall not occur unless signs are posted within the affected areas at least three (3) days in advance which advises the public of these rules and warns of immediate towing if violations occur.

PASSED AND ADOPTED by the City Council of the City of Brentwood at its regular meeting of November 14, 2000 by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:

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