CITY COUNCIL AGENDA ITEM
Meeting Date: November 14, 2000
Subject/Title: Authorize the City Manager to Enter an Agreement
for Annual Asphalt Maintenance Services
Submitted by: Thom Head, Public Works Department
Approved by: Jon Elam, City Manager
Adopt a resolution authorizing the City Manager to enter into an agreement
with G & S Paving for annual asphalt maintenance services for an amount
not to exceed $60,500.
The 2000-2001 municipal budget approved by the City Council included funding
for this program.
Public Works utilizes contract services for asphalt maintenance repairs associated
with polybutylene service replacement, water main line and valve repairs and
other as needed City-wide street repairs.
This contract is awarded on an annual basis with work usually assigned in 2,000
square feet quantities over the term of the contract. This year repairs are
estimated at 10,000 square feet.
Proposals were solicited from 3 asphalt maintenance contractors. One contractor
declined to respond. G & S Paving of Pittsburg submitted the lowest proposal,
at $5.50 per square foot for saw cutting, temporary patch and permanent asphalt
removal, and replacement with 4-inch thick asphalt. Total costs for repair
of the 10,000 square feet estimated for this year total $55,000; including
a 10% contingency, the total contract shall not exceed $60,500.
Bid results were as follows:
Leighton Paving Declined
MCE Corporation $6.15 sq. ft.
G & S Paving $5.50 sq. ft.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AUTHORIZING
THE CITY MANAGER TO ENTER AN AGREEMENT FOR ANNUAL ASPHALT MAINTENANCE
WHEREAS, the City of Brentwood strives to maintain its public
streets in a safe and driveable manner friendly to the traveling
WHEREAS, to help accomplish this goal the Public Works Department
utilizes a contractor on an annual on call basis to assist in asphalt
maintenance and repair; and
WHEREAS, proposals were solicited from three contractors with
experience performing asphalt maintenance activities; and
WHEREAS, the need to repair approximately 10,000 square feet
of asphalt is estimated over the next year; and
WHEREAS, the lowest bid received for on call repair services
was from G & S Paving at $5.50 per square foot for 4-inch thick
NOW, THEREFORE BE IT RESOLVED, that the City Council of the
City of Brentwood authorize the City Manager enter into an agreement
with G & S Paving of Pittsburg for the provision of asphalt maintenance
services for a total cost not to exceed $60,500, over the one year
term of the contract.
PASSED, APPROVED AND ADOPTED by the City Council of the City
of Brentwood at a regular meeting held on the 14th day of November
2000 by the following vote: