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CITY COUNCIL AGENDA ITEM NO. 6

Meeting Date: November 14, 2000

Subject/Title: Authorize the City Manager to Enter an Agreement for Annual Asphalt Maintenance Services

Submitted by: Thom Head, Public Works Department

Approved by: Jon Elam, City Manager

RECOMMENDATION 
Adopt a resolution authorizing the City Manager to enter into an agreement with G & S Paving for annual asphalt maintenance services for an amount not to exceed $60,500.

PREVIOUS ACTION
The 2000-2001 municipal budget approved by the City Council included funding for this program.

BACKGROUND
Public Works utilizes contract services for asphalt maintenance repairs associated with polybutylene service replacement, water main line and valve repairs and other as needed City-wide street repairs.

This contract is awarded on an annual basis with work usually assigned in 2,000 square feet quantities over the term of the contract. This year repairs are estimated at 10,000 square feet.

Proposals were solicited from 3 asphalt maintenance contractors. One contractor declined to respond. G & S Paving of Pittsburg submitted the lowest proposal, at $5.50 per square foot for saw cutting, temporary patch and permanent asphalt removal, and replacement with 4-inch thick asphalt. Total costs for repair of the 10,000 square feet estimated for this year total $55,000; including a 10% contingency, the total contract shall not exceed $60,500.

Bid results were as follows:

Leighton Paving Declined
MCE Corporation $6.15 sq. ft.
G & S Paving $5.50 sq. ft. 

RESOLUTION NO.


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AUTHORIZING THE CITY MANAGER TO ENTER AN AGREEMENT FOR ANNUAL ASPHALT MAINTENANCE SERVICES

WHEREAS, the City of Brentwood strives to maintain its public streets in a safe and driveable manner friendly to the traveling public; and

WHEREAS, to help accomplish this goal the Public Works Department utilizes a contractor on an annual on call basis to assist in asphalt maintenance and repair; and

WHEREAS, proposals were solicited from three contractors with experience performing asphalt maintenance activities; and

WHEREAS, the need to repair approximately 10,000 square feet of asphalt is estimated over the next year; and

WHEREAS, the lowest bid received for on call repair services was from G & S Paving at $5.50 per square foot for 4-inch thick asphalt repairs. 

NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Brentwood authorize the City Manager enter into an agreement with G & S Paving of Pittsburg for the provision of asphalt maintenance services for a total cost not to exceed $60,500, over the one year term of the contract. 

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 14th day of November 2000 by the following vote:

AYES: Councilmembers
NOES
ABSENT

City Administration
City of Brentwood City Council
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Brentwood, CA 94513
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E-mail allcouncil@brentwoodca.gov