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CITY COUNCIL AGENDA ITEM NO. 4

Meeting Date: November 14, 2000

Subject/Title: City Hall Remodeling

Submitted by: Jon Elam, City Manager

Approved by: Jon Elam, City Manager

RECOMMENDATION 
Authorize the City Manager to enter into a contract in the amount of $220,583.00 with Melloni Construction Company of Brentwood. Funding to come from City Facility fees. Authorize the City Purchasing Department to acquire necessary computer wiring, computer equipment and furniture for this expansion at a cost not-to-exceed $100,000. Funding to come from the City Facility Fee Fund.

PREVIOUS ACTION
The City Council approved a budget of up to $250,000 to undertake the remodel on January 12, 1999. An additional $60,000 was approved February 22, 2000. The plans were reviewed and approved by the City Planning Commission on June 20, 2000.

BACKGROUND
This has proven to be an extraordinarily difficult project. While the scale of this 924 s.f. addition sounds simple, due to it estimated cost, our requirements for review required that architectural plans be fully developed and a full public bid process be undertaken. These took months longer than earlier estimated and finally, when bids were opened on November 1, 2000, only one bid was received from the six plan holders. This project faces the same dilemma that dozens of others are facing in that contractors have more work than they can do and the result is a rapid increase in prices for projects.

City Hall has had a major squeeze for space and while we have had great success reworking existing space at very reasonable prices, we need this additional 925 s.f. particularly given the probability we will be in this space for the next 5-10 years (a new Police & Public Works Facility take precedence at the moment for our limited resources). 

Since I can see how rebidding this project could gain additional bidders or lower costs, I reluctantly ask the Council to approve the staff request.

City Administration
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