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CITY COUNCIL AGENDA ITEM NO. 4

Meeting Date: October 10, 2000

Subject/Title: Closure of Certain Streets to Facilitate the 2000 Liberty High School Homecoming Parade.

Submitted by: Sergeant Brian Strock, Police Department

Approved by: Jon Elam, City Manager

RECOMMENDATION 
Adoption of Resolution authorizing the closure of certain streets and temporarily establishing no parking restrictions and tow away zones in order to facilitate the 2000 Liberty High School Homecoming Parade to be held on October 27, 2000.

PREVIOUS ACTION 
Historically the City has authorized Liberty High School to hold its Homecoming Parade through downtown Brentwood. In 1999, the City Council approved the event and funded the City’s portion of the total cost ($2,778.03).

BACKGROUND 
The Associated Student Body of Liberty High School is requesting the closure of certain streets as noted on the attached Resolution for their annual Homecoming Parade.

The Homecoming Parade encompasses a major portion of First Street, Oak Street, and Second Street through the heart of downtown. Due to the vast area covered by the parade, the Police Department each year requests the closure of all impacted city streets. The Police Department with the assistance of the City Traffic Engineer requested the appropriate Encroachment Permit from the California Department of Transportation in order to close a portion of Highway 4 (Brentwood Blvd.) at Second Street and Oak Street. This closure provides the parade participants access to the high school via the Spruce Street entrance.

The Police Department has compiled a cost estimate for providing city services and police personnel deployment for this year. The total cost for providing city services for the Liberty High School Homecoming Parade is $1,203.96 at the wage rate only, and $2,675.19 inclusive of overhead (see attached cost breakdowns). Fiscal impact on the City is estimated to be $2,675.19 if Liberty High School does not support 100% of the cost. 

In the event the Council elects to fund all or part of the $2,675.19, those funds should be charged to the Brentwood Police Department’s Special Event Account as approved in the 2000/2001 fiscal year budget.


LIBERTY UNION HIGH SCHOOL HOMECOMING PARADE

The Police Department will deploy 1 supervisor, 7 full time officers, 3 reserve officers, 8 police volunteers, and 8 explorers. These personnel will provide traffic and crowd control before, during, and after the parade.

A notice will be delivered to homes and businesses affected by the street closure at least 7 days prior to the parade reminding them of the event, the no parking areas, and other traffic controls in effect. In addition, the required “No Parking” signs will be posted along the parade route at least 72 hours prior to the event.

Attached is a copy of a city map outlining the parade route and the streets that will be affected.

Personnel and Equipment Costs

Inc. Overhead Wages Only
Administrative 3 hours $ 302.37 $ 122.04
Supervisor 6 hours 604.74 244.08
Full Time Officers 18 hours 1547.28 617.04
Reserve Officers 12 hours 196.80 196.80
Police Volunteers 24 hours 24.00 24.00
Police Explorers 24 hours 0 0

Totals 87 hours $2,675.19 $1,203.96

Actual personnel and equipment costs cannot be determined until the event has concluded. The personnel cost estimates included in this report are based on projected manpower availability and a safe orderly event not requiring additional or unexpected police or other city services.

In September 2000, Police Department staff met with Curtis Cunningham, Advisor of the Liberty High School Associated Student Body, and two student representatives. In the meeting, costs saving measures were presented to the group as approved the year prior. The Associated Student Body agreed to provide the following equipment and perform certain tasks that have traditionally been carried out by city personnel. Police personnel will assist and monitor the tasks to be performed by the students.

Cost saving measures:

1. Liberty High School to furnish the Police Department with 1 large roll of yellow caution barrier tape to be used in conjunction with the traffic barricades to close streets.

2. Liberty High School to furnish the street closure notices.

3. Liberty High School to furnish the “No Parking” signs. The signs will be posted and picked up by Police Volunteers and Explorers.

The Police Department is requesting that city barricades be used for this event since another event using city barricades is planned for the following day in much of the same location.
The use of Police Volunteers and Explorers where appropriate reduces the overall personnel costs to the Liberty High School Associated Student Body.

As in the past, the Homecoming Committee expressed a desire to address the Council, if necessary, on the issue of cost. They will be kept informed as to when this report will be presented to Council.


RESOLUTION NO. 

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AUTHORIZING THE CLOSURE OF CERTAIN STREETS AND TEMPORARILY ESTABLISHING NO PARKING RESTRICTIONS AND TOW AWAY ZONES IN ORDER TO FACILITATE THE 2000 LIBERTY HIGH SCHOOL HOMECOMING PARADE TO BE HELD ON OCTOBER 27, 2000.


WHEREAS, the Liberty High School will be holding their annual Homecoming Parade on October 27, 2000, an event of great local significance which attracts great numbers of people to the community, and;

WHEREAS, to accommodate the 2000 Liberty High School Homecoming Parade, it is requested that the following streets be closed to traffic and no parking and tow away zones be established between the hours of 5:00 pm and 8:00 pm on the day of the parade:

First Street from Fir Street to Oak Street.
Birch Street from First Street to Third Street.
Oak Street from First Street to Second Street.
Second Street from Oak Street to Brentwood Blvd.
Number 2 north bound lane of Brentwood Blvd. from Second Street to Spruce Street.
Spruce Street from Brentwood Blvd. 250 feet east.

Additionally, the following streets will be closed to traffic:

Fir Street from Diablo Way to First Street.
Elm Street from Diablo Way to First Street.
Chestnut Street from Diablo Way to Third Street.
Oak Street from Brentwood Blvd. to First Street.
Maple Street from Midway Alley to Second Street.
Maple Street from Second Street to east end of Maple Street.
Pine Street from Midway Alley to Second Street.
Third Street from Oak Street to Birch Street.
Second Street from Oak Street to Birch Street.
Delta Ave.
Rolando Ave.
Cesa Ave.

WHEREAS, pursuant to Vehicle Code Section 21101(e), the City may temporarily close portions of streets for parades and local special events such as the Liberty High Union High School Homecoming Parade when the closing is necessary for the safety and protection of persons who are to use those portions of the street during the temporary closure; pursuant to Vehicle Code Section 22507, the City may prohibit parking on portions of streets during all or certain hours of the day; pursuant to Vehicle Code Section 22651(b), (m), and (n), City peace officers may remove by towing any vehicle from those portions of the street where parking is prohibited; and, 

NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Brentwood that the Police Department is ordered to close the above mentioned streets, prohibit parking and establish a tow away zone between the hours of 5:00 pm and 8:00 pm on October 27, 2000. 


BE IT FURTHER RESOLVED that the closure of the streets is necessary for the safety and protection of persons enjoying the 2000 Liberty High School Homecoming Parade and that enforcement of the closure, no parking and tow away zones shall not occur unless signs are posted within the affected areas at least 72 hours in advance which advises the public of these rules and warns of immediate towing if violations occur.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on October 10, 2000 by the following vote:

AYES: Councilmembers
NOES: 
ABSENT: 

City Administration
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