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CITY COUNCIL AGENDA ITEM NO. 3

Meeting Date: October 10, 2000 

Subject/Title: Closure of Certain Streets to Facilitate the 2000 Hometown Halloween

Submitted by: Sergeant Brian Strock, Police Department

Approved by: Jon Elam, City Manager

RECOMMENDATION 
Adoption of Resolution authorizing the closure of certain streets and temporarily establishing no parking restrictions and tow away zones in order to facilitate the 2000 Hometown Halloween to be held on October 28, 2000. 

PREVIOUS ACTION 
The City has authorized the two previous annual events. In 1999, the City Council funded the City’s portion of the total cost ($788.93).

BACKGROUND 
The Brentwood Main Street Committee is requesting the closure of certain streets as noted on the attached Resolution for their third annual Hometown Halloween.

In 1999, the Brentwood Main Street Committee held its second annual Hometown Halloween in the Brentwood downtown and City Park area. The event included a hayride, haunted house, and children “trick or treating” to local businesses along the Oak Street corridor. Attendance at the event was in excess of 4,000 people. The total police personnel cost for the 1999 event was $788.93.

It is anticipated that the attendance this year will exceed last year’s attendance. The event is planned to begin in City Park at 4:00 pm. From 5:00 pm to 8:00 pm the event will expand to include hayrides and pedestrians “trick or treating” along the Oak Street corridor. An event map outlining the event area and streets impacted by the closure is attached.

Cost Estimate

The Police Department has compiled a cost estimate for providing personnel for the 2000 Hometown Halloween. The total cost for providing police personnel for the 2000 Hometown Halloween is $2,229.41. Fiscal impact on the City is estimated to be $2,229.41 if the Brentwood Main Street Committee does not support 100% of the cost.


HOMETOWN HALLOWEEN

The Police Department will deploy 1 Supervisor, 4 Full Time Officers, and 6 Police Volunteers/Explorers. These personnel will provide traffic and crowd control before, during, and after the event.

A notice will be delivered to homes and businesses affected by the street closure at least 7 days prior to remind them of the event, the no parking areas, and other traffic controls in effect. In addition, the required “No Parking” signs will be posted along the affected streets at least 72 hours prior to the event.

Attached is a map outlining the event location and the streets that will be affected.

Personnel and Equipment Costs

Inc. Overhead Wages Only
Administrative 2 hours $ 201.58 $ 122.04
Supervisor 4.5 hours 453.55 183.06
Full Time Officers 18 hours 1547.28 617.04
Police Volunteers 27 27.00 27.00

Total 51.5 hours $2,229.41 $ 949.14

Actual personnel and equipment costs cannot be determined until the event has concluded. The personnel cost estimates included in this report are based on projected manpower availability and a safe orderly event not requiring additional or unexpected police or other city services. Cost estimates do not include personnel or equipment costs by other city departments. 

In September 2000 Police Department staff met with Michele Jogopulos, President of the Brentwood Main Street Committee. The following cost saving measures were discussed:

1. The Brentwood Main Street Committee to provide barricades. Michele Jogopulos intends to 
request the barricades from the City, as they would be left over from the Liberty High School Homecoming Parade from the night before.

2. The use of Police Volunteers and Police Explorers where appropriate reduces overall personnel costs. Should sufficient Reserve Officer, Police Explorer and/or Police Volunteer personnel be available to assign to the event, such available personnel will be used to further reduce personnel costs by replacing no more than 2 of the allotted 4 officers.

3. The Brentwood Main Street Committee to furnish the “No Parking” signs. The signs will be posted by Police personnel.

RESOLUTION NO. 

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AUTHORIZING THE CLOSURE OF CERTAIN STREETS AND TEMPORARILY ESTABLISHING NO PARKING RESTRICTIONS AND TOW AWAY ZONES IN ORDER TO FACILITATE THE 2000 BRENTWOOD MAIN STREET COMMITTEE HOMETOWN HALLOWEEN TO BE HELD ON OCTOBER 28, 2000.


WHEREAS, the Brentwood Main Street Committee will be holding the annual Hometown Halloween on October 28, 2000, an event of great local significance that attracts great numbers of people to the community, and; 

WHEREAS, to accommodate the 2000 Brentwood Main Street Committee Hometown Halloween, it is requested that the following streets be closed to traffic and no parking and tow away zones be established between the hours of 4:30 pm and 8:00 pm on the day of the event:

Oak Street between Diablo Alley and Third Street, including the intersection of Oak Street and Third Street.
Second Street between Oak Street and Maple Street.
Maple Street from Second Street to the east end of Maple Street. 

WHEREAS, pursuant to Vehicle Code Section 21101(e), the City may temporarily close portions of streets for parades and local special events such as the Brentwood Main Street Committee Hometown Halloween when the closing is necessary for the safety and protection of persons who are to use those portions of the street during the temporary closure; pursuant to Vehicle Code Section 22507, the City may prohibit parking on portions of streets during all or certain hours of the day; pursuant to Vehicle Code Section 22651(b), (m), and (n), City peace officers may remove by towing any vehicle from those portions of the street where parking is prohibited; and ,

NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Brentwood that the Police Department is ordered to close the above mentioned streets, prohibit parking and establish a tow away zone between the hours of 4:30 pm and 8:00 pm on October 28, 2000.

BE IT FURTHER RESOLVED that the closure of the streets is necessary for the safety and protection of persons enjoying the 2000 Brentwood Main Street Committee Hometown Halloween and that the enforcement of the closure, no parking, and tow away zones shall not occur unless signs are posted within the affected areas at least 72 hours in advance which advises the public of these rules and warns of immediate towing if violations occur.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on October 10, 2000 by the following vote:

AYES: Councilmembers
NOES: 
ABSENT:

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