City of Brentwood
Home PageContact Us!Back

City Administration

2010 Council Goals and Strategic Plan | City Council Members | Calendar of Events | Elections
eNotification | Sub-Committees| Pledge of Allegiance Sign Ups | Invocation Sign Up
Live Streaming Council Meeting | Streaming PC Help |
Streaming Mac Help |

Current Council Agenda and Past Meeting Information

Past Agendas

 

CITY COUNCIL AGENDA ITEM NO. 20

Meeting Date: September 26, 2000

Subject/Title: Award the Construction Contract for the 2000/20001 Pavement Management Program, CIP Project No. 336-3083 (00/01)

Submitted by: Engineering: J. Stevenson/S. Gronlund

Approved by: Jon Elam, City Manager

RECOMMENDATION
Approval of a Resolution awarding the construction contract for the 2000/2001 Pavement Management Program, CIP Project No. 336-3083 (00/01), to American Asphalt Repair and Resurfacing Co. Inc.; authorizing the City Manager to execute the agreement and necessary documents in the amount of $366,979.95, which includes bid alternates A, B, and D; granting the City Manager authority to execute change orders up to 10% of the contract amount; and authorizing an increase to the project's construction budget by $400,000.

PREVIOUS ACTION
On July 25, 2000, City Council accepted the work performed by RGW Construction, Inc. for the 1999-2000 Pavement Management Program, CIP Project No. 336-3083 (99/00); and directed the City Clerk to file a Notice of Completion with the Recorder’s Office of Contra Costa County for said project

BACKGROUND
At the bid opening on September 14, 2000, a total of five (5) bids were received. The bids were reviewed and the lowest responsive, responsible base bid was received from American Asphalt Repair and Resurfacing Co. Inc. of Hayward, California in the amount of $198,049.56. Per the bid documents, the award of contract was based on the base bid alone.

The 5 base bids were:

American Asphalt $198,049.56
William McCullough Co. $203,862.49
McGuire & Hester $213,172.40
Granite Construction $258,985.00
J. A. Gonsalves & Son $350,162.30

On September 17, 1999, the City of Brentwood entered into a design agreement with Nichols Consulting Engineers to survey the existing conditions of all the City's roadways. The data was entered into software supported by the Metropolitan Transportation Commission (MTC). The software then determines the most cost effective approach for the preventative maintenance of streets. This street list comprises the base bid: Almond Street, Bramhall Street, Hazel Court, McClarren Road, Sherwood Drive and Wintergreen Drive.

Depending upon the project budget, the City included 3 alternate bids to include arterial streets in dire need of repair and streets that were omitted from last year's pavement management program due to budget constraints.

Staff is recommending that all alternate bids, except for Alternate Bid "C", Second Street, be awarded at this time. Upon reflection, the Engineering and Maintenance Staff have determined that additional work such as drainage improvements and concrete replacement will be required for this street. It is recommended to defer the pavement repair work at this time and to bring it back later to the Council as a separate Capital Improvement Project. Alternate Bid "A" includes Heather Place, Madrone Place, North Estates Drive and Pecan Place. Alternate Bid "B" includes Amanda Circle, Fawnbrook Drive, Pondlilly Lane and Samantha Way. Alternate Bid "D" includes Central Boulevard.

Typically the City reserves $400,000 per year for the pavement management program, which includes design and construction. Due to the fact that last year the City performed more work then typically budgeted for, this year's construction budget is reduced to only $200,000. This amount would only pay for the base bid work, and not the alternative bids. In order to fund the base bid and Alternates A, B and D, this project will require additional funds of $400,000. The City received $1.3 million of SLTPP grant money on July 2000. Staff recommends a transfer of $400,000 from these funds.

Attachment:
Resolution
Site Map
Amended CIP Sheet
Agreement
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AWARDING THE CONSTRUCTION CONTRACT TO AMERICAN ASPHALT REPAIR AND RESURFACING CO. INC. FOR THE 2000/2001 PAVEMENT MANAGEMENT PROGRAM PROJECT, CIP PROJECT NO. 336-3083 (00/01); GRANTING THE CITY MANAGER AUTHORITY TO EXECUTE THE AGREEMENT IN THE AMOUNT OF $366,979.95, WHICH INLCUDES BID ALTERNATES A, B AND D, AND CHANGE ORDERS UP TO 10% OF THE CONTRACT AMOUNT; AND AUTHORIZING AN INCREASE OF THE PROJECT'S CONSTRUCTION BUDGET BY $400,000.

WHEREAS, the bid opening for said project was held on September 14, 2000 and American Asphalt Repair and Resurfacing Co. Inc. was determined to have provided the lowest, responsible base bid of $198,049.56, which was the basis for awarding the contract.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brentwood, that the City shall award the construction contract to American Asphalt Repair and Resurfacing Co. Inc. in the amount of $366,979.95, which includes bid alternates A, B, and D, for the 2000/2001 Pavement Management Program, CIP Project No. 336-3083 (00/01).

BE IT FURTHER RESOLVED that the City Manager is granted the authority to execute the agreement and change orders up to 10% of the contract amount.

BE IT FURTHER RESOLVED that the City Council shall authorize an increase of the project's construction budget by $400,000 by allowing the transfer of funds from the Street Improvement Fund to said project.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting on the 26th day of September 2000 by the following vote:
AYES: Councilmembers
NOES:
ABSENT:

City Administration
City of Brentwood City Council
150 City Park Way
Brentwood, CA 94513
(925) 516-5440
Fax (925) 516-5441
E-mail allcouncil@brentwoodca.gov