City of Brentwood
Home PageContact Us!Back

City Administration

2010 Council Goals and Strategic Plan | City Council Members | Calendar of Events | Elections
eNotification | Sub-Committees| Pledge of Allegiance Sign Ups | Invocation Sign Up
Live Streaming Council Meeting | Streaming PC Help |
Streaming Mac Help |

Current Council Agenda and Past Meeting Information

Past Agendas

 

CITY COUNCIL AGENDA ITEM NO. 19


Meeting Date: September 26, 2000 

Subject/Title: Authorize the City Manager to Pay All Warrants Within Budget Limits 

Submitted by: Dennis Beougher, City Attorney

Approved by: Jon Elam, City Manager

RECOMMENDATION

Staff recommends that the City Council authorize the City Manager and the Director of Finance to pay all warrants provided that when funds are available for the payment of approved claims, the approval of claims for payment shall, without the issuance of a warrant, be authority to the custodian of the funds to pay the claims by check or electronic transfer. 

PREVIOUS ACTION
Previously staff had presented a report to council concerning the lack of any statutory need to place warrants on the city council agenda for approval before payment. Many times services or products have been provided or used due to contract requires and delivery schedules before the council actually approves the warrants every two weeks.

BACKGROUND
A warrant is an order by which the drawer, usually the city council, authorizes the bank or other depository of city funds to pay a particular sum of money. If funds are available for the payment of an approved claim, the warrant becomes a check directing the bank or depository of the city funds to pay the funds to the payee. When funds are unavailable, the warrant becomes an interest bearing municipal obligation. Gov. Code §53911.

A city may adopt such practices with respect to payment of warrants as it deems convenient, efficient and in the public interest. Gov. Code §53910. To avoid city council approval of every minor equipment purchase or service payment, a city council can delegate authority to certain city personnel, allowing them to authorize payment of a claim from a particular budget account. So long as the budget provides for such a payment, the city employee may authorize the payment with city council approval. Usually the city council will retain authority to approve payments exceeding a certain amount. Contracts and public works approval of bids and award of bids would still have to be approved by the Council.

RESOLUTION NO.


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD TO AUTHORIZE THE CITY MANAGER TO PAY ALL WARRANTS WITHIN BUDGET LIMITS 


WHEREAS, in an addition to other provision of law for the issuance and payment of warrants, the City of Brentwood hereby seeks to authorize such practices with respect to form, issuance, delivery, endorsement and payment of warrants as it deems convenient, efficient and in the public interest if it is substantial compliance with Government Code Sections 53911, 53912, and 53913; 

WHEREAS, the City Council finds that the City Manager and the Director of Finance are authorized to pay all warrants provided that when funds are available for the payment of approved claims, the approval of claims for payment shall, without the issuance of any warrant, be authority to the custodian of the funds to pay the claims by check or electronic transfer;

WHEREAS, the City shall maintain registers and transfers in substantially the same information format as required by law to be maintained for a warrant. 


NOW, THEREFORE BE IT RESOLVED

1. The City Council hereby adopts the provisions of Government Code Section 53911, 53912, 53913, and 53915 as amended; 

2. The City Council finds that the City Manager and the Director of Finance are authorized to pay all warrants provided that when funds are available for the payment of approved claims, the approval of claims for payment shall, without the issuance of any warrant, be authority to the custodian of the funds to pay the claims by check or electronic transfer;

3. The City shall maintain registers and transfers in substantially the same information format as required by law to be maintained for a warrant. 

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on September 26, 2000 by the following vote:


AYES:
NOES: 
ABSENT: 

City Administration
City of Brentwood City Council
150 City Park Way
Brentwood, CA 94513
(925) 516-5440
Fax (925) 516-5441
E-mail allcouncil@brentwoodca.gov