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Meeting Date: September 12, 2000

Subject/Title: Reclassification of One Employee

Submitted by: Patti Standley, Human Resources Manager

Approved by: Jon Elam, City Manager

Approve a Resolution to establish the Geographic Information System (GIS) Coordinator classification and reclassify one Engineering Technician II effective September 1, 2000.

The City Council adopted the Compensation/Classification Study Final Report at the regular City Council meeting of June 13, 2000.

Although the Compensation/Classification Study was recently completed as detailed above, on August 18, 2000 staff received a request to reclassify one Engineering Technician II. 

It appears that the identification of the Geographic Information System (GIS) Coordinator duties did not take place to the degree necessary. Between the two departments involved, each department thought the other one was identifying the GIS duties, this resulted in a valid reclassification that was missed. 

A Geographic Information System consists of a digital database including a full range of mapping, geographic, land use, and demographic data. For example, a picture and information regarding a business in Brentwood may be accessed with the entry of the street address.

This employee has been creating and developing Brentwood’s Geographic Information System in coordination with Information Systems Division staff. She has been and will continue to be an integral part of this process. 

Staff conducted a compensation survey based on the survey cities defined in the Compensation/Classification Study. Three comparable classifications exist in Antioch, at Contra Costa County and in Pleasanton. The average compensation, plus the 5% above-market pay philosophy adopted by the City Council, sets the top of the salary range for this classification at $5,591 per month. This position is funded through development-related fees. The reclassification results in an additional total compensation expenditure of $16,424. Funds will be transferred from existing budgeted line items to cover this additional expenditure. 



Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.


Under general direction designs, documents, coordinates, plans, implements and participates in the input, update and maintenance of data for the City’s Geographic Information System (GIS) related projects, including facilitating project teams, identifying resources and establishing project objectives, timelines and developing city-wide standards for GIS deployment and use.


Work centers on the development of a citywide information system, which includes but is not limited to, physical, cultural, population, social, urban, and economic geography. Work involves the design of a digital database to include a full range of mapping, geographic, land use, and demographic data. Considerable contact with county, local and state agencies and the general public is required in order to give and gather technical land records information.


Receives direction from the City Engineer. May exercise technical and functional supervision over office support staff.

ESSENTIAL FUNCTIONS: (include but are not limited to the following)

· Design, document, coordinate, participate and plan in the testing and maintenance of the City’s official GIS database and the GIS end user application systems.
· Coordinate and monitor updates to the database among City departments to determine their mapping needs; coordinate updates to the database by GIS staff.
· Develop applications and processes to meet the needs of the City.
· Plan, prioritize, assign, supervise and review the work of staff responsible for providing technical assistance within the department.
· Prepare various reports on operations and activities.
· Prepare specifications for the development and modification of the base map and digital geographic information.
· Recommend and assist in the implementation of goals and objectives; establish schedules and methods for providing GIS services; implement policies and procedures.
· Document the contents of the GIS library including a dictionary of data items, fields and codes.
· Coordinate geoprocessing and statistical analysis activities.
· Assure that data quality standards are consistently maintained.
· Participate in the preparation and administration of the GIS budget; submit budget recommendations; monitor expenditures.
· Manages the installation and operation of hardware and software; recommends modifications to the existing system. 


Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing reports using a computer keyboard and operating audio-visual equipment. Additionally, the position requires near and far vision in reading written reports and work-related documents. Acute hearing is required when providing phone and counter service.

Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.

QUALIFICATIONS: (The following are minimal qualifications necessary for entry into the classification)

Education and/or Experience:

Any combination of education and experience that has provided the knowledge, skills and abilities necessary for a Geographic Information System (GIS) Coordinator. A typical way of obtaining the required qualifications is to possess the equivalent of four years of increasingly responsible experience in database analysis, database design, application development, project management, preferably in the local government environment, automated mapping and geographic information system, and the equivalent to a Bachelor’s degree from an accredited college or university with major course work in planning, computer science, geography, or closely related field.


Possession of, or ability to obtain, a Class C California driver's license by date of appointment. 

KNOWLEDGE/ABILITIES/SKILLS: (The following are a representative sample of the KAS’s necessary to perform essential duties of the position)

Knowledge of:

Geographic Information Systems (GIS) principles, theory, practices, and techniques, including systems analysis, re-engineering design and systems development. Principles, methods and standards of base mapping, cadastral mapping, geographic information system technologies and design techniques. Principles and procedures used in the preparation of computer programs, operations, uses and capabilities of the installed computer and related equipment and machines.
Database management including spatial and statistical analysis. Methods for implementing and deploying GIS-related applications and solutions using a variety of technologies. A range of software tools for GIS map creation and maintenance, data analysis, and Internet-enabled GIS, City standard software, database and operating systems. Administrative, project and resource management, supervisory techniques, user relations, data gathering techniques.

Ability to:

Prepare and maintain computer-generated maps using appropriate procedures. Conduct research and field work pertaining to mapping and geographic information projects. Organize materials, maintain maps and other information accurately and systematically, and to retrieve and use information. Develop City and mission-specific applications and uses for available technology. Coordinate continuous database update and maintenance among the City departments. Demonstrate troubleshooting and analytical abilities. Plan, organize, supervise, review and evaluate the work of technical personnel in a manner that is conductive to independent judgment, high performance and personal accountability. Understand and follow oral and written instructions. Interpret, explain and enforce division policies and procedures. Read, interpret and apply technical publications, manuals and other documents. Analyze data and develop logical solutions to complex computer applications programming problems. Establish and maintain effective working relationships with those contacted in the course of work. Communicate clearly and concisely, both orally and in writing. 



WHEREAS, Human Resources staff received a request to process a reclassification for one Engineering Technician II, and

WHEREAS, the Geographic Information System duties performed by this individual were not identified through the Compensation/Classification Study adopted by the City Council June 13, 2000, and

WHEREAS, staff surveyed other cities identified in the Compensation/Classification Study to identify comparable classifications, and

WHEREAS, staff obtained compensation information for comparable classifications and recommends the salary range be set at $4,599 - $5,591 per month.

NOW, THEREFORE BE IT RESOLVED the City Council of the City of Brentwood, approves the attached classification description and the salary range stated above, effective September 1, 2000.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on September 12, 2000 by the following vote:


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