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Meeting Date: September 12, 2000

Subject/Title: Revision to Memorandum of Understanding (MOU) for Miscellaneous Office Bargaining Unit

Submitted by: Patti Standley, Human Resources Manager

Approved by: Jon Elam, City Manager

Adopt a Resolution revising page 2 of the 2000-2003 Memorandum of Understanding (MOU) for the Miscellaneous Office Bargaining Unit.

City Council adopted Resolution No. 2103 approving the MOU for the Miscellaneous Office Bargaining Unit beginning July 1, 2000 through June 30, 2003.

Traditionally, most members of this bargaining unit work 8:30 a.m. – 5:00 p.m. However, due to the extended hours of operation at the new Aquatic Complex, and the operation of a satellite administrative office there, it is necessary for several staff members in this bargaining unit to work hours other than the traditional 8:30 a.m. – 5:00 p.m. 

Staff met and conferred with members of the Miscellaneous Office Bargaining Unit regarding implementation of office hours to be scheduled outside the traditional 8:30 a.m. – 5:00 p.m. The Director of Parks and Recreation and affected staff worked together to develop a work schedule that provides for coverage of the office at the Aquatic Complex.

In order to formalize the above, staff revised page 2 (attached) of the 2000-2003 Miscellaneous Office Bargaining Unit MOU that adds item 14. Sunday Work Hours for Recreation Division Employees. 

The alternate work schedule does not result in additional payroll costs.

7. Implement Employee Assistance Program – The City brought this item up for discussion. Plan information was distributed to all bargaining unit representatives. The effective date for coverage under this plan is anticipated to be August 1, 2000.

8. Holiday Conversion to Personal Days – The City is interested in converting two holidays (Lincoln’s Birthday and Admissions Day) from set days off to personal holidays that may be scheduled in the same manner as vacation. The City proposes to convert Lincoln’s Birthday to eight hours of vacation accrual that will be applied to accrual earned beginning July 1, 2000. The additional accrual to recognize Lincoln’s Birthday holiday will be posted as an additional .67 hour each month. Additionally, eight hours in recognition of the Admissions Day holiday will be posted to each employee’s Personal Day accrual effective July 1, 2000. Beginning January 2001, two eight-hour Personal Days will be posted to each employee’s Personal Day accrual annually.

9. Catastrophic Leave – The City is interested in establishing a Catastrophic Leave policy that would allow employees to donate accrued leave to fellow employees under certain circumstances. A draft policy is attached for review. The City is willing to continue to meet and confer on this item beyond July 1, 2000 if a final document is not ready for adoption by June 15, 2000.

10. Supplemental Life Insurance – The City is willing to process a payroll deduction for voluntary supplemental life insurance for employees of this group. Information on this item has been provided to the bargaining unit. 

11. Uniform Allowance – The Bargaining Unit requested a $500 annual Uniform Allowance for each of its uniformed members working in the Police Department. Uniform Allowance will be paid through payroll as follows: The first payroll each October and April will include half of the annual uniform allowance (less applicable taxes). 

12. AB 2642 – CalPERS 2% @ 50 for Miscellaneous Members – This Bill is currently under discussion before the Legislature. The City proposes that upon approval of the bill the City will request an actuarial valuation from CalPERS and will reopen negotiations on this item to meet and confer on implementation of a contract amendment. A contract amendment would provide for 2% @ 50 retirement benefits for all non-sworn City employees. The City further agrees to reopen negotiations to consider a program where the City matches employee contributions to the ICMA or PERS 457 deferred compensation plans in fiscal year 2001/02, if AB2642 is not available.

13. Military Service Credit as Public Service – The City will amend its contract with CalPERS to add Section 21024 Military Service Credit as Public Service. This provides that “A member may elect to purchase up to four years of service credit for any continuous active military or merchant marine service prior to employment. The member must contribute an amount equal to the contribution for current and prior service that the employee and the employer would have made with respect to that period of service.” This optional benefit will be available for election by qualifying employees and will be fully paid for by the electing employee. CalPERS will calculate amounts due. There is no cost to the City for this option.

14. Sunday Work Hours for Recreation Division Employees - Recreation Division employees may be assigned work days/hours as follows:

1. A scheduled work day of 7.5 hours that may include hours other than 8:30 a.m. – 5:00 p.m. Hours in excess of 7.5 will be considered overtime and will be compensated at time and one-half.
2. A scheduled workweek consists of 37.5 hours per week and may include weekends. Hours worked in excess of 37.5 will be considered overtime and will be compensated at time and one-half.
3. The regular workweek will consist of 5 consecutive days. Unless other days are requested by the employee and approved by the department head in advance.



WHEREAS, The Brentwood Miscellaneous Office Employees’ Association met with the City Manager and staff and conferred in good faith regarding work hours for Recreation Division employees, and

WHEREAS, this Memorandum of Understanding is entered into pursuant to the Meyers-Milias-Brown Act (California Government Code Sections 3500-3510) and has been jointly prepared by the aforementioned entities. 

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood hereby adopts a resolution and approves amendment to the 2000-2003 Memorandum of Understanding with the aforementioned Employees’ Association and authorizes the terms and conditions as amended therein to be implemented effective September 1, 2000.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on September 12, 2000 by the following vote:


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