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 Meeting Date:  August 8, 2000

 Subject/Title:    1999-2001 Budget Adjustment

 Submitted by:   Engineering: J. Stevenson

Approved by:    Jon Elam, City Manager


Approval of a Resolution amending the adopted 1999-2001 Budget to facilitate the addition of one full-time construction inspector.


On May 23, 2000 the City Council approved Resolution No. 2086 amending the Annual Budget for 1999-2001.


The Engineering budget was adopted assuming a full-time staff of four construction inspectors, and any additional workload taken up by consultants or part-time/contract employees.  Staff put on one contract inspector approximately two months ago and the workload has increased so much that it is now anticipated that one to two additional people will be needed.  Rather than undergo the expense of additional contract people, staff recommends adding one full-time City Inspector.  A list has already been developed for qualified candidates.  The individual at the top of the list is Steve Quesada, a highly respected City employee currently working in Public Works in the Water Department replacing water meters and supervising the transition to radio-read meters.  This internal promotion has been received and approved by the City Manager, the Personnel Department, as well as the Public Works Department.

 This transfer will promote from within, train existing staff to perform vital functions for the City and increase manpower to an overburdened inspection staff.  We have well over 35 development projects at this time.  If the City hired a Consultant for this work, the inspection division would still be required to supervise the work and administer the contract.  We would pay a large sum of money to obtain a skilled contract inspector (in recent past, well over $100,000 for two roadway projects) and not always obtain the skill level desired.  We would then lose the training and skills learned on the job and not have the “customer service” available during the project.

 To provide funding for this position, revenues in the department will be increased by increasing tracking of costs associated with staff’s time and charging appropriate plan checking developer deposit accounts and inspection accounts for actual service provided.  My time alone will generate up to $100,000 annually.  Another substantial savings for the department will come by staff preparing pavement management designs, plans and specifications for the bidding process instead of hiring a consultant to perform this service.  We spent close to $100,000 each in design for the last two phases of PMP and I feel that we could do a better job in-house.  If we focus on downtown, Lone Tree Way, Second Street, Dainty and other well used streets, we can accomplish more for less dollars. 

 The budget adjustment necessary for this in-house promotion is $180,000, which includes personnel costs as well as equipment and a vehicle.  This budget adjustment is reflective of the revenues collected to perform the construction inspection work and will be supported by the Fee Study currently underway in Finance.



WHEREAS, the City Council of the City of Brentwood has reviewed the financial condition of the City of Brentwood; and

WHEREAS, the volume of infrastructure construction has stretched the existing City Engineering inspection staff beyond its capacity; and

WHEREAS, the Engineering department has submitted a request for an amendment to the appropriations to fund the departmental programs to provide services for the City of Brentwood; and

WHEREAS, the City Manager, City Finance Director and Personnel Department have reviewed and approved this amendment; and 

WHEREAS, the City Council has reviewed this departmental request for the expenditure of City funds. 

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood hereby adopts this amendment to the 1999-2001 Budget for the City of Brentwood to facilitate the addition of one full-time construction inspector for a total cost of $180,000, which includes personnel costs, equipment and a vehicle. 

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 8th day of August 2000 by the following vote: 

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