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COUNCIL AGENDA ITEM NO. 12
of a Resolution Amending Master Fee Schedule Resolution No. 98-195 Revising
the City's Service Fees to include Swimming Pool Fees.
D. Bronzan, Director of Parks and Recreation
Elam, City Manager
this resolution amending Master Fee Schedule Resolution No. 98-195 revising
the City's Service Fees to include Swimming Pool Fees.
Council approved the Master Fee Schedule Resolution No. 98-195 on November
10, 1998, which revised all City fees.
the City Council approved Resolution No. 98-195, the City was not operating
a swimming pool. As a result,
there was no mention of swimming pool fees.
With the opening of the City of Brentwood Family Aquatic Complex
late this summer, the resolution needs to be revised to include specific
fees for swimming programs.
the construction phase of the Aquatic Complex, Parks and Recreation Department
staff has been working with the architect and construction management
staff in trying to determine what the costs will be to operate the facility. Costs can be broken down in to three main categories: 1) operational
expenses such as utilities, chemicals, supplies, equipment, maintenance
staff; 2) direct staffing expenses such as lifeguard, swim instructors,
cashiers; and 3) indirect expenses such as overall administration and
expenses are those expenses that are required to keep the facility in
operation regardless of whether the facility is being used.
The water needs to be in chemical balance, heated to the appropriate
temperature, and the facility needs to be clean at all times whether people
are in the pool or not. These
costs have been estimated based on the anticipated water, chemical, and
utility usage and what is anticipated for staff to keep the pool in operation.
staff expenses are those expenses for personnel and supplies, which are
needed to operate City sponsored programs such as swimming lessons, recreational
swimming, and aquatic classes. These
classes can be calculated and directly charged to the participants based
on the anticipated attendance in the specific program.
expenses are those expenses that are required to cover the administrative
costs necessary on a yearly basis to plan, program and support the facility.
These costs are also necessary for supporting the use of the facility
by non-City sponsored use such as Liberty Union High School District,
Brentwood Dolphins, and other private uses.
These costs can either be charged directly to overall use or considered
as a subsidy for use of the pool.
opening of the Aquatic Complex will bring to Brentwood for the first time,
a legitimate multi use aquatic facility.
As a result, it will take three to four years to fully program
the facility and determine the level of support for use by the community.
The information that staff has presented is based in many facets
around "best guess" assumptions on what we anticipate use of
the facility to be. More
exact figures will be available after the summer 2001 program has been
completed; at which time we will be able to re-evaluate our original assumptions.
has used the following assumptions in development of the proposed fees:
Staffing a pool of this size, with hopes of a year round usage,
will tax our ability to attract qualified staff.
Over 100 hours of certified training is required before a lifeguard/swim
instructor can step on the deck to work.
In comparison to surrounding pool facilities, we have placed our
pay scale in the top third of pay rates so that we can attract the best
and most qualified and be able to have adequate staff for the pool.
lesson programs are expected to cover costs of the program, with fees
adjusted to represent staffing and participation levels.
Staff is anticipating our recreation swim season, which is open
only weather permitting, as a 75-day season with an average daily attendance
of 250/per day. The season
can expand as weather permits, and with a capacity of 500+, we expect
the daily attendance to increase.
Staff has determined there is a big need for lap swimming, however,
the difficult part will be making sure we offer the program at times when
the majority of swimmers will use the pool (we have had requests from
5:00 a.m. through 8:00 p.m.). We
are going to look at offering times as often as possible.
the pool opens, staff will be working on development of a wide range of
miscellaneous classes, some of which will be offered directly by the department
and others will be on a contractual basis.
Staff has anticipated use by the Dolphins and Terrapins and has
placed their use based on what we understand they are currently paying
to use other facilities. We
will be negotiating with each swim club to determine actual use and a
Staff is recommending the facility be available at no charge to
Liberty Union High School District in exchange for use of their facilities.
As the City and LUHSD are
currently partnering in the construction of a joint use gym facility,
staff recommends we track use costs from LUSHD and receive a like dollar
amount of usage of their facilities.
The City has entered into an agreement with Ellis and Associates,
a national leader in water park risk management to train our staff and
provide overall facility liability insurance.
One requirement of Ellis and Associates is the mandatory use of
lifeguard(s) on deck whose sole responsibility is to lifeguard.
As a result, non-City-sponsored users of the facility will be required
to either provide Ellis and Associates trained lifeguard(s) or reimburse
the City for use of City trained staff when they are in the pool.
the aquatic complex has been under consideration, staff has been working
with finance toward a goal of 60% cost recovery.
Staff has used this as the measuring stick in identifying possible
fees to propose. Based on
what we have determined, we feel this is feasible once the pool has been
in operation for 3 - 4 years and we have been able to develop a wide range
of facility uses.
presented first draft swim fees to the Park and Recreation Commission
on April 27, 2000. Based
on commission direction, and a meeting with the Council Park Subcommittee,
staff brought a final proposal to the Park and Recreation Commission on
May 25, 2000. After considering
a range of recreational swimming fees from $2.50 per day to $4.00 per
day (see attachments), the Park and Recreation commission is recommending
City Council adopt swimming fees as follows:
$47 for 3 - 6 year old level classes
$40 for 7 and older, pre-advanced and advanced classes
$32 for parent/child classes
$3.00 per entry
$25 for book of 10 swims
$50 for book of 25 swims
$2 per use
$20 for 15 uses
for Dolphins to be negotiated
$18,000 for Terrapins to be negotiated
these fees are adopted and use of the pool meets usage estimates, it would
reach a 54.33% cost recovery, requiring a 45.67% subsidy.
will continue to look at other programming/use possibilities and will
bring back additional fees as necessary.
and Recreation Commission Minutes
A RESOLUTION OF THE CITY COUNICL OF THE CITY OF BRENTWOOD AMENDING MASTER FEE SCHEDULE RESOLUTION NO. 98-195 REVISING THE CITY’S SERVICE FEES TO INCLUDE SWIMMING POOL FEES.
the City Council of the City of Brentwood adopted Resolution No. 98-195
revising the City’s service fees on November 19, 1998; and
at the time of adoption the City of Brentwood did not operate swimming
programs or facilities; and
the City of Brentwood is currently construction the City of Brentwood
Family Aquatic Complex with the anticipated completion date of summer
there is now a need to establish a swimming pool program and uses fees
for public and private use;
the Park and Recreation Commission has recommended approval of fees as
attached “Swim Complex Fee Analysis B”; and
the fees shall be effective as of the date of this approval resolution;
THEREFORE BE IT RESOLVED
the City Council of the City of Brentwood does hereby amend the City of
Brentwood Master Fee Schedule Resolution No. 98-195 Revising the City’s
Service Fees to include swimming pool fees;
APPROVED AND ADOPTED
by the City Council of the City of Brentwood at a regular meeting held
on the 27th day of June, 2000 by the following vote:
City of Brentwood City Council
150 City Park Way
Brentwood, CA 94513
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