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CITY COUNCIL AGENDA ITEM NO. 7

Meeting Date:   June 13, 2000

Subject/Title:     Accept the Work Performed by the State Route 4 Bypass Authority

                           For Sand Creek Road West Improvements (CIP Project No. 336-3092)

 Submitted by:     Engineering: J. Stevenson/B. Grewal/B. Bornstein

 Approved by:     Jon Elam, City Manager

 RECOMMENDATION

Passage of a Resolution accepting the work performed by the State Route 4 Bypass Authority for road improvements to Sand Creek Road West, CIP Project No. 336-3092, approving the Relief from Maintenance and Responsibility Agreement, and directing the City Manager to execute the same.

 PREVIOUS ACTION

On May 11, 1999 Council approved the execution of a joint exercise of powers agreement (JEPA) between the City of Brentwood and the State Route 4 Bypass Authority outlining the financial responsibilities and agency duties for the relocation of Sand Creek Road, relocation of an existing 24-inch diameter City water line and schedule for right-of-way conveyance for the Segment 2 Project, and authorizing the Mayor to sign the agreement on behalf of the City.

 BACKGROUND

Teichert Construction, under the direction of the State Route 4 Bypass Authority, completed the improvements to Sand Creek Road West from Fairview Avenue to the State Route Bypass in accordance with the project plans and specifications and pursuant to the Joint Exercise Powers Agreement between the State Route 4 Bypass Authority and the City of Brentwood.  The work is covered for any material and workmanship defects under the one-year Warranty and Repair Agreement and Relief from Maintenance and Responsibility Agreement.  By accepting the Relief from Maintenance and Responsibility Agreement the City accepts the responsibility for routine maintenance of the roadway, and the associated costs.  Any costs related to material or workmanship defects will be borne solely by the contractor up to one year after the acceptance of these improvements.

 The City Engineering Inspector’s punch list has been completed and the improvements are now ready for acceptance by the City Council.

 Attachments:

Resolution

Notice of Completion

Site Map

Relief from Maintenance and Responsibility Agreement

Warranty and Repair Agreement

RESOLUTION NO.   

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD ACCEPTING THE WORK PERFORMED BY THE STATE ROUTE 4 BYPASS AUTHORITY FOR ROAD IMPROVEMENTS TO SAND CREEK ROAD WEST, CIP PROJECT NO. 336-3092, APPROVING THE RELIEF FROM MAINTENANCE AND RESPONSIBILITY AGREEMENT AND DIRECTING THE CITY MANAGER TO EXECUTE THE SAME

 WHEREAS, the City Council entered into an agreement on May 11, 1999, with the State Route 4 Bypass Authority to make road improvements to Sand Creek Road; and

WHEREAS, the work has been completed and in accordance with the project plans and specifications, and pursuant to the Joint Exercise Powers Agreement between the State Route 4 Bypass Authority and the City of Brentwood, and is now ready for acceptance.

 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brentwood, that the work performed by State Route 4 Bypass Authority for road improvements to Sand Creek Road, CIP Project No. 336-3092, is hereby accepted.

 BE IT FURTHER RESOLVED that the Relief from Maintenance and Responsibility Agreement is hereby accepted.

 PASSED by the City Council of the City of Brentwood at a regular meeting on the 13th day of June 2000 by the following vote:

 AYES:                  Councilmembers

NOES:

ABSENT:

 RECORDING REQUESTED BY

CITY OF BRENTWOOD

 WHEN RECORDED RETURN TO:

CITY CLERK

CITY OF BRENTWOOD

150 City Park Way

        BRENTWOOD, CA 94513

 NOTICE OF COMPLETION

NOTICE IS HEREBY GIVEN THAT:

THE CITY OF BRENTWOOD, a general law city, in the County of Contra Costa, State of California, did, on the 11th day of May, 1999, enter into an agreement with State Route 4 Bypass Authority for road improvements to Sand Creek Road West, CIP Project No. 336-3092.

The work described in contract documents was to furnish all material, labor, and equipment necessary to complete said project.

On the 13th day of June, 2000, said contract, as a whole was completed and the work was accepted by the City Council of the City of Brentwood.

I hereby certify under penalty of perjury that the facts set forth in the foregoing Notice of Completion are true and correct.

Executed at Brentwood, Contra Costa County, State of California, on June 13, 2000.

City Administration
City of Brentwood City Council
150 City Park Way
Brentwood, CA 94513
(925) 516-5440
Fax (925) 516-5441
E-mail allcouncil@brentwoodca.gov