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COUNCIL AGENDA ITEM NO. 27
May 23, 2000
Report and Budget requests for Fiscal Year 2000-01
Jon Elam, City
of a resolution approving amendments to the 1999-01 Budget.
June the City Council approved a two-year budget for fiscal years 1999-00
and 2000-01. As everyone
knows, throughout the year unanticipated expenditures are incurred by
purchasing facilities, annexation of more territory, creation of programs
and commissions or simply an oversight during the budget process.
In order to keep up with the fast pace of growth, in fiscal year
2000-01, additional funding requests have been made for new personnel
and increases to supplies and services budgets for costs that were not
anticipated. The adjustments
for all of the funds include a factor for the salary and benefit negotiations
that are currently in process.
Fiscal Year 1999-00
General Fund Unreserved Fund Balance at June 30, 2000 is estimated to
be $3,046,475, this is a reserve equal to 34% of the annual General Fund
expenditures. However, included
in the Unreserved Fund Balance are Designated Reserves for Pavement Management,
Facilities and Compensated Absences.
The Designated Reserves total $1,512,420, and when deducted from
the Unreserved Fund Balance the remaining Fund Balance is $1,520,475,
which is 17% of the annual expenditures.
In the Budget Development Guidelines that the City Council adopted
the goal of 15% for the General Fund Unreserved Fund Balance has been
achieved. In this fiscal
year there were no additional funds designated to either the Pavement
Management or Facility Reserve.
Fiscal Year 2000-01
though the 2000-01 revenues projections are being increased $1,281,000,
the departmental requests for additional funds in the amount of $1,148,479,
plus adjustments to implement the salary study and current negotiations,
reduces the June 30, 2001 Unreserved Fund Balance to approximately $2,049,223,
which is 18% of the annual expenditures.
Again, deducting the Designated Reserves leaves a Fund Balance
of $522,432, which is 4.7% of the annual expenditures.
No additional funds have been budgeted for the Pavement Management
or the Facility Reserve.
PARK ENTERPRISE FUND
Fiscal Year 1999-00
first year of operation is actually better than the 1999-01 Budget projected.
The Budget reflected about a $7,500 Retained Earnings balance for
June 30, 2000, but it looks more like there will be a Retained Earnings
balance of $160,000. The
expenditures were less than budgeted as a result of some programs not
being fully implemented.
Including the requested expenditure adjustments of $146,812 and increasing the revenue projections by $280,000, the June 30,2001 Retained Earnings is estimated to be $34,390, which is still better than what the budget projected. The expenditure adjustments are for depreciation expense as a result of implementing the Fixed Asset Study, and the creation of commissions that incur cost but don’t generate revenue.
WASTE ENTERPRISE FUND
Retained Earnings for June 30, 2000 is estimated to be $431,800, which
is much better than the $68,000 deficit that was projected in the budget.
Revenues are projected to be about $200,000 more than budgeted,
plus there was a $245,000 decrease in depreciation expense as a result
of implementing the Fixed Asset Study.
In fiscal year 2000-01 the requested expenditure adjustments are $511,641, with the major portion of this request to purchase trucks and containers. Revenue projections are increased by $300,000, and with these adjustments the Retained Earnings for June 30, 2001 is estimated to be $716,890.
revenues and expenditures are projected to be more than the Budget. Revenues
are about $100,000 more and expenditures are about $266,000 more due to
the increase of water purchases. Even though there is a deficit spending, the revenues and expenditures
are in compliance with the Water Rate Study.
The water revenues are projected to be about $125,000 more than the Budget. The requested expenditure adjustments in the amount of $350,000 are for depreciation expense, as a result of implementing the Fixed Asset Study, Vehicle/Equipment Replacement and Administration. With these adjustments the expenditures are more than revenues by $140,000, but still remains in compliance with the Water Rate Study.
revenues are projected to be about $220,000 more than the Budget, with
expenditures $152,000 less.
The net increase to Retained Earnings is $402,000 more than what
was projected in the budget. The
expenditures and revenues are in compliance with the Wastewater Rate Study.
revenues are projected to be $200,000 more than originally budgeted. With
the requested expenditure adjustments in the amount of $327,000, the expenditures
are $284,000 more than the revenues, which reduces the Retained Earnings.
Even with the expenditures being greater than the revenues the
operations are in compliance with the Wastewater Rate Study.
Building and Engineering Departments)
1999-00 Revenues exceeded the budget projections by about $1,768,000 due
to revenues received that were budgeted in the next fiscal year.
The expenditures exceeded the budget about $100,000 but there are
sufficient revenues to cover the expenditures.
At June 30, 2000, the Fund Balance will be approximately $5,200,000.
In this fiscal year the expenditures exceed revenues by $1,324,000, which is attributed to the revenues received in the prior fiscal year, for work that will be performed in fiscal year 2000-01. At June 30, 2001, the Fund Balance will be approximately $3,865,000. In the following two fiscal years the expenditures continue to exceed revenues significantly reducing the fund balance.
The Capital Improvement Program expenditures remain within the budget for fiscal year 1999-00, with some of the expenditures not being made this fiscal year, so the department has requested to have these expenditures budgeted again in 2000-01.
Internal Service Fund provides the services to all departments for Information
Services, including the GIS System, Phone System, the Intranet, E-mail,
Website and all other computer related hardware, network and software
applications. With the rapid
expansion of the City’s Information System it is necessary to increase
the budgets Vehicle/Equipment Replacement and Information Systems Replacement.
The total adjustments to the Information Services Budget are $31,836.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AMENDING THE 1999-2001 BUDGET FOR THE CITY OF BRENTWOOD
the City council of the City of Brentwood has reviewed the financial
condition of the City of Brentwood; and
the City departments have submitted requests for appropriations to fund
the departmental programs to provide services for the City of Brentwood;
the City Council has reviewed these departmental requests for the expenditure
of City funds; and
THEREFORE BE IT RESOLVED that
the City Council of the City of Brentwood hereby adopts the amendments
to the 1999-01 Budget for the City of Brentwood.
APPROVED AND ADOPTED
by the City Council of the City of Brentwood at a regular meeting held
on the May 23, 2000 by the following vote:
City of Brentwood City Council
150 City Park Way
Brentwood, CA 94513
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