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CITY COUNCIL AGENDA ITEM NO. 10
Meeting Date: May 9, 2000
Subject/Title: Authorize the City Manager to execute a reimbursement agreement with Brookfield Homes for the design and construction of New Fire Station #52 (CIP 336-3109)
Submitted by: Engineering: J. Stevenson/T. Wooten
Approved by: Jon Elam, City Manager
Authorize the City Manager to execute the Reimbursement Agreement with Brookfield Homes for the design and construction of proposed New Fire Station #52 and related site improvements (CIP Project No. 336-3109). Council authorization is for an estimated fee of $1,663,558.00 and includes authorization for the City Manager to sign change orders in an amount not to exceed 10%.
On November 20, 1997 the City Council approved CIFP 94-1 that provided financing for the majority of this facility and described and confirmed the need for it to protect the public safety.
On April 11, 2000 the City Council authorized an increased budget for this project to pay for the Police Department’s portion of the building and to pay for the site acquisition from Community Facilities.
On April 18, 2000 the Planning Commission passed PC Resolution 00-25 approving the Conditional Use Permit and the Design Review of the facility and related site improvements.
The need for an additional fire station is well documented through CIFP 94-1, the conditions of approval of Subdivision Nos. 7705, 7690, 7939 and 7940; as well as more recent Council discussions on fire sprinklers and how to man the new Fire Station. The funding for this portion of the project is coming from the CIFP 94-1 funds that are being held for this fire station and community facility and roadway fee credits.
The adjacent roadway improvements will be constructed as a separate CIP project this summer.
ESTIMATED PROJECT COSTS
Architectural design costs $ 180,000 $ 180,000
Includes site design, architectural (building) design, parking lot
lighting and landscaping. Architect shall provide inspection
services required for construction of essential facilities.
Site improvements, staking, geotechnical $ 260,000
Building $ 735,000
Landscaping $ 50,000 $1,045,000
Plan checking, inspection and permits
Engineering plan check deposit (grading plans) $ 7,800
Building plan check $ 2,357
Grading permit $ 9,200
Grading bond (5% cash) $ 13,000
Building permit $ 3,743
Delta Expressway $ 3,967 $ 40,067
Bonds/Insurance $ 50,000 $ 50,000
Project administration (15% of total reimbursable amount) $ 197,260 $ 197,260
Contingency (10%) $ 151,231 $ 151,231
TOTAL ESTIMATED COSTS $1,663,558
Event triggering cash payments Amount
Planning Commission Approval * $ 100,000
Issuance of Grading Permit $ 100,000
Issuance of Building Permit $ 100,000
Completion of on-site paving/curb and gutter $ 100,000
Foundation inspection approval $ 100,000
Issuance of Certificate of Occupancy $ 200,000
Project acceptance by City Council $ 137,900
Cash payment total $ 837,900 $ 837,900
Fee credits Credit per permit # of permits Amount
Community Facilities 1,628.29 200 $ 325,658
Roadways** 2,500.00 200 $ 500,000
Total Fee Credits $ 825,658 $ 825,658
TOTAL REIMBURSEMENT $1,663,558
Total reimbursement shown above is estimated only. Actual total reimbursement will be determined according to Section 2 of this Agreement.
City of Brentwood City Council
150 City Park Way
Brentwood, CA 94513
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