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CITY COUNCIL AGENDA ITEM NO. 10

Meeting Date: May 9, 2000

Subject/Title: Authorize the City Manager to execute a reimbursement agreement with Brookfield Homes for the design and construction of New Fire Station #52 (CIP 336-3109)

Submitted by: Engineering: J. Stevenson/T. Wooten

Approved by: Jon Elam, City Manager

RECOMMENDATION

Authorize the City Manager to execute the Reimbursement Agreement with Brookfield Homes for the design and construction of proposed New Fire Station #52 and related site improvements (CIP Project No. 336-3109). Council authorization is for an estimated fee of $1,663,558.00 and includes authorization for the City Manager to sign change orders in an amount not to exceed 10%.

PREVIOUS ACTION

On November 20, 1997 the City Council approved CIFP 94-1 that provided financing for the majority of this facility and described and confirmed the need for it to protect the public safety.

On April 11, 2000 the City Council authorized an increased budget for this project to pay for the Police Department’s portion of the building and to pay for the site acquisition from Community Facilities.

On April 18, 2000 the Planning Commission passed PC Resolution 00-25 approving the Conditional Use Permit and the Design Review of the facility and related site improvements.

BACKGROUND

The need for an additional fire station is well documented through CIFP 94-1, the conditions of approval of Subdivision Nos. 7705, 7690, 7939 and 7940; as well as more recent Council discussions on fire sprinklers and how to man the new Fire Station. The funding for this portion of the project is coming from the CIFP 94-1 funds that are being held for this fire station and community facility and roadway fee credits.

The adjacent roadway improvements will be constructed as a separate CIP project this summer.

Attachment:

Agreement

EXHIBIT "A"

ESTIMATED PROJECT COSTS

Architectural design costs $ 180,000 $ 180,000

Includes site design, architectural (building) design, parking lot

lighting and landscaping. Architect shall provide inspection

services required for construction of essential facilities.

Construction costs

Site improvements, staking, geotechnical $ 260,000

Building $ 735,000

Landscaping $ 50,000 $1,045,000

Plan checking, inspection and permits

Engineering plan check deposit (grading plans) $ 7,800

Building plan check $ 2,357

Grading permit $ 9,200

Grading bond (5% cash) $ 13,000

Building permit $ 3,743

Delta Expressway $ 3,967 $ 40,067

Bonds/Insurance $ 50,000 $ 50,000

Project administration (15% of total reimbursable amount) $ 197,260 $ 197,260

Contingency (10%) $ 151,231 $ 151,231

TOTAL ESTIMATED COSTS $1,663,558

EXHIBIT "B"

BENEFITED PROPERTIES

SITE MAP

EXHIBIT "C"

REIMBURSEMENT SCHEDULE

Event triggering cash payments Amount

Planning Commission Approval * $ 100,000

Issuance of Grading Permit $ 100,000

Issuance of Building Permit $ 100,000

Completion of on-site paving/curb and gutter $ 100,000

Foundation inspection approval $ 100,000

Issuance of Certificate of Occupancy $ 200,000

Project acceptance by City Council $ 137,900

Cash payment total $ 837,900 $ 837,900

Fee credits Credit per permit # of permits Amount

Community Facilities 1,628.29 200 $ 325,658

Roadways** 2,500.00 200 $ 500,000

Total Fee Credits $ 825,658 $ 825,658

TOTAL REIMBURSEMENT $1,663,558

Total reimbursement shown above is estimated only. Actual total reimbursement will be determined according to Section 2 of this Agreement.

City Administration
City of Brentwood City Council
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Brentwood, CA 94513
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E-mail allcouncil@brentwoodca.gov