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CITY COUNCIL AGENDA ITEM NO.
Date: April 11, 2000
by: City Engineer,
Jon Elam, City Manager
recommended by the Sewer and Water Subcommittee who recommends approving
a Resolution establishing an interest-free loan program for existing
commercial, office and industrial businesses doing business in Brentwood
for additional water meters and sewer pretreatment devices.
May 11, 1999, the City Council adopted Ordinance No. 613 which established
sewer rates for the City of Brentwood based on the strength and volume
of the individual users’ sewage.
February 8, 2000, Council directed staff to review the procedure and
bring the recommendation to Council at a later date.
implementation of Ordinance No. 613, staff and the City Council became
aware of two elements that need to be addressed in order to fully take
advantage of the new ordinance.
first missing element is that several commercial centers in the City
are served water through a single water meter.
This makes it difficult to bill the separate businesses in the
centers based on their volume of water and sewage.
Reworking the plumbing and adding separate meters can be expensive
and create a hardship on our existing businesses.
If a restaurant or other business that produces a strong sewage
is located within that business center, it can have a profound effect
on all businesses in the center through increased monthly sewer bills.
second, and equally serious and expensive problem, relates primarily
to restaurants. Restaurants
typically have a very strong and therefore expensive sewage to treat.
Therefore the monthly sewer bill is relatively high.
It is to the business owner’s and the City’s benefit for that
effluent to be reduced in strength.
This program will allow for the installation of sewer pretreatment
devices, (grease traps) which will reduce the strength of the restaurant’s
sewage. Once these devices are installed, the business owner will receive
a 20% reduction in sewer rates as long as the grease traps are maintained
according to City required cleaning intervals.
The required maintenance interval for small sink/floor traps
(indoors) is monthly, and for large (usually outdoor) industrial traps
These two serious and expensive problems and related water distribution
problems can be solved through this interest-free loan program.
Additional water meters can be added to separately meter each
business to afford the most accurate metering of each business’s water
and sewer usage. The other
use of this interest-free loan
is for the purchase and installation of sewer pretreatment devices such
as grease traps and food diverters that could be installed in a restaurant.
Installation of these two devices (if they don’t already exist)
could substantially reduce a restaurant’s monthly sewer bill.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD ADOPTING AN
INTEREST-FREE LOAN PROGRAM TO ASSIST EXISTING COMMERCIAL, OFFICE AND
INDUSTRIAL BUSINESSES IN BRENTWOOD WITH THE FINANCING OF THE PURCHASE
AND INSTALLATION OF SEWER PRETREATMENT DEVICES AND ADDITIONAL WATER
METERS TO MORE ACCURATELY ASSESS MONTHLY SEWER SERVICE
Sewer Enterprise Rate Study for the fiscal years 1999/00 to 2004/5 prepared
by Berryman & Henigar, Inc., dated April 27, 1999 proposed to provide
adequate operating revenue to pay for qualifying expenditures, provide
adequate debt service coverage, maintain a positive cash flow in the
sewer enterprise fund and equitably distribute the sewer treatment and
collection system costs to each user; and
No. 613 adopted the Berryman & Henigar Sewer Enterprise Rate Study
on May 11, 1999; and
the sewer rates are based upon a number of factors and are separately
calculated for different categories of users.
It has come to the attention of the City that several existing
commercial, office and industrial users are located upon a single parcel
of property with a single water meter, thereby making it difficult to
accurately apply the appropriate sewer rate; and
it has also come to the City’s attention that certain restaurants’ impact
upon the City sewer system may improve if certain pretreatment devices
are installed and maintained on a regular basis; and
WHEREAS, in order to facilitate the addition of these costly measures which will improve the accuracy of the City’s sewer rate application and improve the quality of the City’s sewer system, the City desires to offer users who choose to install these measures a loan on certain terms and conditions; and
is in the best interest of both the business community and the City
to have the most accurate and equitable sewer rate structure possible;
City Council has a policy of being business friendly; and
is the City Council’s intent to make interest-free loans available to
commercial, office, and industrial businesses that are currently doing
business in the City of Brentwood, for financial assistance in retrofitting
existing private sewer and water systems with sewer pretreatment devices
and/or additional water meters.
the City Council of the City of Brentwood does resolve as follows:
The City Council authorizes the City Manager, or his designee,
to administer a loan program for the limited purposes of (a) providing
additional water meters to those commercial, office and industrial businesses
existing as of the date of this Resolution who need multiple water meters
to accurately and fairly apply the City’s
rates adopted through Ordinance No. 613; and (b) providing pretreatment
devices for restaurants existing as of the date of this Resolution.
The loan program shall have the following features, at a minimum:
The amount of each loan shall be subject to approval by the City
Engineer and shall be based upon his approval of the meters and/or sewage
pretreatment devices and determination that the users existed upon the
date of this Resolution;
No loan shall be provided for equipment required by law to be
installed which is the sole responsibility of the user;
The loan shall be repaid through the monthly bills sent out by
the City and shall be amortized to be repaid fully in a two year period;
No interest shall be charged on the loan;
The loan recipient shall covenant to maintain the equipment installed
to the satisfaction of the City Engineer, and the Chief Building Official;
The City Attorney is directed to prepare the legal documentation
to implement the loan program and may add other features to protect
the City’s legal interests.
City staff is directed to analyze how to apply separate water
meters and sewage pretreatment devices, against all new users where
This authority under this Resolution shall expire in two (2)
years, unless the Council renews it with or without modification.”
PASSED by the City
Council of the City of Brentwood at its regular meeting of April 11,
2000, by the following vote:
Pretreatment and Water Meter
Bid Price: Completed Cost:
, being the business owner of
, City of Brentwood, do hereby apply for a loan for the purchase
and installation of the equipment listed above.
I understand and agree that this loan will be paid back by me
through monthly billing by the City and that non-payment shall be grounds
for termination of water and sewer service.
The charge will be $
I further understand that payment from the City pursuant to this
loan will be made to me following acceptable installation of
the listed equipment, inspection by the City’s building inspector and
that building inspector’s written release to the City’s Finance Department.
Business Owner Signature Date
City of Brentwood City Council
150 City Park Way
Brentwood, CA 94513
Fax (925) 516-5441