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CITY COUNCIL AGENDA ITEM NO. 15

Meeting Date:    April 11, 2000

Subject/Title:     Closure of Certain Streets to Facilitate the Immaculate Heart of Mary Church Easter Pilgrimage

Submitted by:    Lt. Misquez, Police Department

Approved by:     Jon Elam, City Manager

RECOMMENDATION        

1)      Adopt Resolution authorizing the closure of certain streets in order to facilitate the Immaculate Heart of Mary Church Easter Pilgrimage on Friday, April 21, 2000.

2)  Approve funding of $749.40 from source to be designated by the City Manager.

PREVIOUS ACTION

The City of Brentwood has previously authorized the Immaculate Heart of Mary Church to hold their annual Easter Pilgrimage (Good Friday religious ceremony), which requires the closure of certain streets in Brentwood.

BACKGROUND

The Immaculate Heart of Mary Church is requesting permission to hold their annual Easter Pilgrimage on Friday, April 21, 2000.  It is expected that between 400 to 500 church members will participate.  In order to accommodate the number of people who will be attending the ceremony, they have requested certain streets be closed for the procession.  The pilgrimage is scheduled to start at 7:30 p.m. and end at approximately 10:00 p.m.  The police department’s involvement in the event is estimated to take approximately 2½ hours.  Liability insurance for the event provided through the Catholic Church’s insurance carrier and a certificate of insurance is on file at the Police Department.

The church facilitators for the event are Elvia Diaz.  The route for this event is First Street from the front of the Veterans’ Hall, north to Pine Street, Pine Street to Second Street, Second Street to Maple Street, Maple Street to First Street.  The procession will go around this same route twice and conclude at the Veterans’ Hall.

The Police Department has an established Special Event Account to cover expenditures for certain community events.  Currently, this account is over budget by $2,125 due to the number of community events that the city sponsored during this fiscal year.  The Police Department has been working with the City Manager regarding the funding issue.  As of the writing of this report, the City Manager indicated that his office would fund this event (source to be determined).

IMMACULATE HEART OF MARY CHURCH  

ANNUAL EASTER PILGRIMAGE

Mrs. Diaz discussed and agreed to some cost saving measures as follows:

1.                   Immaculate Heart of Mary Church will provide 60 lighted traffic barricades that they will obtain from a local vendor.  The barricades are to be picked up at the business and distributed to the appropriate intersections prior to the event.  At the end of the event, the barricades will be collected and returned to the vendor.  This task will be accomplished by a committee of church volunteers.

2.                   Immaculate Heart of Mary Church will furnish the “Road Closure” notices that are to be distributed to the merchants and residents affected by the parade (notices to be distributed by Police Volunteers and/or Explorers).

3.                   Immaculate Heart of Mary Church will furnish the “Road Closed to Vehicle Traffic” signs.  The signs will be posted and picked up by the Police Volunteers and/or Explorers.

The use of the Police Volunteers and Police Explorers, where appropriate, will contribute greatly to the reduction in personnel cost to the City and the church.

The Police Department recommends that streets along the route be closed to traffic during the pilgrimage for public safety, as authorized by Section 21101(e) of the California Vehicle Code. The City’s Traffic Engineer reviewed the pilgrimage route and determined that since only city streets will be closed and the closures do not directly affect State Highway #4, an Encroachment Permit from the California Department of Transportation would not be required.

The Police Department will deploy 5 Reserve Officers, 1 Traffic Officers, 5 Police Volunteers, 5 Police Explorers and a Supervisor along the route to provide traffic and crowd control before, during and after the parade.

The Police Department Volunteers and Explorers will assist by posting the “Road Closed to Vehicle Traffic” signs (as required by Section 21103 of the California Vehicle Code) along the pilgrimage route 72 hours prior to the event.  They will distribute the “Street Closure” notices to the area residents and merchants affected by the closure 5-6 days prior to the parade.

Attached is a City map outlining the pilgrimage route and the streets that will be affected.  The City’s Traffic Engineer reviewed the pilgrimage route and traffic impact on March 14, 2000.

The facilitator, Elvia Diaz has requested that the total cost for the event be waived.  Lt. Misquez will keep them informed as to when the report will be presented to Council.

Personnel and Equipment costs:

Administrative                                                     2 hours                                   $  237.00

Supervisor                                                           4 hours                                   $  198.28

Full Time Officers                                                 3 hours                                   $  122.82

Reserve Officers                                               10.75 hours                                 $  176.30

Police Explorers                                                12 hours                                    $     0.00

Police Volunteers                                              15 hours                                     $    15.00

                                                                                             Total                     $    749.40

The City of Brentwood Solid Waste Cost:                          None Anticipated      

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AUTHORIZING THE CLOSURE OF CERTAIN STREETS IN ORDER TO FACILITATE THE IMMACULATE HEART OF MARY CHURCH EASTER PILGRIMAGE ON FRIDAY, APRIL 21, 2000

WHEREAS, the Immaculate Heart of Mary Church will hold their Easter Pilgrimage on Friday, April 21, 2000, which event will attract great numbers of persons to the community; and

WHEREAS, to accommodate the Immaculate Hart of Mary Church Pilgrimage, it is requested that the following streets be closed to traffic between the hours of 7:00 p.m. and 10:00 p.m. on the day of the event:

·         First Street from East Diablo Fire Station 54 to Pine Street, including the intersection of First Street and Pine Street.

·         Pine Street from First Street to Second Street.

·         Second Street including the intersection of Second Street and Pine Street to and including the intersection of Second Street and Maple Street.

·         Maple Street from Second Street to First Street including the intersection of Maple Street and First Street.

            WHEREAS, pursuant to Vehicle Code Section 21101(e), the City may temporarily close portions of streets for local special events such as the Immaculate Heart of Mary Church Easter Pilgrimage when closing is necessary for the safety and protection of persons who are to use those portions of the street during the temporary closure; and

            NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brentwood that the Brentwood Police Department is ordered to close the above-mentioned streets between the hours of 7:00 p.m. and 10:00 p.m. on Friday, April 21, 2000 for the Immaculate Heart of Mary Church Easter Pilgrimage.       

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on April 11, 2000 by the following vote:

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