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CITY COUNCIL AGENDA ITEM NO. 10 

Meeting Date:  April 11, 2000 

Subject/Title:     Passage of a resolution approving amendments to Council/Administrative Policy 10-1 – Reimbursement for water, sewer and solid waste extraordinary costs and related policies 

Submitted by:    Anita Jones, Director of Finance and Information Systems 

Approved by:     Jon Elam, City Manager 

RECOMMENDATION

Passage of a resolution approving amendments to Council/Administrative Policy 10-1 – Reimbursement for water, sewer and solid waste extraordinary costs and related policies.  

PREVIOUS ACTION

Resolution 99-211 passed on September 28, 1999 eliminated the deposit for new water, sewer and garbage service and approved a non-refundable application fee. 

At the March 14, 2000 City Council meeting, the Council gave direction to staff to amend the payment period for water, sewer and garbage bills from 20 days of the billing date to 30 days, and reduce the 10% delinquent penalty to 5%. 

BACKGROUND

The current policy provides a 20 day period from the billing date in which to pay water, sewer and garbage bills before a delinquency penalty of  ten percent (10%) is assessed. 

Council desires to revise the policy to provide a 30 day period from the billing date in which to pay water, sewer and garbage bills before a delinquency penalty of five percent (5%) is assessed.  Staff recommends that the bill be considered delinquent after 5:00 p.m. on the last day of the month, and then the five percent (5%) delinquent penalty will be assessed.

Since the policy is being revised, staff felt this was an appropriate time to make other revisions to recover costs associated with return check charges and reconnection charges.  Staff recommends increasing these charges to recover the costs of processing return checks and reconnection charges for a service turned off due to non-payment.  

The Council/Administrative Policy currently reflects a $10.00 charge for processing a return check, staff recommends increasing this charge to $20.00.   The bank charges $10.00 for a return check and then the time involved to reverse the payment and collect funds on a return check costs the City about $10.00 in staff time. 

The Council/Administrative Policy currently reflects a $20.00 charge for service reconnection due to non-payment during work hours and $30.00 during non-working hours.  Staff recommends increasing the reconnection charge to $70.00 during working hours and $90.00 during non-working hours.  These increase charges are a more realistic cost of the field and office personnel time to process the disconnection and reconnection of a service.

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AMENDING COUNCIL/ADMINISTRATIVE POLICY 10-1

NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Brentwood does hereby amend Council Policy 10-1  – Reimbursement for Water, Sewer and Solid Waste Extraordinary Costs and related policies.

BE IT FURTHER RESOLVED, that Resolutions 84-33 and 99-211 are repealed in their entirety; and           

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on April 11, 2000 by the following vote:                                 

PURPOSE  

To recover costs to the City in the water, sewer and solid waste enterprise funds for those expenses not normally attributed to all customers.

POLICY 

1.                  Any check submitted to the City for payment of utility charges, fees, or other charges and subsequently returned by the bank will be assessed a fifteen dollar ($20.00) charge. 

2.                  A delinquency penalty of five percent (5%), in addition to the amount of the charge or fee due, will be applied to payments not remitted by the due date. 

3.                  In the event that payment of utility charges and delinquent penalty are not made within forty (40 days of the billing date, water service will be disconnected.  A reconnection fee of seventy dollars ($70.00) during normal working hours and ninety dollars ($90.00) during non-working hours will be imposed to restore service, in addition to payment of all other outstanding charges. 

4.                  In order to establish a service a non-refundable application fee of $25.00 will be required. 

5.                  No new accounts will be opened or transferred to another named person or business unless the appropriate non-refundable application fee is paid.  Also, outstanding past due charges are to be paid before service is transferred from an old account to a new account.  The application fee and outstanding charges will be collected before service is started.   

City Administration
City of Brentwood City Council
150 City Park Way
Brentwood, CA 94513
(925) 516-5440
Fax (925) 516-5441
E-mail allcouncil@brentwoodca.gov