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REQUEST FOR COUNCIL ACTION
March 14, 2000 _______________
DATE ITEM NUMBER
ORIGINATING CITY MANAGERS
DEPARTMENT AGENDA ITEM REVIEW_____
Finance Department (Jones) Water/Sewer/Garbage payment
period and late penalty
At the July 23, 1998 City Council meeting the late charge on utility bills was discussed. The City Manager directed staff to survey other cities and make a recommendation to the City Council.
At the November 10, 1998 City Council meeting staff recommended leaving the late penalty at 10% which is consistent with other cities. The Council also discussed changing the bill payment period from 20 days to 30 days, a motion was made and failed.
At the December 14, 1999 meeting, the City Council discussed changing the late charge and payment period from 20 days to 30 days, a motion was made, and failed due to the lack of a second.
COMMENTS: After the December 14th Council meeting, Councilmember Petrovich submitted a memo to the City Manager identifying discrepancies that he found in the staff report with the first four agencies. Staff responded in a memo to the City Manager as to how the discrepancies happened. Councilmember Petrovich has requested this item be placed on the agenda.
DATE: February 3, 2000
TO: Jon Elam, City Manager
FROM: Anita Jones, Finance Director
SUBJECT: Response to Councilmember Petrovichs memo
I have reviewed the memo from Councilmember Petrovich regarding utility bill late fees and due dates. One of his concerns was, that the surrounding cities should have been included in the survey. The survey only included cities that responded to a statewide email sent to the members of the California Finance Officers organization. We did not call any cities for this information, but used the email responses we received, and then narrowed it down to only those that billed on a monthly basis.
When Donna Dwyer compiled the information from the survey responses, she used, "the number of days to pay before considered delinquent". (see attached spreadsheet) When I wrote the staff report it indicated that these were "the number of days to pay before a late charge was assessed." So in that respect, there were some discrepancies between the information in the staff report and Councilmember Petrovichs information.
The first four agencies that Councilmember Petrovich called actually give 30 days to pay, which is different that when the bill is considered delinquent. I have gone back through the email responses to see if any other agencies indicated that there was a grace period and if it wasnt clear, I called.
City of Brentwood City Council
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