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REQUEST FOR COUNCIL ACTION

    January 25, 2000                                                                         _____10____

         DATE                                                                                            ITEM NUMBER

ORIGINATING                                                                                CITY MANAGER’S

DEPARTMENT                         AGENDA ITEM                                     REVIEW 

Police (Lt. Davies)                  --CORNFEST 2000--

                                             Closure of certain streets

                 July 5 through July 9, 2000

PREVIOUS ACTIONS:  Historically, the city has approved sponsorship and has authorized the Brentwood Chamber of Commerce to hold the Cornfest since 1992.

RECOMMENDED COUNCIL ACTION:   Adoption of Resolution authorizing the closure of certain streets and temporarily establishing no parking restrictions and tow away zones in order to facilitate the Chamber of Commerce Cornfest “2000” to be held July 7, 8, and 9, 2000.

COMMENTS:     The Brentwood Chamber of Commerce is requesting the closure of certain streets as noted on the attached Resolution for Cornfest “2000”.  The Chamber has sponsored the Cornfest for eight years starting in 1992.

Past Cornfest events were open to the public for two (2) days.  This year, the Cornfest Committee is requesting that the Cornfest be open to the public an additional one-half (1/2) day.    The event would be open to the public on Friday, July 7th no earlier than 3:00 p.m. and closed no later than 11:00 p.m.; open on Saturday, July 8th at 10:00 a.m. and closed no later than 11:00 p.m.; and open Sunday July 9, 2000 from 10:00 a.m. to 6:00 p.m.

Greg Robinson is the Brentwood Chamber of Commerce Chairperson for Cornfest “2000”. 

The Pyrotechnical Show, sponsored by the City last year, is planned as a repeat special attraction for Cornfest “2000”.  The Pyrotechnical Show is planned for Saturday evening on July 8, 2000.  Greg Robinson and the Cornfest Committee will work with Liberty Union High School staff on the logistics.   The Cornfest committee has agreed in the past to provide extra private security officers to assist the Police Department in securing the campus.  

Due to the success of the children’s carnival the last two years, the carnival will again be an attraction at Cornfest 2000.  Due to carnival set up times, it is requested that Maple Street between Second Street and Third Street be closed in advance of the event, commencing Wednesday, July 5, 2000 at 9:00 p.m.

It is requested that the other relevant closures, no parking and tow away zones necessary to the event be established between the hours of 5:00 p.m. on Thursday, July 6, 2000 and 9:00 p.m. on Sunday, July 9, 2000. 

A notice of event will be delivered to the residents and businesses directly affected by the Cornfest.  The notice will be delivered by Chamber and police volunteers one to two weeks prior to the event.

“No parking” signs will be posted along the affected streets encompassed by the Cornfest at least 72 hours prior to the start of the event.

Cornfest Chairperson Greg Robinson said he has informally contacted the businesses that may be impacted by the expanded event hours and is working with them to address potential concerns.

As in previous years, Cornfest “2000” will encompass a little over one city block with the focus around the City Park.  Entrances to the event are planned for Oak Street at Midway Alley and Second Street south of Brentwood Blvd.  The Chamber will use portable chain link fencing in conjunction with existing fencing and buildings to establish the event grounds.  This allows the Chamber to control the overall operation of their event.

The Chamber of Commerce/Cornfest Committee is also requesting the following City services:

            1.         Trash pickup for the two-day event.

            2.         Use of City Council Chambers.

The Cornfest Committee has been advised to obtain general liability insurance in addition to obtaining and/or applying for all the necessary city permits required to hold this event.

            Cost Estimates:

The actual costs for providing police services to Cornfest 1999 exceed $13,214.00 with costs still accruing.  

It is too early in the event planning stage to provide a reliable cost estimate for providing police services for Cornfest “2000.”   Attendance has steadily grown at the Cornfest.  This coupled with an additional event day, will place an increased demand on police services.    The increased demand on police services may necessitate employing peace officers from outside agencies to assist the Brentwood Police Department with this event.   The cost of providing police services for Cornfest “2000” could exceed last year’s cost by 30-70 percent.

Cost estimates from Brentwood Solid Waste Enterprise for solid waste disposal services are not available at this time.

The Cornfest Committee will provide 55 gallon drums for the disposal of cooking oil generated by the food booths.  They will make independent arrangements to dispose of the cooking oil.

Other anticipated costs include, but are not limited to, Public Works services and associated event permit fees.

Attached are two maps:

            Map #1            Outlining the Cornfest area.  Placement of vendor booths;

restrooms, street closures, lost and found, first aid, entrance gates, etc.

            Map #2            Parking lot locations

Should event plans change as the event draws closer, modifications and/or amendments to this resolution may be sought through Council.  

RESOLUTION NO. 

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AUTHORIZING THE CLOSURE OF CERTAIN STREETS AND TEMPORARILY ESTABLISHING NO PARKING RESTRICTIONS AND TOW AWAY ZONES IN ORDER TO FACILITATE THE CHAMBER OF COMMERCE CORNFEST “2000” TO BE HELD JULY 7, 8, AND 9, 2000.

            WHEREAS, the Brentwood Chamber of Commerce will start preparation for the Cornfest on July 5, hold the Cornfest “2000” on July 7, 8 and 9, 2000 between hours not earlier than 3:00 p.m. on Friday, July 7th, between the hours of 10:00 a.m. and not later than 11:00 p.m. on Saturday, July 8th and 10:00 a.m. to 6:00 p.m. on Sunday, July 9, 2000 with clean-up to follow; and

            WHEREAS, to accommodate the Chamber of Commerce Cornfest “2000”, it is requested that the following streets be closed to traffic, no parking and tow away zones be established:

·        Maple Street, between Second Street and the end of Third Street, between 6:00 p.m. Wednesday, July 5, 2000 and 9:00 p.m. July 9, 2000. 

·        Maple Street, between Midway Alley and the end of Third Street, between 5:00 p.m. Thursday, July 6, 2000 and 9:00 p.m. July 9, 2000.  

·        Second Street, between Brentwood Blvd. and 30’ south of Oak Street, between the hours of 5:00 p.m. Thursday, July 6, 2000 and 9:00 p.m. on July 9, 2000.

·        Pine Street between Midway Alley and Second Street, between the hours of 5:00 p.m. Thursday, July 6, 2000 and 9:00 p.m. on July 9, 2000.

·        Oak Street, between Midway Alley and the mid-block of Third Street and Fourth Street, between the hours of 5:00 p.m. on July 6 and 9:00 p.m. on July 9, 2000.

WHEREAS,  pursuant to Vehicle Code Section 21101(e) the City may temporarily close portions of streets for parades and local special events such as Cornfest when the closing is necessary for the safety and protection of persons who are to use those portions of the streets during the temporary closure; pursuant to Vehicle Code Section 22507, the City may prohibit parking on portions of streets during all or certain hours of the day; pursuant to Vehicle Code Section 22651(b), (m) and (n), City peace officers may remove by towing any vehicle from those portions of the streets where parking is prohibited; and

            NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brentwood that the Police Department is ordered to close the above mentioned streets, prohibit parking and establish a tow-away zone between the hours of 6:00 p.m. July 5, 2000 and 9:00 p.m. July 9, 2000.

            BE IT FURTHER RESOLVED that the closure of the streets is necessary for the safety and protection of persons enjoying the Cornfest activities and that the enforcement of the closure, no parking and tow-away zones shall not occur unless signs are posted within the affected areas at least 3 days in advance which advises the public of these rules and warns of immediate towing if violations occur.

            PASSED AND ADOPTED by the City Council of the City of Brentwood, at its regular meeting of January 25, 2000, by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:

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