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Meeting Minutes

CITY OF BRENTWOOD
CITY COUNCIL AND REDEVELOPMENT AGENCY MEETING MINUTES
TUESDAY, 7:00 P.M.
APRIL 22, 2008
COUNCIL CHAMBER

CALL TO ORDER CITY COUNCIL/REDEVELOPMENT AGENCY (07:00 PM)

PLEDGE OF ALLEGIANCE - Len Del Chiaro (07:01 PM)

INVOCATION – Julie Jackson, Mountain view Christian Center (07:01 PM)
Roll Call (07:03 PM)
Present: Becnel; Brockman; Richey; Stonebarger; Taylor

PRESENTATIONS (07:03 PM)

A. Proclamation recognizing May 1, 2008, as "Paint the Town Purple" (Relay for Life)

Mayor Taylor presented the Relay for Life Proclamation, to members of Paint the Town Purple for Relay for Life. Team member, Fran Bowman, encouraged citizens to participate in the Relay for Life at Liberty High School on June 21, 2008.

Jeff Schults, Paint the Town Purple, said on May 1, 2008, purple would be seen throughout the City. Money raised from the Relay for Life would go back into research, education and services for far East County and he thanked Council and citizens for support.

B. Proclamation recognizing May 2008 as Reading Festival Month (Library)

Contra Costa County Librarian, Leonard Roudeman, accepted the proclamation and said the Library would host authors and illustrators on May 16 - 18, 2008, during the reading festival. The Brentwood Library would host children’s author, Penny Warner, on May 17, 2008, at noon, and author, Kaylee Milner, at 2:00 p.m., at Brentwood Los Medanos Center.

Vice Mayor Brockman, said there had been a request to continue Item 14 and he asked to move the item forward on the calendar.

At 7:14 p.m., Mayor Taylor recused himself and left the Council Chamber.

PUBLIC HEARINGS (07:14 PM)

14. Consideration of an appeal of the Planning Commission’s approval of a conditional use permit (CUP 08-02) and a variance (V 08-02) for CSI Towers, LLC to allow the location of a wireless telecommunications facility consisting of ground-based equipment, a 100-foot-high simulated tree pole and up to four sets of panel antennae. The project site is located on a portion of the Valley Oak Nursery site, south of Lone Tree Way and east of Fairview Avenue at 7021 Lone Tree Way (APN 018-080-016). (C. McCann/T. Nielsen)

Associate Planner, Tim Nielsen, presented a staff report and said the applicant had requested the appeal hearing be continued to July 22, 2008, to explore alternative solutions to suit the needs of the community, neighbors, applicant, and City. Staff had communicated with the appellant this date, and she had no objection to the continuance of the hearing. Staff recommended the continuance of the appeal to July 22, 2008.

Council Member Becnel said he had no problem continuing the public hearing and rather than opening the public hearing, he asked the audience to hold their comments until the continued public hearing on July 22, 2008.

Motion: continue the public hearing to July 22, 2008.
Moved by Becnel, seconded by Brockman.
Vote: Motion carried 4-0.
Yes: Becnel; Brockman; Richey; Stonebarger
Absent: Taylor

At 7:15 p.m., Mayor Taylor returned to the Council Chamber and joined the Council Members at the dais.

PUBLIC COMMENTS (07:16 PM)

Bill Putman, Delta Community Services, announced a chili cook off and auction would be held on May 17, 2008, from 6:00 p.m. to 10:00 p.m., at the Brentwood Community Center, to raise money for the grant on behalf of the late Rose Pierce for citizen assistance.

Len Del Chiaro said he represented residents of Walnut Acres Mobile Home Park, and spoke about the Walnut Boulevard expansion and issues residents had undergone since the project had began. He spoke about entrance and exit issues, dust, vibration, access to Balfour Road and a long period of time with no sidewalks. He requested more traffic controls on Walnut Boulevard and he presented a petition to Council requesting a blinking crosswalk be installed at Orchard Lane and Walnut Boulevard. He requested the City to look into the arrows at Orchard Lane.

Donald Learned spoke about the Walnut Acres crosswalks and asked to have blinking lights installed and if not blinking lights, he requested speed bumps.

Stacey Martin, Supervisor Mary Piepho’s Office, reported on the activities of Contra Costa County Supervisor, Mary Piepho, affecting East Contra Costa County residents.

CONSENT CALENDAR (07:29 PM)
1. Approved minutes of the City Council/Redevelopment Agency meeting of April 8, 2008. (M. Wimberly)

2. Authorized Parks and Recreation Department staff to form a "Play Task Force" for the Playful City USA application, with representation from the business community, community at-large and the Mayor. (C. Bronzan/B. Gary)

3. Adopted Resolution 2008-85 authorizing the Mayor to execute a First Amendment to the East Contra Costa Bay Area Rapid Transit Extension Memorandum of Understanding. (C. McCann/ W. Rhodes)

Vice Mayor Brockman voted no on Item 3.

4. PULLED FOR DISCUSSION - Adopt a Resolution awarding the bids, approving the contract documents, and authorizing the City Manager or designee to execute necessary documents for Bid Package # 11 - Fire Sprinklers to Thorpe Design, Inc. in the amount of $66,500 plus a 10% contingency of $6,650, for a total contract amount of $73,150 and for Bid Package #12 - Storefront and Glazing to Arrow Glass Company, Inc. in the amount of $300,000 plus a 10% contingency of $30,000, for a total contract amount of $330,000 for Brentwood Senior Activity Center CIP No. 522-52280 and Aquatic Complex/Concession Stand CIP No. 522-52300. (C. Bronzan/P. Scherff)

5. Adopted Resolution 2008-86 authorizing the City Manager to execute a Professional Services Agreement with Francisco & Associates, Inc., in the amount of $200,000, plus 10% contingency of $20,000 for a total amount of $220,000 for assessment engineering services in connection with the 2008/09 administration services for the bonded assessment districts. (P. Ehler/B. Kelleher)



6. PULLED FOR DISCUSSION - Adopt a Resolution accepting the fourth annual report on the Village Community Resource Center (VCRC) 2008-09 Strategic Plan, approving City involvement and continuing the seven-year Community Investment Grant to the VCRC. (P. Ehler/B. Kelleher)

7. Adopted Resolution 2008-87 approving Temporary Use Permit No. 08-08 to allow the Pacific Coast Farmers’ Market Association the use of City-owned property for the Brentwood Farmers’ Market affecting the closure of streets; and

Adopted Resolution 2008-88 to authorize a donation not to exceed $5,000 to the Brentwood Chamber of Commerce for the Brentwood Farmer’s Market. (C. McCann/L. Maurer/J. Zilm)

8. Adopted Resolution 2008-89 authorizing the financing of public improvements through the Statewide Community Infrastructure Program, approving the form and substance of an Acquisition Agreement for public infrastructure and authorizing execution thereof by the City Manager or designee. (B. Grewal/D. Galey)

9. Adopted Resolution 2008-90 authorizing the City Engineer to temporarily close Marsh Creek Road from Orchard Lane to Camino Diablo for a period not to exceed five working days, for the State Route 4 Bypass Authority to facilitate necessary pavement reconstruction work as part of Segment 3 of the State Route 4 Bypass. (B. Grewal/S. Kersevan)

10. Adopted Resolution 2008-91 approving the standard Brentwood Grown License Agreement and authorize the City Manager or designee to execute agreements between the City of Brentwood and local farmers and producers. (C. McCann/L. Maurer)

Council Member Stonebarger abstained on Item 10.

11. Adopted Resolution 2008-92 approving and authorizing the City Manager or designee to execute Amendment No. 1 to the Concession Agreement with Ribeye’s Market to add concession services at Brentwood Family Aquatic Complex commencing April 27, 2008, and ending October 31, 2008. (C. Bronzan/S. Barry)

12. Waived second reading and adopted Ordinance No. 858 amending Brentwood Municipal Code Title 8 by adding a new Chapter 8.44 (Rental Property Inspection). (C. McCann/R. Kidwell)

Vice Mayor Brockman voted no on Item 12.

13. Approved warrants from Warrant lists dated March 26, 2008 and April 02, 2008. (P. Ehler/L. Schelbert)

CONSENT CALENDAR ACTIONS (07:29 PM)

Motion: Approve Consent Calendar Items 1 - 13, except for Items 4 and 6. Vice Mayor Brockman voted no on Items 3 and 12 and Council Member Stonebarger abstained on Item 10.
The City Clerk read the title of Ordinance 858.
Moved by Becnel, seconded by Richey.
Vote: Motion carried 5-0.
Yes: Becnel; Brockman; Richey; Stonebarger; Taylor

Item 6 was taken prior to Item 4.


6. Adopt a Resolution accepting the fourth annual report on the Village Community Resource Center (VCRC) 2008-09 Strategic Plan, approving City involvement and continuing the seven-year Community Investment Grant to the VCRC. (P. Ehler/B. Kelleher)

Chris Calabrese spoke about the Village Community Resource Center (VCRC), presented the 2008 VCRC annual report, introduced Board Members, and presented a power point presentation.

Mayor Taylor was in support and said he felt the Village Community Resource Center was good for the community.

Motion: Adopt Resolution 2008-93 accepting the fourth annual report on the Village Community Resource Center (VCRC) 2008-09 Strategic Plan, approving City involvement and continuing the seven-year Community Investment Grant to the VCRC.
Moved by Taylor, seconded by Becnel.
Vote: Motion carried 5-0.
Yes: Becnel; Brockman; Richey; Stonebarger; Taylor

4. Adopt a Resolution awarding the bids, approving the contract documents, and authorizing the City Manager or designee to execute necessary documents for Bid Package # 11 - Fire Sprinklers to Thorpe Design, Inc. in the amount of $66,500 plus a 10% contingency of $6,650, for a total contract amount of $73,150 and for Bid Package #12 - Storefront and Glazing to Arrow Glass Company, Inc. in the amount of $300,000 plus a 10% contingency of $30,000, for a total contract amount of $330,000 for Brentwood Senior Activity Center CIP No. 522-52280 and Aquatic Complex/Concession Stand CIP No. 522-52300. (C. Bronzan/P. Scherff)

Director of Parks and Recreation, Craig Bronzan, said staff would present an overview of the update on the Senior Center.

Parks and Recreation Manager, Poldina Scherff, presented a power point presentation and a history on the Senior Center and various bid packages awarded for construction. She anticipated the project moving forward in the summer months with the targeted completion date being late fall/early winter. The project was within the approved budget.

Motion: Adopt Resolution 2008-94 awarding the bids, approving the contract documents, and authorizing the City Manager or designee to execute necessary documents for Bid Package # 11 - Fire Sprinklers to Thorpe Design, Inc. in the amount of $66,500 plus a 10% contingency of $6,650, for a total contract amount of $73,150 and for Bid Package #12 - Storefront and Glazing to Arrow Glass Company, Inc. in the amount of $300,000 plus a 10% contingency of $30,000, for a total contract amount of $330,000 for Brentwood Senior Activity Center CIP No. 522-52280 and Aquatic Complex/Concession Stand CIP No. 522-52300.
Moved by Taylor, seconded by Richey.
Vote: Motion carried 5-0.
Yes: Becnel; Brockman; Richey; Stonebarger; Taylor

Item 14 continued at the beginning of the meeting, prior to Public Comments.

PUBLIC HEARINGS (07:48 PM)

15. Consideration of actions pertaining to the City’s Consolidated Landscape & Lighting Assessment Districts and Citywide Park Maintenance District No. 98-1, for Fiscal Year 2008/09, including the adoption of a Resolution ordering improvements, confirming the diagram and assessments, authorizing the levy and collection of assessments and ordering the annexation of territory to Assessment District Nos. 99-8 Gerry Property, 02-3 Apricot Way and 02-11 Lone Tree Plaza. (B. Grewal/D. Galey)

Public Works/Engineering Management Analyst, Debra Galey, presented a staff report and said the first action was for approval of the Final Engineer’s Reports in fiscal year 2008/09 assessment amounts for existing landscape and lighting districts (LLD’s), and the second action was finalizing the annexation of three new development projects into LLD’s per the projects’ conditions of approval. Assessments for existing districts had been determined by considering anticipated maintenance costs to be shared by all benefiting properties, and the annexation actions had been noticed to affected property owners with ballots to be tabulated after the close of the public hearing. Total assessment revenue to be collected for maintenance of landscaping, park and lighting improvements was anticipated at $1.6 million for the 2008/09 fiscal year.

Mayor Taylor opened the public hearing.

Mayor Taylor asked if there were any further ballots to be turned in from the audience.

Motion: Close the public hearing.
Moved by Becnel, seconded by Stonebarger.
Vote: Motion carried 5-0.
Yes: Becnel; Brockman; Richey; Stonebarger; Taylor

Mayor Taylor directed the City Clerk to conduct the election and tabulate the ballots.

Public Works/Engineering Management Analyst, Debra Galey, said all ballots had been returned and all were yes votes.

City Clerk, Margaret Wimberly, announced that three ballots were received and they were all yes votes.

Motion: Adopt Resolution 2008-95 approving the City’s Consolidated Landscape and Lighting Assessment District & Citywide Park Maintenance District No. 98-1, Engineer’s Reports for Fiscal Year 2008/09, ordering improvements, confirming the diagram and assessments, authorizing the levy and collection of assessments and ordering the annexation of territory to Assessment District Nos. 99-8 Gerry Property, 02-3 Apricot Way and 02-11 Lone Tree Plaza pursuant to the Streets and Highways Code "Landscaping and Lighting Act of 1972" and Proposition 218.
Moved by Stonebarger, seconded by Becnel.
Vote: Motion carried 5-0.
Yes: Becnel; Brockman; Richey; Stonebarger; Taylor

INFORMATIONAL REPORTS FROM COUNCIL MEMBERS (07:52 PM)

Vice Mayor Brockman announced the opening of the first facility in East County that allowed jet access.

Mayor Taylor said the County owned the air space and our neighboring cities would be able to take advantage of the facility. He also thanked the students from Liberty High School for participating in Youth in Government Day.

REQUESTS FOR FUTURE AGENDA ITEMS (07:55 PM)

Council Member Richey asked to look at how the City was doing its capital improvement spending to ensure funds were staying within the community. He felt having a first source agreement or a policy with capital improvement programs would be helpful and he requested Council support for a future agenda item.

Council Member Becnel said he was not sure how many contractors would meet the requirements to bid. He did not have a problem with looking at it and said maybe staff could look at CIP contracts over the last year. If the City had a policy to stay within the City whenever it could, he asked who would be able to bid on an item and what the affect would be. Some of the larger contractors were not located in the City and he was not sure if a policy like that would have an affect.


Council Member Richey said he felt the idea had the potential to attract business to the City.

City Manager, Donna Landeros, said the request was to have the Council’s concurrence to place the item on a future agenda, and if there was concurrence, she recommended listing the item on the May 13, 2008, meeting. There could be public outreach, education, coordination with the trades, and with discussion, Council could provide additional direction to staff and staff would report back to Council with options.

Mayor Taylor asked to also have information regarding what surrounding cities had done to bring businesses to their city.

Vice Mayor Brockman requested a discussion of the crosswalk at Walnut Boulevard.

ADJOURNMENT (08:04 PM)
Motion: Adjourn
Moved by Stonebarger, seconded by Brockman.
Vote: Motion carried 5-0.
Yes: Becnel; Brockman; Richey; Stonebarger; Taylor

Respectfully submitted,

Cynthia Garcia, CMC
Assistant City Clerk
 


 

 

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