City of Brentwood
Home PageContact Us!Back

City Administration

2010 Council Goals and Strategic Plan | City Council Members | Calendar of Events | Elections
eNotification | Sub-Committees| Pledge of Allegiance Sign Ups | Invocation Sign Up
Live Streaming Council Meeting | Streaming PC Help |
Streaming Mac Help |

Current Council Agenda and Past Meeting Information

Meeting Minutes

CITY OF BRENTWOOD
CITY COUNCIL AND REDEVELOPMENT AGENCY MEETING MINUTES
TUESDAY, 7:00 P.M.
FEBRUARY 12, 2008
COUNCIL CHAMBER

CALL TO ORDER WORKSHOP (5:30 PM)

Roll Call
Present: Becnel; Brockman; Richey; Stonebarger; Taylor

PUBLIC COMMENTS - None(5:31 PM)

1. Conduct workshop on the Downtown infrastructure/Streetscape

CALL TO ORDER JOINT CITY COUNCIL/REDEVELOPMENT AGENCY (07:00 PM)

Pledge of Allegiance (07:00 PM)
Roll Call (07:00 PM)
Present: Becnel; Brockman; Richey; Stonebarger; Taylor

PRESENTATIONS (07:01 PM)

A. Emergency Kits & Senior Scam busters (B. Russell-Cambra)

Barbara Russell Cambra, Member of the Advisory Board of the Area Agency on Aging, presented emergency kits and said funds had been provided by a grant for the purpose of promoting awareness of emergency preparedness in the community. She explained the costs and contents of the emergency kits, explained the senior scam buster kits, and said the kits were available from the County.

PUBLIC COMMENTS (07:11 PM)

Bill Putman, Delta Community Services, announced a St. Patrick’s Day dinner would be held on March 8, 2008, from 4:30 p.m. to 7:30 p.m., at the Community Center.

Mary Dodson, a resident of Antioch, expressed concerns regarding a comment about the City becoming another Antioch. Both cities were in Eastern Contra Costa County and she asked to work together to make Eastern Contra Costa County the best it could be.

Randy Mass spoke regarding the January 9, 2008, correspondence he submitted to the Chief Building Official requesting information on bringing his pool structure current. It had been over a month and he had not received a reply and he asked how much longer it would take to receive correspondence. On January 22, 2008, he had sent a letter to Community Development requesting documentation regarding the variances on his property. He was informed by the City Clerk there were documents to be picked up. He felt there were none of the records he had asked for in the documents provided. He asked Council to investigate.

CONSENT CALENDAR (07:19 PM)

1. Approved minutes of the City Council/Redevelopment Agency meeting of January 22, 2008. (M. Wimberly)

2. Received and filed informational item on Brentwood Senior Commons. (H. Sword/G. Rozenski)

3. Received and filed the 2007 Cornfest Evaluation Report. (H. Sword/L. Maurer)

4. Set the date of February 26, 2008, to hear an appeal filed by Matt Ellison of K & E Properties of the Planning Commission’s effective denial of an amendment to an approved design review (DR 05-27) for the City Block retail center to allow for a left-in turn pocket for westbound traffic at the main Balfour Road entrance. The center is generally located on the vacant land at the southwest corner of the intersection of Griffith Lane and Balfour Road, west of the In-Shape City fitness center. (H. Sword/D. Hill)

5. Adopt Resolution 2008-20 approving the Contract Documents, and awarding the Construction Contracts (Exhibit "A") and authorizing the City Manager or designee to execute necessary documents for Senior Adult Education Center CIP No. 522-52280 and Aquatic Complex/Concession Stand CIP No. 522-52300 (Group C) plus 10% contingencies. Reject all bids submitted for Bid Packages #11 - Fire Sprinkler and #12 Storefront and Glazing and direct staff to re-bid these bid packages. (C. Bronzan/P. Scherff)

6. Adopt Resolution 2008-21 confirming names for new park facilities in the Vineyards at Marsh Creek Development as recommended by the Parks and Recreation Commission. (C. Bronzan/K. De Silva)

7. CONTINUED TO A DATE UNCERTAIN - Adopt a Resolution accepting the work performed by California Landscape Dimensions and release of the bonds for the Community Beautification project, CIP Project No. 522-52220. (C. Bronzan/K. De Silva)

8. Adopt Resolution 2008-22 accepting road right-of-ways landscaping improvements for DR 03-02, Brentwood Senior Commons, located north of Oak Street, west of Garin Parkway, and east of Larkspur Way, by Eden Housing, Inc. (C. Bronzan/K. De Silva)

9. Adopted Resolution 2008-23 amending the CIP Budget Sheet for the Aquatic Complex Improvements Project, CIP No. 352-52403. (K. De Silva/M. Azamey)

10. Adopt Resolution 2008-24 approving the classification description and salary range for Assistant Parks and Recreation Director and repeal the classification description and salary range for Landscape/Facilities Manager (P. Standley/K. Chew)

11. Adopted Resolution 2008-25 of Initiation designating Francisco & Associates, Inc. as the Engineer of Work for the Consolidated Landscape & Lighting Assessment Districts and the Citywide Park Maintenance District No. 98-1 for Fiscal Year (“FY”) 2008/09; proposing the annexation of CUP No. 06-37 to Landscape and Lighting Assessment District (”LLD”) No. 99-8, annexation of Subdivision No. 8506 (residential), MS No. 353-06 and MS No. 357-06 to LLD No. 02-3, and annexation of Subdivision No. 8506 (commercial) to LLD No. 02-11; ordering the engineer of work to prepare and file the Annexation Engineer’s Report for FY 2008/09; approving and authorizing the City Manager or designee to execute a Professional Services Agreement with Francisco & Associates, Inc. for Assessment Engineering Services in the amount of $145,000, plus a 10% contingency of $14,500, for a total amount of $159,500.

Adopted Resolution 2008-26 declaring the intention to order the annexation of CUP No. 06-37 to Landscape and Lighting Assessment District (”LLD”) No. 99-8, annexation of Subdivision No. 8506 (residential), MS No. 353-06 and MS No. 357-06 to LLD No. 02-3, and annexation of Subdivision No. 8506 (commercial) to LLD No. 02-11; declaring the intention to levy and collect assessments; and setting the date of April 22, 2008, at 7:00 PM for the Public Hearing in accordance with provisions of the Streets and Highways Code “Landscape and Lighting Act of 1972” and Proposition 218. (B. Grewal/D. Galey)

12. Adopted Resolution 2008-27 accepting Sand Creek Road right-of-way and median landscaping improvements and warranty bond for Subdivision No. 8551, Gregory Ranch Townhomes, located south of Sand Creek Road, east of Marsh Creek and west of Brentwood Boulevard, by D.R. Horton. (C. Bronzan/K. DeSilva)

13. Adopted Resolution 2008-28 amending the 2007/08 - 2011/12 Capital Improvement Program (CIP) to include the budget for the Citywide Sign/Identification Program. (H. Sword/L. Maurer)

14. CONTINUED TO A DATE UNCERTAIN - Adopt a Resolution approving City Council/Administrative Policy Number 10-14 Interest Rate SWAP Policy (P. Ehler/J. Malberg)

15. CONTINUED TO A DATE UNCERTAIN - Adopt a Resolution appointing an underwriter, bond and disclosure counsel, Swap provider and Swap advisor; authorizing the City Manager to enter into agreements with an Underwriter, Bond and Disclosure Counsel, Swap provider and Swap advisor; and declaring official intent to reimburse certain expenditures from proceeds of indebtedness in connection with the financing of the new water treatment plant to be constructed by the Contra Costa Water District and refinancing prior obligations issued for the water enterprise; and authorizing necessary staff to undertake the proceedings of debt issuance for future council consideration (P. Ehler/J. Malberg)

16. Adopted Resolution 2008-29 approving and authorizing the City Manager or designee to execute a Reimbursement Agreement with Brentwood Specialty Center, LLC, for Design Review No. 06-08, a commercial center, located at the northwest corner of Sand Creek Road and Shady Willow Lane, for costs associated with Master Plan Facility Improvements. (B. Grewal/L. Vargas)

17. Adopted Resolution RDA-137 authorizing the Executive Director to execute a Professional Services Agreement with McDonough Holland & Allen for the legal services associated with Downtown Parking Structures Capital Improvement Project; authorizing the Agency Treasurer to transfer funds from the Redevelopment Agency of the City of Brentwood Tax Allocation Bonds, Series 2001, to the Downtown Parking Structure Capital Improvement Project #337-37204 in the amount of $300,000; and approving an amendment to the Agency’s 2007/08 Budget in the amount of $300,000. (H. Sword/G. Rozenski)

18. Approved RDA Warrant List (P. Ehler/L. Schelbert)

CONSENT CALENDAR ACTIONS (07:19 PM)

Motion: Approve Consent Calendar Items 1 - 18 as recommended, and continue Items 7, 14 and 15 to a date uncertain.
Moved by Brockman, seconded by Stonebarger.
Vote: Motion carried 5-0.
Yes: Becnel; Brockman; Richey; Stonebarger; Taylor

OLD BUSINESS (07:20 PM)

19. Adopt a Resolution approving a revised Agreement between City of Brentwood and Liberty Union High School District related to Joint Use of Facilities and authorize the City Manager or her designee to execute the agreement. (C. Bronzan/P. Scherff)

Director of Parks and Recreation, Craig Bronzan, presented a staff report and history of agreements related to joint use of facilities. Staff recommended a joint use of facilities agreement for three years upon approval. The agreement outlined the legal agreement between the City and the School District as provided in the educational code and guaranteed the City use of the joint use facilities at Liberty and Heritage High Schools and identified a number of other city and school district facilities that the agencies would be able to use, and was before the high school board at their next meeting.

Mayor Taylor requested public comments.

Mayor Taylor closed public comments.

Council Member Becnel said he was in support of the agreement, which established a long history of cooperation between the City and the School District.

Mayor Taylor said the agreement honored a 50 year relationship between the City and High School. He thanked Liberty Union High School District and said the agreement was good for the School District, the City and for the citizens.

Motion: Adopt Resolution 2008-30 approving a revised Agreement between City of Brentwood and Liberty Union High School District related to Joint Use of Facilities and authorize the City Manager or her designee to execute the agreement.
Moved by Brockman, seconded by Richey.
Vote: Motion carried 5-0.
Yes: Becnel; Brockman; Richey; Stonebarger; Taylor

20. Adopt a Resolution consenting to the creation of a new district governing board for the East Contra Costa Fire Protection District based on proportional representations of unincorporated portions of the County of Contra Costa, the City of Brentwood and the City of Oakley populations; requesting that the existing district governing board adopt the necessary resolutions to effectuate the governing board changes to provide for proportional population representations, method of appointment, director qualifications vacancies and elections of officers (D. Landeros)

City Manager, Donna Landeros, presented an update on the Board of Supervisors’ action taken this date. Acting Fire Chief, Hugh Henderson, had been appointed to provide leadership during the transition. The discussion regarding the permanent chief will be made by the new appointed board. At the Board of Supervisors meeting this date, a motion was made by Supervisor Piepho and seconded by Supervisor Glover and unanimously approved by the Board of Supervisors to approve the change in governance. The next step is for the cities of Brentwood and Oakley to approve resolutions consenting to the change in governance. After that the Board of Supervisors, as the governing board of the District, must authorize the change in governance. There was the concern that representatives on the appointed Board be elected officials, which could take place for the cities of Oakley and Brentwood. The change of governance does not change the legal status of the Fire District, which is a separate, legal public entity and neither of the cities or County has any liability for the funding or assumption of any legal liability of the Fire District. Proposed resolutions for both Brentwood and Oakley included language that if the Resolutions were not adopted within 60 days, this resolution becomes null and void without it coming back to Council without any further action.

Council Member Stonebarger asked about the time frame to go back in front of the Fire Board-Board of Supervisors and if there was any reason not to act within the 60-days.

City Manager, Donna Landeros, said there was a 60-day time limit and it sounded as if the Board of Supervisors would like to act as soon as the Board could get back on calendar.

Mayor Taylor said the item with the Board of Supervisors passed by a 5-0 vote. He requested public comments.

Vince Wells, Firefighter’s Local 1230, thanked the City for their efforts to move forward. He represented the fire fighters in East Contra Costa County. This was the one District out of the six that needed the most assistance. The City had two-person staffing and no paramedic coverage and was the only city in the District like that. The governance and an assessment needed to be established. It had been six years since the merger, step one had been achieved, and the citizens deserved to move forward.

Acting Fire Chief, Hugh Henderson, thanked Council for moving forward. The County Board of Supervisors, as the Fire District, could consider the issue as soon as the 26th of February. He looked forward to working with the new Board of Directors. The two priorities within the District were to provide better service to the community and protecting the welfare of the fire fighters.

Mayor Taylor closed public comments.

Council Members expressed support for the creation of the new district and thanked the County Board of Supervisors.

Motion: Adopt Resolution 2008-31 consenting to the creation of a new district governing board for the East Contra Costa Fire Protection District based on proportional representations of unincorporated portions of the County of Contra Costa, the City of Brentwood and the City of Oakley populations; requesting that the existing district governing board adopt the necessary resolutions to effectuate the governing board changes to provide for proportional population representations, method of appointment, director qualifications vacancies and elections of officers.
Moved by Brockman, seconded by Stonebarger.
Vote: Motion carried 5-0.
Yes: Becnel; Brockman; Richey; Stonebarger; Taylor

NEW BUSINESS (07:39 PM)

21. Introduce and waive first reading of an Ordinance amending Brentwood Municipal Code Chapter 1.08 to provide for the recordation and release of notices of pending action on private property for nuisance violations and to clarify the authority and procedures for the recordation of liens to recover past due citation fines and abatement costs; and amending Brentwood Municipal Code Chapter 8.00 to include in the definition of a public nuisance: violations of City zoning regulations, permits and conditions of approval; and certain nuisance behaviors. (H. Sword/L. Kidwell)

Code Enforcement Officer, Robbie Bienneman, presented a staff report regarding the consideration of an Ordinance amending two chapters of the exiting Municipal Code. The first amendment was for Chapter 1.08 pertaining to recording and releasing of notices of pending action for private property nuisance violations and to clarify the authority and procedures for the recording of liens to recover past due citation fines and abatement costs. The second amendment was for Chapter 8.00 which would include in the definition of a public nuisance violations of City zoning requirements, permits, and conditions of approval, and certain nuisance behaviors. The Neighborhood Improvement Committee had reviewed the Ordinance at their meeting of January 24, 2008, and recommended approval.

Mayor Taylor requested public comments.

Mayor Taylor closed public comments.

Council Member Richey said the updates to the Code would enhance the ability to gain voluntary compliance.

Motion: Introduce and waive first reading of Ordinance 856 amending Brentwood Municipal Code Chapter 1.08 to provide for the recordation and release of notices of pending action on private property for nuisance violations and to clarify the authority and procedures for the recordation of liens to recover past due citation fines and abatement costs; and amending Brentwood Municipal Code Chapter 8.00 to include in the definition of a public nuisance: violations of City zoning regulations, permits and conditions of approval; and certain nuisance behaviors.
The City Clerk read the title of the proposed Ordinance.
Moved by Richey, seconded by Becnel.
Vote: Motion carried 5-0.
Yes: Becnel; Brockman; Richey; Stonebarger; Taylor

INFORMATIONAL REPORTS FROM COUNCIL MEMBERS (07:46 PM)

Council Member Stonebarger said the Cohn easement, the first agricultural easement of 80 acres, closed yesterday. He also reported the last meeting for American Avenue would be held February 28, 2008.

REQUESTS FOR FUTURE AGENDA ITEMS (07:47 PM)

A. Consideration of a Request from Council Member Richey to consider taking an official position on the proposed peripheral canal.

Council Member Richey explained his request and asked what the overall impact of a peripheral canal would be on the agricultural region and impacts to the environment and water sports. He asked that the City take a stance against a peripheral canal if it had a negative impact.

Vice Mayor Brockman requested more information.

City Manager, Donna Landeros, said with Council approval, the Engineering Department could report at a future Council meeting.

Council Member Becnel said the delta was a great resource for the area and he did not want to see the south take up the water and he was in support of looking at it.

Mayor Taylor said it was an ongoing issue between the north and south and said he felt Council had set a direction.

B. Consideration of a Request from Mayor Taylor to consider communicating support of the United States Military

Mayor Taylor requested a proclamation that the City cared for our military and country, and honored service people. He asked for support in issuing a proclamation for the service people.

Council Members Stonebarger, Richey and Vice Mayor Brockman were in support of issuing a proclamation for our military.

NEW REQUESTS - None (07:53 PM)

ADJOURNMENT (07:54 PM)

Motion: Adjourn
Moved by Stonebarger, seconded by Richey.
Vote: Motion carried 5-0.
Yes: Becnel; Brockman; Richey; Stonebarger; Taylor

Respectfully submitted,

Cynthia Garcia, CMC
Assistant City Clerk
 

 

City Administration
City of Brentwood City Council
150 City Park Way
Brentwood, CA 94513
(925) 516-5440
Fax (925) 516-5441
E-mail allcouncil@brentwoodca.gov