MINUTES
CITY OF BRENTWOOD
SPECIAL CITY COUNCIL MEETING
January 6, 2006

A special meeting of the City Council of the City of Brentwood was called to order at 4:01 p.m., Council Chamber, 734 Third Street, Brentwood, CA 94513, with Mayor Swisher presiding.

Present: Council Members Beckstrand, Brockman, Gutierrez, Taylor, Mayor Swisher
Absent: None

PUBLIC COMMENTS – None (4:02 p.m.)

3. Consideration of a Resolution proclaiming the existence of a local emergency requesting the County and State Director of Office of Emergency Services concur in the proclamation; designating the City Finance Director as the Authorized Representative of the City related to obtaining State resources and funds; and Consideration of a Resolution finding the existence of an emergency situation requiring the immediate removal of debris and vegetation from a portion of Sand Creek without competitive solicitation of public bid and authorizing the City Manager to enter into an Emergency Construction Services Contract to accomplish the same and amend the Emergency Preparedness budget in the amount of $250,000.
City Manager, Donna Landeros, spoke regarding the events that had taken place on December 31, 2005, through January 2, 2006, as part of the overall storm system crossing through California. Photographs were submitted for the record. There had been flooding in two neighborhoods and the Police and Public Works Departments responded and sand bagged the area and provided traffic control. There was an emergency need to clean the debris from the creek.
Assistant City Engineer, Paul Eldredge, spoke regarding Flood Control coordination issues and said what may have been the cause of a large rush of water was landslides had caused a temporary dam; the fact that there was a significant amount of rain and there was vegetation.
Director of Public Works, Paul Zolfarelli, presented information on companies available to do the cleanup, costs and time frames for the work.
Council Member Gutierrez asked about proceeding with ownership issues with Flood Control and private owners.
City Manager, Donna Landeros, responded that the worst of the blockage had occurred in an area that was clearly City property. The cleanup would be started there and move into other areas upon clarification of ownership.
City Engineer, Bailey Grewal, noted that there was some portion on the west side of the Shady Willow bridge, owned by Meritage Homes, the City would contact Meritage to obtain access in order to get the cleanup done and contact the other owners regarding cleanup.
City Manager, Donna Landeros, said that most of the landscaping looked good in the residential areas following the cleanup.
Police Lieutenant, Brian Strock, stated that the County had proclaimed a local emergency, which opened the door for the County to receive funds from the Governor’s office. The County had not yet been included. On January 10, 2006, the State and Federal government would send representatives to the County to conduct preliminary damage assessments and following that, he expected to be included by the Governor.
City Manager, Donna Landeros, added that all records had been kept and the City was prepared to file for reimbursement.
Director of Finance and Information Systems, Pam Ehler, responded to Council Member Taylor explaining that Council had established an emergency preparedness fund several years ago and there were funds available to support the action.
Motion: Adopt Resolution No. 2006-1 proclaiming the existence of a local emergency requesting the County and State Director of Office of Emergency Services concur in the proclamation; designating the City Finance Director as the Authorized Representative of the City related to obtaining State resources and funds.
Moved by Gutierrez, seconded by Beckstrand.
Vote: Motion carried 5-0.
Yes: Beckstrand; Brockman; Gutierrez; Swisher; Taylor
Absent: None
Abstain: None

Motion: Adopt Resolution No. 2006-2 finding the existence of an emergency situation requiring the immediate removal of debris and vegetation from a portion of Sand Creek without competitive solicitation of public bid and authorizing the City Manager to enter into an Emergency Construction Services Contract to accomplish the same and amend the Emergency Preparedness budget in the amount of $250,000.
Moved by Beckstrand, seconded by Gutierrez.
Vote: Motion carried 5-0.
Yes: Beckstrand; Brockman; Gutierrez; Swisher; Taylor
Absent: None
Abstain: None

ADJOURNMENT

Motion: Adjourn the special meeting of January 6, 2006.
Moved by Swisher, seconded by Gutierrez.
Vote: Motion carried 5-0.
Yes: Beckstrand; Brockman; Gutierrez; Swisher; Taylor
Absent: None
Abstain: None

There being no further business the special meeting was adjourned at 4:37 p.m.

Respectfully Submitted,

Cynthia Garcia, CMC
Assistant City Clerk