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Meeting Minutes

 

MINUTES
CITY OF BRENTWOOD
CITY COUNCIL/REDEVELOPMENT AGENCY MEETING
NOVEMBER 8, 2005

CALL TO ORDER CITY COUNCIL/REDEVELOPMENT AGENCY (07:00 PM)

Roll Call (07:00 PM)
Present: Beckstrand; Brockman; Gutierrez; Taylor
Absent: Swisher

PRESENTATIONS (07:00 PM)

A. Annual "Activities Timelines" Presentation by Youth Advisory Commission Executive Committee

Taylor Brinkman, Chairman of the Youth Commission, Luke Barnesmore, Secretary, Leah Hocking, Treasurer, Belinda Ordaz, Vice Chair of Youth Commission, presented Youth Commission activity guidelines.

B. New Employee introductions and Oath of Allegiance.

Police Chief, Michael Davies, introduced two new employees, Laura Savelli, Police Records Clerk II, and Jaclyn Veillette, Police Officer.

Director of Public Works, Paul Zolfarelli, introduced Kelly Warren, Safety/Special Projects Coordinator.

Vice Mayor, Ana Gutierrez, administered the Oath of Allegiance to new employees.

AGENDA REVIEW (07:09 PM)

Agenda Review Item 19 Map replacement for first Resolution 2005-271.

Motion: Approve Agenda Review for Item 19 as recommended.
Moved by Beckstrand, seconded by Taylor.
Vote: Motion carried 4-0.
Yes: Beckstrand; Brockman; Gutierrez; Taylor
Absent: Swisher

CITIZEN COMMENTS - None (07:10 PM)

CONSENT CALENDAR (07:10 PM)

1. Approved Minutes of October 25, 2005; special meeting held October 25, 2005, Redevelopment Agency Minutes of September 27, 2005. (M. Wimberly)

2. Approved RDA Warrant List dated November 8, 2005. (P. Ehler/L. Schelbert)
I
3. City Council: Adopted Resolution 2005-261 authorizing the City Manager or his/her designee to draft and execute a Grant Deed transferring ownership of the property located at 9100 Brentwood Boulevard (APN 010-160-015) to the Brentwood Redevelopment Agency. (Sword/Rozenski/Maurer)

4. Redevelopment Agency: Adopted Resolution RDA 102 authorizing the City Manager or his/her designee to execute a Grant Deed transferring ownership of the property located at 9100 Brentwood Boulevard (APN 010-160-015) to the Brentwood Redevelopment Agency. (Sword/Rozenski/Maurer)

5. PULLED FOR DISCUSSION - Adopt a Resolution of the City Council of the City of Brentwood approving a Professional Services Agreement with Select 1 Realty to provide property management services for the City’s Affordable Housing rental units and authorizing the City Manager to enter into said agreement. (H. Sword/E. Bonneville)

6. Adopted Resolution 2005-262 approving a change order in an amount not to exceed $35,000 for
Wastequip/McLaughlin and authorizing the City Manager or her designee to execute the change order. (P. Zolfarelli/ J. Carlson)
7. Adopted Resolution 2005-263 authorizing the City Manager to enter into an agreement with Club One at Brentwood to affect additional wellness benefits for City employees at their own expense. (D. Landeros)

8. Adopted Resolution 2005-264 approving and authorizing the City Manager to execute Amendment One to the Professional Services Agreement with Parsons Brinckerhoff Construction Services, Inc. for construction inspection and other related services for the City of Brentwood Engineering Department on an as-needed basis in an amount not to exceed $105,000. (B. Grewal/B. Scott)

9. Adopted Resolution 2005-265 approving and authorizing the Mayor or Vice Mayor to execute Amendment No. 1 to the Reimbursement Agreement with McViking L.L.C. (the "Developer" as agent for McViking, L.L.C., a California limited liability company and Balfour Properties, L.L.C., a California limited liability company), DR 01-34, Balfour Center, located at the southeast corner of Balfour Road and Fairview Avenue, for costs associated with Master Plan Facility Improvements. (B. Grewal/D. Galey)

10. Adopted Resolution 2005-266 accepting the work performed by Marina Mechanical, Metal Building
Company, D&D Commercial Painting, Inc., Del Monte Electric Company, Inc. and Legg, Inc. for the New
Police Facility, CIP Project No. 337-3142 and City Data Center, CIP Project No. 337-3709 and direct the City Clerk to file the Notices of Completion with the County Recorder. (K. Chew/M. Huber)

11. Adopted Resolution 2005-267 approving a change order in an estimated amount of $32,838.46 for a total purchase order of $81,588.86 to complete the buildup of an Emergency Response Command Vehicle. (M. Davies/B. Strock)

12. Adopted Resolution 2005-268 approving and authorizing the City Manager or her designee to execute a Purchase Agreement and a Grant of Easement and such other documents as may be needed to complete the transaction, hereby accepting real property on behalf of the City, with the Housing Authority of the County of Contra Costa, for a portion of real property, generally located at the southwest corner of McClarren Road and Walnut Boulevard, CIP Project No. 336-3056. (B. Grewal/M. Sullivan)

13. Adopted Resolution 2005-269 approving, and authorizing the City Manager to sign an agreement with The American Society of Composers, Authors & Publishers ("ASCAP"). (C. Bronzan/P. Scherff)

14. Waived second reading and adopted Ordinance 816 adding a new Chapter 2.37 to the City of Brentwood Municipal Code related to the role and responsibilities of the Office of the City Attorney (D. Brower/D. Landeros)

Council Member Taylor voted no.

15. Accepted withdrawal of an appeal of a Planning Commission decision approving Conditional Use Permit No. 05-13 that establishes a Master Sign Program for the Siena Village project, located at the northwest corner of Balfour Road and the State Route 4 Bypass. Appellant: Sansome Pacific Properties. APPEAL WITHDRAWN BY APPLICANT.

16. Rejected the claim of Maria Lucero. (K. Chew)

17. PULLED FOR DISCUSSION - Approve the appointments of Tammy Misenheimer, William Iles, Michael Trapani, Valerie Smith and Charles Handwork to the Brentwood Advisory Neighborhood Committee (BANC) for a three-year term commencing November 8, 2005 and ending November 30, 2008. (Council Member Taylor)

CONSENT CALENDAR ACTIONS (07:10 PM)

Motion: Approve Consent Calendar Items 1 - 4 and 6 - 16 as recommended. Council Member Taylor voted no on Item 14.
Moved by Brockman, seconded by Beckstrand.
Vote: Motion carried 4-0.
Yes: Beckstrand; Brockman; Gutierrez; Taylor
Absent: Swisher

5. Adopt a Resolution of the City Council of the City of Brentwood approving a Professional Services Agreement with Select 1 Realty to provide property management services for the City’s Affordable Housing rental units and authorizing the City Manager to enter into said agreement. (H. Sword/E. Bonneville)

Housing Manager, Ellen Bonneville, stated that this was a request for a property management company that would assist with the affordable housing rentals created through the affordable housing program. The Housing Department had submitted two requests for proposals (RFP’s) to qualified firms to bid on the project. The second RFP was sent to 50 firms, with 20 of the firms in the City, and there were no responses from the Brentwood firms. Three responses were received from very qualified firms specializing in single-property management. Select 1 Realty was chosen to manage the units for period of one-year and both parties had the option of cancelling the contract with a 30-day notice. The contract was for one-year and the project could then be rebid in one-year and more Brentwood firms could be encouraged to compete.

Council Member Taylor asked to have the business kept in the City.

In response to Vice Mayor Gutierrez, Housing Manager Bonneville explained that the single family component was unique and was something that very few cities had taken. This was a process to translate the private sector transaction into a public sector transaction.

Motion: Approve waiving full reading and adopting Resolution 2005-270 of the City Council of the City of
Brentwood approving a Professional Services Agreement with Select 1 Realty to provide property management services for the City’s Affordable Housing rental units and authorizing the City Manager to enter into said agreement.
Moved by Taylor, seconded by Beckstrand.
Vote: Motion carried 4-0.
Yes: Beckstrand; Brockman; Gutierrez; Taylor
Absent: Swisher

17. Approve the appointments of Tammy Misenheimer, William Iles, Michael Trapani, Valerie Smith and Charles Handwork to the Brentwood Advisory Neighborhood Committee (BANC) for a three-year term commencing November 8, 2005 and ending November 30, 2008. (Council Member Taylor)

Council Member Beckstrand moved to approve the appointment for the following four candidates with completed applications: Tammy Misenheimer, William Iles, Michael Trapani and Valeri Smith.

Following a discussion between Council Members, Council Members directed and encouraged the other
applicant and future applicants to fill out and complete the interest portion of the application prior to submittal.

Motion: Approve the appointments of Tammy Misenheimer, William Iles, Michael Trapani and Valerie Smith to the Brentwood Advisory Neighborhood Committee (BANC) for a three-year term commencing November 8, 2005 and ending November 30, 2008.
Moved by Beckstrand, seconded by Taylor.
Vote: Motion carried 4-0.
Yes: Beckstrand; Brockman; Gutierrez; Taylor
Absent: Swisher

PUBLIC HEARINGS (07:20 PM)

18. Redevelopment Agency consideration of a Resolution approving and making findings regarding the
aggregation of affordable housing units within the Brentwood and North Brentwood Redevelopment Project Areas for the Agency’s inclusionary housing program. (H. Sword/D. Kwong)

Redevelopment Manager, Gina Rozenski, presented a staff report, requesting that the Agency approve a
Resolution to aggregate the affordable housing units within the Downtown and North Brentwood Project areas to provide the Agency with flexibility in meeting its affordable housing mandate in a comprehensive manner that best suites the needs of our community and the Agency.

Vice Mayor Gutierrez opened the public hearing.

Motion: Approve closing the public hearing.
Moved by Gutierrez, seconded by Beckstrand.
Vote: Motion carried 4-0.
Yes: Beckstrand; Brockman; Gutierrez; Taylor
Absent: Swisher

Motion: Approve waiving full reading and adopting Resolution RDA 103 approving and making findings regarding the aggregation of affordable housing units within the Brentwood and North Brentwood Redevelopment Project
Areas for the Agency’s inclusionary housing program.
Moved by Beckstrand, seconded by Taylor.
Vote: Motion carried 4-0.
Yes: Beckstrand; Brockman; Gutierrez; Taylor
Absent: Swisher

ADJOURN REDEVELOPMENT AGENCY (07:24 PM)

Motion: Approve adjournment of the Redevelopment Agency.
Moved by Beckstrand, seconded by Brockman.
Vote: Motion carried 4-0.
Yes: Beckstrand; Brockman; Gutierrez; Taylor
Absent: Swisher

19. Consideration of the following resolutions completing Annexation #1 to Community Facilities District No.4 and Annexation #2 to Community Facilities District No. 2. Adopt a Resolution approving an amended boundary map and determining to annex territory to Community Facilities District No. 4 and calling a special election for annexation of territory. Adopt a Resolution determining to annex territory to Community Facilities District No. 2 and calling a special election for annexation of territory. Adopt a Resolution determining the results of the special election to annex territory to Community Facilities District No. 4. Adopt a Resolution determining the results of the special election to annex territory to Community Facilities District No. 2. (B. Grewal/D. Galey)

Engineering Services Specialist, Debra Galey, presented a staff report, explaining the services provided by the Community Facilities District, noting that each property within the proposed District was mailed a ballot and consent and waiver form explaining the district and providing an opportunity to cast their vote. Ballot results would be tabulated at the end of the public hearing. As outlined in the agenda review, three parcels would be excluded and annexed at a later date.

Vice Mayor Gutierrez opened the public hearing.

Motion: Approve closing the public hearing.
Moved by Brockman, seconded by Beckstrand.
Vote: Motion carried 4-0.
Yes: Beckstrand; Brockman; Gutierrez; Taylor
Absent: Swisher

Vice Mayor Gutierrez requested that if anyone in the audience had a ballot to submit, it would need to be
submitted at this time and not thereafter.

Council considered the following Resolutions completing Annexation #1 to Community Facilities District No.4 and Annexation #2 to Community Facilities District No. 2.

Motion: Approve waiving full reading and adopting Resolution 2005-271 approving an amended boundary map and determining to annex territory to Community Facilities District No. 4 and calling a special election for annexation of territory. (As amended by the Agenda Review)
Moved by Taylor, seconded by Beckstrand.
Vote: Motion carried 4-0.
Yes: Beckstrand; Brockman; Gutierrez; Taylor
Absent: Swisher

Motion: Approve waiving full reading and adopting Resolution 2005-272 determining to annex territory to
Community Facilities District No. 2 and calling a special election for annexation of territory.
Moved by Taylor, seconded by Beckstrand.
Vote: Motion carried 4-0.
Yes: Beckstrand; Brockman; Gutierrez; Taylor
Absent: Swisher

Vice Mayor Gutierrez directed the City Clerk to conduct the election and tabulate the ballots.

Engineering Services Specialist, Debra Galey, reported that all properties as shown on the amended boundary map had returned their ballots and 100 percent of the ballots were yes votes.

Motion: Approve waiving full reading and adopting Resolution 2005-273 determining the results of the special election to annex territory to Community Facilities District No. 4.
Moved by Beckstrand, seconded by Taylor.
Vote: Motion carried 4-0.
Yes: Beckstrand; Brockman; Gutierrez; Taylor
Absent: Swisher

Motion: Approve waiving full reading and adopting Resolution 2005-274 determining the results of the special election to annex territory to Community Facilities District No. 2.
Moved by Beckstrand, seconded by Taylor.
Vote: Motion carried 4-0.
Yes: Beckstrand; Brockman; Gutierrez; Taylor
Absent: Swisher

INFORMATIONAL REPORTS FROM COUNCIL MEMBERS (07:31 PM)

Council Member Beckstrand commented that City staff had worked with eBART staff and Moore, Iacofano and Goltsman, Inc. (MIG), consultants, which had been used on behalf of each of the cities involved in the eBART project, to study station location sites and would come before Council at a special meeting to be held on November 16, 2005.

Council Member Taylor informed that he and City Manager, Donna Landeros, had attended the Mayor’s
conference in El Cerrito. He said it was a great netwoking device and all the cities were uniquely tied
together. He thanked Chief Davies and staff for the Policeman’s Ball, which was a great event.

Police Chief, Michael Davies, noted that the funds raised from the Policeman’s Ball went to PAL and RAVE.

REQUESTS FOR FUTURE AGENDA ITEMS - None (07:35 PM)

ADJOURNMENT (07:35 PM)

Motion: Approve adjournment.
Moved by Beckstrand, seconded by Taylor.
Vote: Motion carried 4-0.
Yes: Beckstrand; Brockman; Gutierrez; Taylor
Absent: Swisher

Respectfully Submitted,

Cynthia Garcia, CMC
Assistant City Clerk

City Administration
City of Brentwood City Council
150 City Park Way
Brentwood, CA 94513
(925) 516-5440
Fax (925) 516-5441
E-mail allcouncil@brentwoodca.gov