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Current Council Agenda and Past Meeting Information

Meeting Minutes

CITY OF BRENTWOOD
CITY COUNCIL MEETING MINUTES

APRIL 12, 2005
COUNCIL CHAMBER

CALL TO ORDER (5:30 PM)
Roll Call
Present: Gutierrez; Swisher; Taylor
Absent: Beckstrand
Vacancy: One.

ADJOURN TO CLOSED SESSION - 150 City Park Way, CITY HALL CONFERENCE ROOM (5:31 PM)

CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Deciding on the initiation of litigation pursuant to subdivision (c) of Section 54956.9 of the Government Code. One potential case (Deer Ridge).

RECONVENE IN OPEN SESSION AND RECESS TO COUNCIL CHAMBER - 734 THIRD STREET (6:10 PM)

WORKSHOP (6:11 PM)
Discussion of the Capital Improvement Program Budget. (P. Ehler)

RECESSED CITY COUNCIL (6:52 PM)

CALL TO ORDER (07:09 PM)
Roll Call
Present: Gutierrez; Swisher; Taylor; Vacancy One
Absent: Beckstrand
Vacancy: One.

REPORT ON CLOSED SESSION - None (07:10 PM)

PRESENTATIONS (07:10 PM)

A. 2005 Spring to Life Fun Run event.
Mac Kaiser, Parks & Recreation Services Supervisor, explained the event.

B. Proclamation recognizing April 2005 as Financial Literacy Month.

C. Proclamation recognizing April 2005 as Sexual Assault Awareness Month.

D. Proclamation recognizing April 2005 as Fair Housing Month.
Wanda Remmers accepted the proclamation.

E. New employee introduction & Oath of Allegiance.

Director of Finance and Information Systems, Pamela Ehler, introduced Douglas Alessio, Accountant III. Director of Public Works, Paul Zolfarelli, introduced Mark Poston, Water Production Worker I. Police Chief, Michael Davies, introduced Police Officer, Jon Roberts.

Mayor Swisher administered the Oath of Allegiance to the new employees.

AGENDA REVIEW - None. (07:23 PM)

CITIZEN COMMENTS (07:23 PM)

Steve Matson asked Council to allow BMX bikes into the parks noting that it would keep kids off of the streets.

Mayor Swisher referred the matter to Craig Bronzan, Director of Parks & Recreation, and the Parks and Recreation Commission.

Barbara Guise informed that a public hearing had been held by Tri Delta Transit on bus changes and that Tri Delta had saved the Raley's and TJ Maxx shopping center Sand Creek loop. New bus routes would start soon and would service Heritage, Kaiser and John Muir.

Mark Sutter said he owned property on the corner of Anderson Lane and Lone Tree Way, which was County property. He had gone to Planning to speak about tying in water and sewer service and there had been plans to annex the property. He asked for approval of an out-of-agency service agreement.

In response to Mayor Swisher, City Engineer, Bailey Grewal, explained that Council had given staff direction to not have out-of-agency service agreements.

Mr. Sutter said the property had aged and the well was fine and septic tank was failing. He asked for the assistance of Council.

City Engineer Grewal added that staff could bring information back to Council.

Assistant City Engineer, Paul Eldredge, said that the issue of out-of-agency service agreements took place approximately two years ago regarding Mr. Charles Pringle, who had gone through the process. The Council at the time had requested staff not to prepare any more out-of-agency service agreements since the property would be incorporated into the annexation. There had not been any out-of-agency service agreements issued even though there had been several requests due to the fee charged by LAFCO.

Mayor Swisher asked to revisit out-of-area service agreements on a future agenda and directed staff to submit the difference between the fees.

Laura Cortez said she was concerned about Sycamore being too narrow. There had been incidents of knocking fences down, people had been racing and there was a blind spot. The road was too narrow for the Dial-a-Ride.

Mayor Swisher said that staff would look into it.

CONSENT CALENDAR (07:45 PM)

1. Approved Minutes of March 22, 2005. (K. Chew/C. Garcia)

2. Adopted Resolution 2005-69 to approve Covenants, Conditions and Restrictions (CC&Rs) for the Brentwood Center and authorize the City Manager to sign said Covenants, Conditions and Restrictions (CC&Rs). (C. Bronzan/M. Merizon)

3. Approved the recommendation of the Park and Recreation Commission to establish a policy for management of open space and direct the Director of Parks and Recreation to make changes as necessary. (C. Bronzan/K. DeSilva)

4. Adopted Resolution 2005-70 authorizing the closure of certain streets to facilitate the 8th Annual Spring to Life Family Fun Run and Expo to be held on Sunday, April 30, 2005, from 8:00 am to 10:30am. (B. Strock/P. Scherff)

5. Adopted Resolution 2005-71 approving the Purchase Agreement with East Contra Costa Irrigation District for a portion of property generally located on the east side of Empire Avenue north of Lone Tree Way, for the Empire Avenue Extension North - Phase l, CIP Project No. 336-3151. (B. Grewal/M. Sullivan)

6. Adopted Resolution 2005-72 approving the Purchase Agreement with Rita Giannini for a portion of property, generally located on the south side of Lone Tree Way between Fairview Avenue and O'Hara Avenue for the Lone Tree Way - Union Pacific Undercrossing, CIP Project No. 336-3134. (B. Grewal/M. Sullivan)

7. Adopted Resolution 2005-73 authorizing the execution of a Quitclaim Deed terminating a Temporary Construction Easement on a portion of property, generally located at the northeast corner of Fairview Avenue and Balfour Roadowned by Western Pacific Housing, Inc. (B. Grewal/M. Sullivan)

8. Adopted Resolution 2005-74 to execute a correction of a Grant Deed to Jim and Becky Estenson for a portion of property, generally located on the west side of Brentwood Boulevard between Grant Street and Gregory Lane related to the Brentwood Boulevard/Lone Tree Way Wastewater, CIP Project No.592-5910. (B. Grewal/M. Sullivan)

9. Adopted Resolution 2005-75 authorizing the City Manager to execute the Design Contract with Biggs Cardosa Associates, Inc., for the Lone Tree Way Union Pacific Undercrossing, CIP Project No. 336-3134, in the amount of $1,315,000, plus a 10% contingency and amend the CIP budget sheet. (B. Grewal/B. Bornstein)

10. Adopted Resolution 2005-76 authorizing the City Manager to execute a Traffic Signal Maintenance Service Agreement with Contra Costa County, to maintain the City of Brentwoods traffic signals. (B. Grewal/R. Craig)

11. Adopted Resolution 2005-77 authorizing the City Manager to execute a Purchase Order for Contra Costa County General Services not to exceed the amount of $60,000 for traffic signal maintenance. (P. Zolfarelli/J. Gallegos)

12. Adopted Resolution 2005-78 amending the 2004-05 Operations Budget to include $210,000 for City Housing project-related expenses. (H. Sword/E. Bonneville)

13. Approved the request from East Contra Costa County Homeless Animals' Lifeline Organization (H.A.L.O.) for city co-sponsorship of the Seventh Annual Ramble 'Round the Reservoir. (K. Chew/C. Garcia)

14. Waived first reading and introduced Ordinance 799 amending Chapter 2.24 of the Brentwood Municipal Code, adopted Resolution 2005-79 approving Personnel Rules and Regulations and adopted Resolution 2005-80 repealing and approving new and revised Council/Administrative Policies. (K. Chew/P. Standley)

15. Adopted Resolution 2005-81 authorizing the City Manager to execute a professional services agreement with Harris & Associates to provide design services for the 2004-05 Pavement Management Program, CIP Project No. 336-3083, in the amount of $79,285 plus a 10% contingency. (P. Zolfarelli/J. Gallegos)

CONSENT CALENDAR ACTIONS (07:46 PM)

Motion: Approve Consent Calendar Items 1-15 as recommended.
Moved by Swisher, seconded by Gutierrez.
Vote: Motion carried 3-0.
Yes: Gutierrez; Swisher; Taylor
Absent: Beckstrand
Vacancy: One.

PUBLIC HEARINGS (07:46 PM)

16. Adopt a Resolution to determine public interest and necessity, require acquisition of certain land needed for improvements to Walnut Boulevard and authorize the filing of an eminent domain proceeding. (D. Landeros/B. Grewal/G. Brown, Special Counsel)
City Engineer, Bailey Grewal, presented a staff report.

Motion: Approve closing the public hearing
Moved by Swisher, seconded by Gutierrez.
Vote: Motion carried 3-0.
Yes: Gutierrez; Swisher; Taylor
Absent: Beckstrand
Vacancy: One.

Motion: Waive full reading and adopt Resolution No. 2005-82 to determine public interest and necessity, require acquisition of certain land needed for improvements to Walnut Boulevard and authorize the filing of an eminent domain proceeding as recommended.
Moved by Swisher, seconded by Gutierrez.
Vote: Motion carried 3-0.
Yes: Gutierrez; Swisher; Taylor
Absent: Beckstrand
Vacancy: One.

NEW BUSINESS (07:49 PM)

17. Accept the annual report on Village Community Resource Center (VCRC) 2005 Strategic Plan, approving City involvement and continuing the seven-year Community Investment Grant to the VCRC. (P. Ehler/B. Kelleher)

Director of Finance and Information Systems, Pamela Ehler, introduced Ike Montanez.

Mr. Montanez spoke about the positive, long term dividends that the Village Community Resource Center offered the community. He asked to link the VCRC to the City web site and noted that the VCRC shaped children into leaders for the future and empowered and improved disadvantaged children and families.

Mayor Swisher asked that the item return in two weeks.

INFORMATIONAL REPORTS FROM STAFF - No action required. (08:03 PM)

18. Discuss the previously approved tentative subdivision maps requiring a deviation from the General Plan Density Transition Policy. (H. Sword/J. Zilm)

Senior Planner, Jeff Zilm, encouraged Council to make changes since staff was making technical updates.

19. Informational Report on Subdivision No. 8788, S & S Farms Phase I, located south of Grant Street, east of the Union Pacific Railroad, north of Sand Creek Road and west of Brentwood Boulevard; Final Map Approval. (K. Chew/C. Garcia)

INFORMATIONAL REPORTS FROM COUNCIL MEMBERS (08:08 PM)

Mayor Swisher said that there were 11 cities in support of Brentwood's proposal regarding the Urban Limit Line and the number was growing even though more was needed.

REQUESTS FOR FUTURE AGENDA ITEMS (08:09 PM)

Mayor Swisher requested out-of-area service agreements be brought back to Council.

Councilmember Taylor asked staff to look into having a clean up day and that the event take place over the course of two days.

Public Works Director, Paul Zolfarelli, said clean up days were in spring and fall and the next was in May 2005. He added that he would get the word out.

ADJOURNMENT (08:12 PM)

Motion: Approve adjournment.
Moved by Swisher, seconded by Gutierrez.
Vote: Motion carried 3-0.
Yes: Gutierrez; Swisher; Taylor
Absent: Beckstrand
Vacancy: One.

Respectfully Submitted,

Cynthia Garcia
Interim City Clerk

 

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